Staffordshire and Stoke-on-Trent Integrated Carers Hub

Staffordshire and Stoke-on-Trent Integrated Carers Hub

Commissioners are seeking tenders from one provider to deliver both contracts. 1. Staffordshire County Council.

United Kingdom-Stafford: Social work and related services

2015/S 039-066881

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire Procurement
Wedgwood Building, Tipping Street
For the attention of: Harminder Nagra
ST16 2DH Stafford
Telephone: +44 1785277577
Fax: +44 1785278286

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Stoke-on-Trent City Council

Stoke clinical commissioning Group

North Staffordshire CCG

South East Staffordshire & Seisdon CCG

Stafford and Surrounds CCG

Cannock Chase CCG

East Staffordshire CCG

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

SCHG00134 — Staffordshire and Stoke-on-Trent Integrated Carers Hub.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services

NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Staffordshire County Council, Stoke-on-Trent City Council, North Staffordshire Clinical Commissioning Group (CCG), Stoke CCG, South East Staffordshire & Seisdon CCG, Stafford & Surrounds CCG, Cannock Chase CCG and East Staffordshire CCG are seeking tenders from suitably experienced organisations to co-ordinate support for an Integrated Carers Hub for all age carers across Staffordshire and Stoke-on-Trent.
Commissioners are seeking tenders from one provider to deliver both contracts.
1. Staffordshire County Council: Across the 8 districts of Staffordshire; Stafford, Cannock Chase, East Staffordshire, Newcastle-under-Lyme, Tamworth, Lichfield, South Staffordshire and Staffordshire Moorlands.
2. Stoke-on-Trent City Council: A specific contract for Stoke-on-Trent.
Tenderers may submit as a lead provider in the form of a consortia, or partnership arrangement or through sub-contracting arrangements with other organisations to deliver all of the service requirements within the Service Specification.
Commissioners are seeking one lead provider to provide an integrated hub model to coordinate support for adult and young carers across Staffordshire and Stoke-on-Trent providing 1 point of contact for Carers to coordinate and improve access to local support. The service will consist of the provision of information, advice and support including breaks, training and emotional support for carers of all ages.
The aim of the service is to ensure that carers are recognised and supported as an individual and/or within their community to maintain their health, well-being and independence with a life outside of their caring role. Children and young people with caring responsibilities shall have the support they need to learn, develop, thrive and enjoy positive childhoods.

II.1.6)Common procurement vocabulary (CPV)

85300000, 85310000, 85312000, 85320000, 98000000, 85312310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As part of the Governments National Procurement Strategy and the West Midlands Regional Improvement Efficiency Partnership and Procurement Hub, collaborative working and supporting other authorities now forms part of this Councils’ procurement remit.
Estimated value excluding VAT: 10 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial period is 1.10.2015 to 30.9.2018 (with 2 x 12 month options to extend — therefore options maybe taken up for the period 1.10.2018 to 30.9.2019 and 1.10.2019 to 30.9.2020). The options will be exercised at the discretion of the County Council, Stoke-on-Trent and CCG’s.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.10.2015. Completion 30.9.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The applicant must meet the minimum set standards of economic and financial standing to service the term and value of the contract.
Financial checks will be undertaken for economic operators using 1 or more of the Councils current financial assessors: n2check (, Dun & Bradstreet (, Experian ( Economic operators will be assessed according to the level of risk stipulated by the financial assessors used. Any economic operator being given an above average/higher than average risk rating or poorer, by 1 or more of the assessors used, may be rejected.Minimum level(s) of standards possibly required: The organisation should hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract.
Public Liability 5 000 000 GBP;
Employers Liability 10 000 000 GBP;
Professional Indemnity 2 000 000 GBP.

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s):

VI.3)Additional information

A copy of the completed Contract Notice will be forwarded to the Procurement Manager prior to submission to OJEU. The Procurement Manager must check the notice and confirm any amendments and/or confirm OK to submit for publication.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Staffordshire County Council

Body responsible for mediation procedures

Staffordshire County Council

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Staffordshire County Council

VI.5)Date of dispatch of this notice: