Staff and Visitor Catering and Retail Services

Barts Health NHS Trust is seeking expressions of interest to provide staff and visitor catering and retail services across all its sites.

United Kingdom-London: Retail trade services

2016/S 031-050340

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barts Health NHS Trust
2nd Floor, 9 Prescot Street, Aldgate
For the attention of: Mr Jason Stanton
E1 8PR London
UNITED KINGDOM
Telephone: +44 2074804663
E-mail: jason.stanton@bartshealth.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.bartshealth.nhs.uk

Electronic access to information: https://www.lppsourcing.org/procontract/lpp/supplier.nsf/frm_home?ReadForm

Electronic submission of tenders and requests to participate: https://www.lppsourcing.org/procontract/lpp/supplier.nsf/frm_home?ReadForm

Further information can be obtained from: Barts Health NHS Trust
2nd Floor, 9 Prescot Street, Aldgate
For the attention of: Mr Jason Stanton
E1 8PR London
UNITED KINGDOM
Telephone: +44 2074804663
E-mail: jason.stanton@bartshealth.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Barts Health NHS Trust
2nd Floor, 9 Prescot Street, Aldgate
For the attention of: Mr Jason Stanton
E1 8PR London
UNITED KINGDOM
Telephone: +44 2074804663
E-mail: jason.stanton@bartshealth.nhs.uk

Tenders or requests to participate must be sent to: Barts Health NHS Trust
2nd Floor, 9 Prescot Street, Aldgate
For the attention of: Mr Jason Stanton
E1 8PR London
UNITED KINGDOM
Telephone: +44 2074804663
E-mail: jason.stanton@bartshealth.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Staff and visitor catering and retail services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

CONTRACT-A6TG-M76PU4
Barts Health NHS Trust is seeking expressions of interest to provide staff and visitor catering and retail services across all its sites. This project is intended to provide an evidence-based proposal to change the types of food, drink and other forms of retail available to Barts Health personnel and the public and the ways in which this is presented. A key aspect will be to encourage and enable people to eat and drink more healthily whilst at work or visiting our hospitals with an appropriate range and choice being made available. Of equal importance is the requirement to provide a fairly priced sustainability-focused non-food offer which meets the aspirations of patients, staff, visitors and relatives.
There will be a Bidders briefing session on Wednesday, 24.2.2016 to set the scene for the project and allow Bidders to better understand the opportunities extending from the project. Further information on how to RSVP is contained within the Request for Information.

II.1.6)Common procurement vocabulary (CPV)

55900000, 15000000, 79952000, 55400000, 55500000, 70332200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Section II.1.2) (Main site or location of works, place of delivery or of performance) — The Trust estate based predominately across 5 sites and various other community sites as more particularly set out in the retail prospectus and any other sites and facilities acquired by the Trust during the duration of the contract.
There are 18 existing locations that comprise the existing Staff Catering and Retail areas but there are further opportunities for the bidder to suggest other spaces within the sites or within the Authority’s grounds. Further details of existing sites can be found in the retail prospectus, prepared for each site, which is available with the Request for Information.
The overall value of the opportunity will be dependent on many factors, including but not limited to the commercial model on which the successful bidder is awarded the contract and the profit that the successful bidder generates in the course of operating the concession and the sharing of revenue agreed with the Trust.
The figure range below represents the projected value to the successful bidder in terms of potential turnover that could be generated from operating concessions within the retail and catering units at Trust premises. These are general projections and bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity of the scheme as a whole.
Estimated value excluding VAT:
Range: between 80 000 000 and 210 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Request for Information.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be set out in the Request for Information and/or the contractual documentation and will be developed throughout a procedure similar to competitive dialogue.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Expressions of interest in response to this contract notice may be submitted by a single bidder or a consortium. The Trust reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Request for Information.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 58 to 63 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 58 to 63 of the Public Contracts Regulations 2015 and as set out in the Request for Information which is available from the address in section I.1).
Minimum level(s) of standards possibly required: As set out in the Request for Information.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 58 to 63 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 58 to 63 of the Public Contracts Regulations 2015 and as set out in the Request for Information which is available from the address in section I.1).
Minimum level(s) of standards possibly required:
As set out in the Request for Information.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: See Request for Information.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T-02-2016-569

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.3.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: At the end of the initial contract term.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Section IV.3.4) (Time-limit for requests to participate) — Expressions of interest must be by way of completion and return of the Request for Information (in accordance with the requirements set out in the Request for Information) by the date and time specified in Section IV.3.4). Expressions of interest must be received before the deadline. Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid such issues as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time. Expressions of interest delivered after the date and time specified or to a different address, electronically or otherwise, will not be considered. Should you experience any problems with the portal then please contact 0845 293 0459 (lines open from 8:30 to 17:30 Monday to Friday, excluding English public holidays). Bidders should note that the procurement documents are draft documents at this stage, providing indicative information of the Trust’s intended approach in the procurement process and are for general information only. The Trust reserves the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in the relevant tender stages of the procurement procedure. The Trust reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice. Please note: The authority is not required to publish a contract notice in the OJEU for this contract because the award is of a services concession contract. The awarding authority has published a contract notice on a voluntary basis. Notwithstanding publication of the contract notice, the authority will not be bound to follow any particular award procedure. It will not be deemed to be subject to Directive 2014/24/EC of the European Parliament and of the Council, Council Directive 89/665/EEC or the Public Contracts Regulations 2015 by reason of publication of the contract notice. The procurement of this concession contract is governed by EU Treaty principles. The authority therefore reserves the right to deviate from the requirements of the Directive and use the flexibility permitted by the Treaty throughout the procurement procedure.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Barts Health NHS Trust
2nd Floor, 9 Prescot Street, Aldgate
E1 8PR London
UNITED KINGDOM
E-mail: jason.stanton@bartshealth.nhs.uk
Telephone: +44 2074804663

Body responsible for mediation procedures

Barts Health NHS Trust
2nd Floor, 9 Prescot Street, Aldgate
E1 8PR London
UNITED KINGDOM
E-mail: jason.stanton@bartshealth.nhs.uk
Telephone: +44 2074804663

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Barts Health NHS Trust
2nd Floor, 9 Prescot Street, Aldgate
E1 8PR London
UNITED KINGDOM
E-mail: jason.stanton@bartshealth.nhs.uk
Telephone: +44 2074804663

VI.5)Date of dispatch of this notice:

11.2.2016