Specialist Personal Protective Equipment Tender

Specialist Personal Protective Equipment Tender

Supply specialist personal protective equipment clothing and associated services.

United Kingdom-Maidstone: Protective and safety clothing

2020/S 040-095842

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Kent & Medway Towns Fire Authority
Postal address: The Godlands, Straw Mill Hill, Tovil
Town: Maidstone
NUTS code: UK
Postal code: ME15 6XB
Country: United Kingdom
Contact person: Mr Akash Sondhi
E-mail: specialistppe@kent.fire-uk.org
Telephone: +44 1622692121

Internet address(es):Main address: http://www.kent.fire-uk.org/

Address of the buyer profile: http://www.kent.fire-uk.org/

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.kentbusinessportal.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.kentbusinessportal.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

C18068 Provision of Specialist Personal Protective Equipment (PPE) and Associated Services

Reference number: DN384313

II.1.2)Main CPV code

35113400

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The contracting authority intends to procure the provision of specialist personal protective equipment (PPE) Clothing and associated services (‘Supplies’). The contracting authority is seeking to appoint a single supplier per lot (each lot as described within this notice). This procurement is being undertaken via the restricted procedure in line with Regulation 28 of the Public Contracts Regulations 2015.

The framework agreement(s), together with the resultant call-off Agreement(s) will provide contract vehicles for all fire and rescue authorities and other blue light emergency services (as defined under the list of category 1 responders set out in the Civil Contingencies Act 2004 and which includes Police Forces, British Transport Police, Ambulance Services and the Maritime and Coastguard Agency) within the British Islands (as defined in section 5 of the Interpretation Act 1978) to purchase such Supplies.

Interested parties are permitted to tender for any number of lots. However, they must be able to provide all Supplies detailed within the lot they are tendering for. A number of fire and rescue authorities have expressed an interest in utilising the framework agreements and although they have not formally committed to calling-off under the framework agreement(s), the intention is that if successful tender(s) provide value for money, the authorities will utilise the framework agreement(s).

This description of the proposed procurement is non-exhaustive and further details about the procurement and the contracting authority’s requirements are provided in the accompanying procurement documents.

II.1.5)Estimated total value

Value excluding VAT: 98 453 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Hazardous Materials — Gas Tight Suits, Type 1a – ET

Lot No: 1

II.2.2)Additional CPV code(s)

35113400
35113410

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of gas tight suits, type 1a — ET and associated services, including: cleaning, decontamination, repairs, servicing and maintenance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 29 056 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Hazardous Materials — Chemical Protection Suits (Combined Class 3 Liquid and Class 4 Splash-tight)

Lot No: 2

II.2.2)Additional CPV code(s)

35113400
35113410

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of chemical protection suits (combined class 3 liquid and class 4 splash-tight) and associated services, including: cleaning, decontamination, repairs, servicing and maintenance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 16 952 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Hazardous Materials — Chemical Protective Gloves

Lot No: 3

II.2.2)Additional CPV code(s)

35113400
35113410

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 3 is for the provision of chemical protective gloves and associated services, including: cleaning, decontamination, repairs, servicing and maintenance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 424 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Urban Search and Rescue (USAR) — Chainsaw Items

Lot No: 4

II.2.2)Additional CPV code(s)

18141000
18143000
35113400

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of chainsaw items consisting of chainsaw trousers, chainsaw gloves and chainsaw visors and associated services, including: cleaning, decontamination, repairs, servicing and maintenance.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 634 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Urban Search and Rescue (USAR) — Hot Gas Cutting Items

Lot No: 5

II.2.2)Additional CPV code(s)

18141000
18142000
18424500
18443330
18444110
35113400
35113470

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of hot gas cutting items consisting of hot gas cutting leather spats, hot gas cutting helmet with face shield and goggles, hot gas cutting gauntlets and hot gas cutting flash hood and associated services, including: cleaning, decontamination, repairs, servicing and maintenance. Interoperability is a key consideration, and all items offered under lot 5 must be compatible with one another and work together, where applicable (i.e. face shield, goggles and flash hood).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 823 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Urban Search and Rescue (USAR) — Disaster Victim Identification (DVI) Disposable Coveralls

Lot No: 6

II.2.2)Additional CPV code(s)

18114000
35113400

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of disaster victim identification (DVI) disposable coveralls.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 556 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Wildland Fire Fighting Ensemble

Lot No: 7

II.2.2)Additional CPV code(s)

18114000
18222200
18443330
18444110
18815000
35113400

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of wildland fire fighting ensemble consisting of helmet, flash hood, fire resistant snood (neck tube), wildland clothing (1 piece or 2), gloves and boots and associated services, including: cleaning, decontamination, repairs, servicing and maintenance. Interoperability is a key consideration, and all items offered under lot 7 must be compatible with one another and work together, where applicable.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 12 105 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Water Rescue Ensemble

Lot No: 8

II.2.2)Additional CPV code(s)

18221000
18222200
35113400

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of water rescue ensemble, consisting of dry suits (2 types):

(a) suitable for module 2, water and flood first responder, as defined by DEFRA; and

(b) suitable for module 3 and 4, water and flood technician/boat operator as defined by DEFRA, personal flotation device (PFD) — life jackets (Level 275), personal flotation devices — buoyancy aid (Level 70-90), water rescue marine helmet, water safety helmet, skull gap, gloves, thermal protection suit and water safety ankle boots, associated spares (i.e. helmet lighting) and associated services, including: cleaning, decontamination, repairs, servicing and maintenance. Interoperability is a key consideration, and all items offered under lot 8 must be compatible with one another and work together, where applicable.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 33 903 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 008-013642

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/03/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/04/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 10 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

To clarify, in respect of Section IV.1.3), the contracting authority is seeking to award a framework agreement to a single supplier for each individual lot. It also should be noted that publication of this notice does not provide any guarantee that a contract will be concluded. It does not bind the contracting authority to accept any tender(s) and it reserves the right to accept any tender(s) in either whole or part. The contracting authority is not responsible for any costs incurred by bidders in relation to participation in this process. The contracting authority expressly reserves the right: not to award any contract as a result of the procurement process; to make any changes it may see fit to the content and structure of the procurement process; to award one or more contract(s) in relation to part only of the requirements covered by this notice; and to award a contract(s) in stages. It should be further noted that prospective bidders are required to hold any necessary consents, licences, permissions, accreditations and certifications (or similar) (‘Certifications’) required for the provision of the supply in respect of the lot(s) bidders are tendering for. Test certificates for such Certifications will be required for submission to the contracting authority by 12.00 (noon) on 17.7.2020 prior to commencement of the wearer trials to be undertaken during the evaluation of tender(s). The contracting authority reserves the right to seek third party independent advice to validate any information submitted by a tenderer, including in respect of the Certifications. Each of the values stated in this notice are the contracting authority’s best estimate based on the limited information available to it at the date of dispatch.

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/02/2020