Sponsorship Agency Services Framework for London Legacy Development Corporation

Sponsorship Agency Services Framework for London Legacy Development Corporation

Sponsorship Agency services are sought to assist LLDC in finding and brokering commercial sponsorship agreements.

UK-London: Business and management consultancy and related services

2013/S 039-062463

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Legacy Development Corporation
Level 10, 1 Stratford Place
For the attention of: Nieves Childerley
E20 1EJ London
Telephone: +44 2032881815
E-mail: nieveschilderley@londonlegacy.co.uk

Internet address(es):

General address of the contracting authority: http://www.londonlegacy.co.uk

Electronic access to information: https://www.supply4london.gov.uk/

Electronic submission of tenders and requests to participate: https://www.supply4london.gov.uk/

Further information can be obtained from: London Legacy Development Corporation
Level 10, 1 Stratford Place, Montfichet Road
E20 1EJ London
Telephone: +44 2032881815

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Regeneration – Development
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

E20 Stadium LLP
Level 10, 1 Stratford Place
E20 1EJ London

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Sponsorship Agency Services Framework
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services
NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Business and management consultancy and related services. Public relations services. Sponsorship Agency services are sought to assist LLDC in finding and brokering commercial sponsorship agreements.
LLDC intends to appoint one operator to deliver the Services under a single provider framework basis.
The duration of the Framework Agreement is 3 years with the option to extend to the LLDC sole discretion for a further period or periods of up to 12 months.
Where LLDC is working in partnership with other public or private sector bodies or investing significantly in a project, circumstances may arise where LLDC and a public or private sector body or bodies may wish to jointly draw down services from this framework contract .
LLDC has formed a Special Purpose Vehicle, E20 Stadium LLP the board of which, at present comprises of representatives from LLDC and London Borough of Newham. E20 Stadium LLP may wish to draw down services from this Framework contract directly or through the LLDC acting as its agent.
II.1.6)Common procurement vocabulary (CPV)

79400000, 79416000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Due to the nature of the services required It is not possible to give a precise undertaking of the amount or value of services likely to be required under this contract.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Information provided in the ITT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Prior to the award of any contract, the Legacy Company reserves the right to require groupings of entities to take a particular form, or to require one party to assume primary legal liability for the services or to require that each party assumes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the ITT.
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of these criteria are at http://www.supply4london.gov.uk/delta/project/reasonsForExclusion.html#pcr

Operators will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the ITT.
Minimum level(s) of standards possibly required: As stated in the ITT.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the ITT.
Minimum level(s) of standards possibly required:
As stated in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

8.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on supply4london.gov.uk. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: NKA986E235.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 8.4.2013 at 12:00 noon. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially as you are asked to upload a number of documents.
If you experience any technical difficulties please contact the Supply4london Helpdesk on call +44 8452707098 or email helpdesk@supply4london.com

The Contracting Authority reserves the right to:
– Waive or change any requirements of this procurement process acting in accordance with the Regulations.
– Request additional information or clarificatory information from Bidders in relation to any aspect of their response.
– Disqualify any Bidder that does not submit a compliant response in accordance with the Contracting Authorities instructions (see also below).
– Withdraw any part of or the whole of this procurement process at any time or to re-invite responses on the same or any alternative basis.
– Not award the whole of or a part of a contract as a result of this procurement process; or,
– Make whatever changes it sees fit to the timetable, structure or content or the procurement process for any reason.
Furthermore, the Contracting Authority reserves the right to reject or disqualify a bidder where:
– A response is submitted late, is completed incorrectly, is incomplete or fails to meet the Contracting Authority’s requirements which have been notified to bidders.
– The bidder is unable to satisfy the terms of Part V of the Public Contract Regulations 2006 (implementing Title 2 Chapter 7 section 2 of the 2004/18/EC Directive) at any stage during the procurement process.
– The bidder is guilty of serious misrepresentation or fraud in relation to its application and/or any aspect of this procurement process.
– There is a change in identity, control, financial standing or other factor impacting on the procurement process and affecting the Bidder; and/or
– There is an actual or potential commercial, professional, financial or other conflict or interest arising between the interests of the Contracting Authority and the Bidder.
All Bidders are solely responsible for all their costs and expenses incurred in connection with the preparation and submission of their responses at all stages of the procurement process. Under no circumstances will the contracting Authority be liable for any costs or expenses borne by or on behalf of the Bidder.
Clarifications and queries in respect of this ITT must be submitted in writing and via the Supply4London e-tendering service only. Direct email, telephone calls or correspondence with the Contracting Authority will not be permitted during the procurement of this opportunity. GO Reference: GO-2013220-PRO-4601053.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a mandatory 10 calendar day standstill period at the point information on the award of the contract is electronically notified to Tenderers. Additional information required by certain non-notified unsuccessful economic operators can be requested in writing from the contact/address in section I above and will be provided within 15 days of the date received.
The Public Contracts Regulations 2009 (SI 2009 No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Where a contract has not been entered into, the Contracting Authority will consider the suspension of its award process if legal proceedings are brought against and notified to it.
The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. The Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into already, the Court may declare the contract ineffective, shorten its term or award damages.
The Contracting Authority would urge aggrieved Tenderers to communicate any issues to the contact for this procurement (see Section I above) by raising a Clarification Question through the Supply4London Portal in the first instance in case a solution can be found to avert time consuming court actions.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.2.2013