Sports Facilities Operation Services Sunderland

Sports Facilities Operation Services Sunderland

This entity will develop, manage, operate and maintain the following leisure facilities (“the Leisure Facilities”): 1. Sunderland Aquatic Centre, which is a sports facility that includes a fifty metre indoor pool, a twenty five metre diving pool (diving boards at 1m, 3m and 5m), two exercise studios and a Wellness Centre and facilities to host national and regional competitions.

United Kingdom-Sunderland: Sports facilities operation services

2013/S 216-376004

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Council of the City of Sunderland
Civic Centre Burdon Road
For the attention of: Kevin Marshall
SR2 7DN Sunderland
UNITED KINGDOM
Telephone: +44 1915611088
E-mail: kevin.marshall@sunderland.gov.uk
Fax: +44 1915531090

Internet address(es):

General address of the contracting authority: http://www.sunderland.gov.uk

Electronic access to information: http://www.nepoportal.org

Electronic submission of tenders and requests to participate: http://www.nepoportal.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Sunderland Sport and Leisure Facilities Delivery Vehicle.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Sunderland, Tyne and Wear, UK.
NUTS code UKC23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Following a review of Sunderland City Council’s (the Council’s) Sports and Leisure Services, the Council is seeking a Joint Venture partner to create a new entity delivering a high quality sport and leisure offering for the city. This entity will develop, manage, operate and maintain the following leisure facilities (“the Leisure Facilities”):
1. Sunderland Aquatic Centre, which is a sports facility that includes a fifty metre indoor pool, a twenty five metre diving pool (diving boards at 1m, 3m and 5m), two exercise studios and a Wellness Centre and facilities to host national and regional competitions;
2. Silksworth Sports Complex, which is a sports facility that includes one 165m dry ski slope along with two nursery slopes, a fishing lake, athletics track, synthetic football pitches (currently closed) and a wheeled sports park;
3. Silksworth Tennis Centre, Community Pool and Wellness Centre, which is a sports centre which includes eight indoor tennis courts, ten outdoor tennis courts, a twenty five metre pool, a Wellness Centre, indoor softplay area, cafeteria, sensory room and an outdoor adventure play area;
4. Washington Leisure Centre – the current facility includes a twenty five metre pool with aqua slide, eight court sports hall, two squash courts, sauna and steam room,exercise studio, meeting rooms and a Wellness Centre.The site is currently subject to redevelopment and a new replacement facility is due to open in approximately May 2015 when the existing facility will close. The new facility will include a Wellness Centre expanded from 40 stations to 100 stations, the swimming pool will see an additional aqua slide. In addition, new football facilities with six new 3G floodlit outdoor pitches will also be provided;
5. Houghton Sports Complex, which is a sports centre that includes a Wellness Centre, four court sports hall, outdoor artificial football pitch, wheeled sports park, six rink indoor bowls facility, exercise studio, meeting rooms and adjoining the centre is a Welfare Hall used to stage events;
6. Seaburn Leisure Centre, which is a sports facility that includes an eight court sports hall, a Wellness Centre and exercise studio and large bookable event space at entrance;
7. Bunny Hill Wellness Centre, which is a sports facility that includes a Wellness Centre which is situated within the Sunderland Customer Services Centre;
8. Hetton Community Pool and Wellness Centre which is a sports facility that includes a twenty five metre pool, learner pool, sauna and steam room, Wellness Centre and multi purpose activity room;
9. Raich Carter Sports Centre, which is a sports facility that includes a twenty five metre pool with moveable floor, a Wellness Centre, sports hall, artificial turf footbal pitch (full size), cafeteria and an IT suite.
The Leisure Facilities are currently owned and managed by the Council with the exception of the Raich Carter Sports Centre which currently operates as a Local Authority Controlled Company.
The Council is seeking a partner with whom it can establish a joint venture company to drive through the transformation of its Leisure Facilities. The council is seeking innovative solutions to its strategic objectives and would envisage that the Council would transfer the Leisure Facilities into the new entity on the terms to be discussed during the dialogue and provide an existing customer base. It is expected that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 will apply to this procurement.
II.1.6)Common procurement vocabulary (CPV)

92610000, 92000000, 92600000, 92621000, 92622000, 45000000, 50700000, 37400000, 79420000, 45212000, 45212100, 45212172, 45212290, 92620000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The valuation of the deal has been developed by estimating the total expenditure of the first 10 years of the Joint Venture. A range of potential deal values are possible dependent on variables including corporate structure, level of investment and business performance. Therefore an indicative range has been developed with a low end of GBP 50m and a high end of GBP 120m. The actual contract value may vary depending on the business plan of the joint venture. This estimate includes operational expenditure only, not including any development potential.
Estimated value excluding VAT:
Range: between 50 000 000 and 120 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 480 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, guarantees, performance bonds and/or other forms of security. Further details will be in the tender documents, if relevant.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserve the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability (where relevant).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Service providers may be asked to actively participate in the achievement of certain social and/or environmental objectives. Accordingly the contract may include contract performance conditions relating to social and/or environmental objectives.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In Accordance with Articles 45-50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the Pre Qualification Questionnaire (PQQ) available from the contact in I.1. Applicants will be assesed in accordance with Part 4 of the Public Contracts Regulations 2006 (as amended), on the basis of the information provided in the response to the pre qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of the Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre-qualification questionnaire (PQQ) available from the contact in I.1.
The PQQ sets out the information required in respect of the Economic and Financial Capacity.
Minimum level(s) of standards possibly required: Further details as set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48-50 of the Directives 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the PQQ available from the contact in I.1.
Minimum level(s) of standards possibly required:
Further details as set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: as set out in the PQQ
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

QTLE-9D6CDV
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Council aims to develop an alternative delivery model to transform the Council’s Sports and Leisure Facilities and deliver the Council’s key objectives as set out in the pre-qualification documentation.
Due to the alternative delivery model structure proposed, bidders will need to adopt a flexible approach to their relationship with the Council to:
1.improve the Sports and Leisure Facilities and increase customer volumes and revenues; and
2. invest in the Sports and Leisure Facilities and/or develop new facilities;
3. work with the Council to achieve improved health and wellbeing outcomes and increase participation in sport and physical activity.
In return the Council proposes to:
1. transfer the Sports and Leisure Facilities under long term leases to the Joint Venture company;
2. transfer other relevant assets to the Joint Venture Company(e.g.wellness equipment and novation of relevant contracts);
3. transfer relevant experienced staff under TUPE;
4. provide an existing customer base, membership packages and card holders; and
5. commit to provide revenue support to the Joint Venture company for a number of years after the transfer of assets has been completed. The level of such revenue support will be discussed during the dialogue and will depend on the proposals received from bidders.
The exact form, nature and structure of the corporate entity to be established, the parties’ equity stakes, the governance arrangements and the level of equity investment from the partner will be determined through the procurement process.
The Council may also at its discretion offer the Joint Venture company surplus land at or in the vicinity of the Sports and Leisure facilities including (without limitation ) the Silksworth site for potential development opportuntities in order to support the operation of the leisure facilities.
Please note that the Sports and Leisure Services to which this procurement exercise relates fall within Part B of Schedule 3 to the Public Contracts Regulations 2006 (“the Regulations”). Whilst the Service requirement has been advertised in the OJEU the placement of this advertisement or any other indication shall not be taken to mean that the Council intend to hold themselves bound by any of the Regulations except those appplicable to Part B Residual Services.
Section II.3 – the Council envisage that the Joint Venture will run indefinitely so long as it remains commercially viable and subject to the performance and governance arrangements agreed with the successful provider during the procurement process. Any subsidy requirement from the Council will be expected to reduce to nil over an agreed period which will be the subject of dialogue with bidders.
The Council is holding an event in relation to this opportunity to be held on the 27.11.2013 at Sunderland Aquatic Centre, Stadium Park, Sunderland ,Tyne and Wear, SR5 1SU commencing at 11:00 am. Further information will be provided with the PQQ documents.
If you wish to attend this event please contract Kevin Marshall, Procurement Specialist (Commercial) kevin.marshall@sunderland.gov.uk

The Council reserves the right not to award the contract in whole or part, to cancel or amend the tender process and does not bind itself to accept any tender. The Council shall not be liable under any circumstances for any costs or expenses incurred by any tenderer or prospective tenderer in responding to this notice or in taking partin this procurement process.
Section II.1.9: Variants may be accepted. The Council will confirm whether variants will be accepted and the basis upon which such variants may be submitted in the tender/contract documents.
The PQQ and the MOI are available online at ‘www.nepoportal.org‘ Tender Reference QTLE – 9D6CDV from the date of dispatch of this notice.

Expressions of interest must be by way of completion and return of the PQQ by the time and date specified in Section IV 3.4.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Sunderland City Council
Civic Centre, Burdon Road, Sunderland, Tyne and Wear
SR2 7DN Sunderland
UNITED KINGDOM
E-mail: kevin.marshall@sunderland.gov.uk
Telephone: +44 1915611088
Internet address: http://www.sunderland.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before a contract is entered into.
The Public Contracts Regulations 2006 (SI 2006/5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.11.2013