Specialist Technical Support to Certification Team for MOD

Specialist Technical Support to Certification Team for MOD

Expressions of Interest (EOI) are sought from companies interested in meeting the requirement for a 2 year enabling contract for the provision of Specialist Technical Support to DE&S Project Teams (PTs) undertaking Certification in accordance with MAA/RI/07/11 (DG) – Certification of UK Registered Military Air Systems.

United Kingdom-Bristol: Technical support services

2013/S 146-254287

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DEandS Airworthiness Team (DAT), DE&S
Walnut 2a #1220, MOD Abbeywood
For the attention of: Stuart Whiting
BS34 8JH Bristol
Telephone: +44 3067980721 / 3067934644
E-mail: desascomrcl-comops1@mod.uk
Fax: +44 1179134950

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/defence-equipment-and-support

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Specialist Technical Support to Certification Team.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UKK1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 2

II.1.5)Short description of the contract or purchase(s)

Technical support services. Technical support services. Expressions of Interest (EOI) are sought from companies interested in meeting the requirement for a 2 year enabling contract for the provision of Specialist Technical Support to DE&S Project Teams (PTs) undertaking Certification in accordance with MAA/RI/07/11 (DG) – Certification of UK Registered Military Air Systems.
The DE&S Airworthiness Team (DAT) Certification Team has been established to provide direct hands-on support to project teams preparing for Certification. The Team consists of six DE&S engineers, all of whom have an air domain background. In order to provide robust advice the DAT Certification Team requires access to technical specialists across the full range of aeronautical engineering disciplines. These specialists will work alongside Team members, supporting PTs to:
— Establish and document a coherent Type Certification Basis (TCB).
— Establish the equivalence of the chosen TCB with the UK’s Def Stan 00-970 default requirement.
— Compare the air system design with TCB criteria
— Identify issues with Def Stan 00-970 identified during the tasks above and staff Requests For Change, thereby improving its relevance as a certification benchmark.
The Contractor will work with DAT Certification Team and PT staff to define individual project’s technical support requirement, to identify suitable Suitably Qualified and Experienced Personnel (SQEP) to provide the technical support, and to manage the task to conclusion, including providing appropriate technical assurance.
The duration of the contract will be two years, with options to extend for two further one-year extensions. Tasks will be individually priced using agreed firm daily rates. The total volume requirement is expected to equate to around two man-years of effort per year.
Interested parties will be expected to have the following skills, experience and characteristics:
— A comprehensive understanding of UK military and civil certification standards and processes.
— Detailed knowledge and experience of the UK military air operating environment.
— A proven ability to secure the services of technical specialists and to manage them to deliver tasks to performance, cost and time.
— Experience of working with Ministry of Defence Air Platform PTs.
— Independence from leading prime contractors, and a willingness to enter into non-disclosure agreements as required.
This requirement is to be fulfilled with the placement of one enabling Contract. Interested Companies must be in a position to provide specialist technical support to MOD Air Platform PTs.
Companies who submit an expression of interest into this requirement will then be asked to complete and return a Pre-Qualification Questionnaire (PQQ) as part of the tendering process.
On conclusion of the PQQ exercise, successful companies will receive an Invitation to Tender (ITT) and will be provided with the full specification. A minimum of 3 bidders and a maximum of 6 will be down selected for the ITT stage. Any candidates that decline to answer any questions, or fail to provide the requested information within the permitted timescales are likely to be excluded from further assessment.
Companies who wish to express and interest in this requirement are to forward a written EOI (e-mail responses would be preferred) to the nominated Commercial Officer (DESASComrcl-ComOps1@mod.uk) no later than (12:00 GMT) 27.8.2013, EOI’s submitted after this time will not be considered. Companies shall provide Company name, Company address, Point of Contact, telephone number and e-mail address. Additional company information is not required at this time.

Relevant Dates:
Deadline for Expression of Interest: 27.8.2013
Proposed/estimated PQQ issue date: 30.8.2013
Proposed/estimated PQQ return date: 13.9.2013
Proposed/estimated ITT issue date: 27.9.2013
Proposed/estimated ITT return date: 28.10.2013
Proposed/estimated Contract award date: 13.11.2013

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Refer to short description of contract at section II.1.5.
II.2.2)Information about options

Options: yes
Description of these options: Refer to short description of contract at section II.1.5.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013725-DCB-4984495

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

DEandS Airworthiness Team (DAT), DE&S
Walnut 2a #1220, Abbeywood
BS34 8JH Bristol
Telephone: +44 3067980721
Fax: +44 1179134950

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: