Staffordshire County Council Furniture Supply Tender

Staffordshire County Council Furniture Supply Tender

Office Furniture – Lot No: 1.

United Kingdom-Stafford: Furniture

2020/S 031-073694

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Staffordshire County Council
Postal address: Staffordshire Place 1, Tipping Street
Town: Stafford
NUTS code: UKG24
Postal code: ST16 2DH
Country: United Kingdom
Contact person: Laura Kendall
E-mail: laura.kendall@staffordshire.gov.uk
Telephone: +44 1785854656
Internet address(es):Main address: https://www.staffordshire.gov.uk/Homepage.aspx

Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#

I.1)Name and addresses

Official name: Cannock Chase District Council
Postal address: Beecroft Road
Town: Cannock
NUTS code: UKG2
Postal code: WS11 1BG
Country: United Kingdom
Contact person: Laura Kendall
E-mail: laura.kendall@staffordshire.gov.uk
Telephone: +44 1785854656
Internet address(es):Main address: https://www.staffordshire.gov.uk/Homepage.aspx

Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#

I.1)Name and addresses

Official name: Stafford Borough Council
Postal address: Civic Centre, Riverside
Town: Stafford
NUTS code: UKG2
Postal code: ST16 3AQ
Country: United Kingdom
Contact person: Laura Kendall
E-mail: laura.kendall@staffordshire.gov.uk
Telephone: +44 1785854656
Internet address(es):Main address: https://www.staffordshire.gov.uk/Homepage.aspx

Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#

I.1)Name and addresses

Official name: South Staffordshire Council
Postal address: Wolverhampton Road
Town: Codsall
NUTS code: UKG39
Postal code: WV8 1PX
Country: United Kingdom
Contact person: Laura Kendall
E-mail: laura.kendall@staffordshire.gov.uk
Telephone: +44 1785854656
Internet address(es):Main address: https://www.staffordshire.gov.uk/Homepage.aspx

Address of the buyer profile: https://supplierlive.proactisp2p.com/Account/Login#

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login#
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login#
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for Furniture

Reference number: IA1774

II.1.2)Main CPV code

39100000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Framework agreement for the supply, delivery, installation of office, educational and library furniture.

II.1.5)Estimated total value

Value excluding VAT: 6 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Office Furniture

Lot No: 1

II.2.2)Additional CPV code(s)

39130000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This tender is for the supply, delivery and installation of office furniture including but not limited to: desks, chairs, pedestals, tambour units, meeting room furniture and library furniture to Staffordshire County Council and other contracting authorities via call-off contracts under a framework agreement. The customer base comprises of approximately 1 800 ordering and delivery points.

The contract will operate as a framework agreement and the County Council makes no guarantee as to the volume of business on offer. Any volumes given are indicative only, intended as a general guide based on requirements. Due to ongoing County Council structure reviews any data is approximate as a future forecast.

Other public sector organisations may utilise this framework agreement for their own requirements. Staffordshire County Council may allow the agreement to be used by or on behalf of other UK public sector non-profit bodies. These will include central government departments and their agencies, NHS bodies, local authorities, police and emergency services and metropolitan/district Councils educational establishments, utilities, registered charities, universities/colleges, police, fire and a large number of charitable organisations.

For this framework the Council is allowing the following bodies to utilise the agreement – Stafford Borough Council, Cannock Chase District Council and South Staffordshire Council, however other organisations may also use it during the term of the framework.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The agreement term will be from 1.7.2020 to 30.6.2022, with options to extend by 2 x 12 months by 1.7.2022 to 30.6.2023 and 1.7.2023 to 30.6.2024. In the event the agreement is extended the extension shall be on the same terms and conditions of contract as the original agreement period and will ultimately be at the County Council’s sole discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The agreement term will be from 1.7.2020 to 30.6.2022, with options to extend by 2 x 12 months by 1.7.2022 to 30.6.2023 and 1.7.2023 to 30.6.2024. In the event the agreement is extended the extension shall be on the same terms and conditions of contract as the original agreement period and will ultimately be at the County Council’s sole discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Educational Furniture

Lot No: 2

II.2.2)Additional CPV code(s)

39160000
39161000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This tender is for the supply, delivery and installation of furniture apparatus and equipment to Staffordshire County Council, schools and academies via call-off contracts under a framework agreement.

The framework agreement is for the supply, delivery and Installation of educational furniture, apparatus and equipment to educational establishments which includes but is not limited to: desks, chairs, pedestals, tambour units, meeting room furniture and first aid equipment on an ad-hoc basis as and when required by the County Council, schools and academies in Staffordshire.

The educational lot should also cater for school apparatus such as but not limited to bunsen burners, sports equipment (netballs, rugby balls), dining room furniture, library furniture and playground equipment.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 3 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The agreement term will be from 1.7.2020 to 30.6.2022, with options to extend by 2 x 12 months by 1.7.2022 to 30.6.2023 and 1.7.2023 to 30.6.2024. In the event the agreement is extended the extension shall be on the same terms and conditions of contract as the original agreement period and will ultimately be at the County Council’s sole discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The agreement term will be from 1.7.2020 to 30.6.2022, with options to extend by 2 x 12 months by 1.7.2022 to 30.6.2023 and 1.7.2023 to 30.6.2024. In the event the agreement is extended the extension shall be on the same terms and conditions of contract as the original agreement period and will ultimately be at the County Council’s sole discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Library Furniture

Lot No: 3

II.2.2)Additional CPV code(s)

39155000
39155100

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This tender is for the supply, delivery and installation of library furniture to Staffordshire County Council, Schools and Academies, via call-off contracts under a framework agreement. The lot includes for:

— management of specific library re-fit, or a programme of library re-fits,

— design of new internal library layout with an innovative design solution,

— supply of goods, i.e. furniture and fittings, etc.,

— installation of goods, i.e. furniture and fittings, etc.,

— advise on signage and graphics for refitted library,

— after sales support,

— training on the use of supplied goods, where necessary.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The agreement term will be from 1.7.2020 to 30.6.2022, with options to extend by 2 x 12 months by 1.7.2022 to 30.6.2023 and 1.7.2023 to 30.6.2024. In the event the agreement is extended the extension shall be on the same terms and conditions of contract as the original agreement period and will ultimately be at the County Council’s sole discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The agreement term will be from 1.7.2020 to 30.6.2022, with options to extend by 2 x 12 months by 1.7.2022 to 30.6.2023 and 1.7.2023 to 30.6.2024. In the event the agreement is extended the extension shall be on the same terms and conditions of contract as the original agreement period and will ultimately be at the County Council’s sole discretion.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 9
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/03/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/03/2020
Local time: 12:00
Place:

SCC Offices.

Information about authorised persons and opening procedure:

SCC employees only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This is an electronic tender. All submissions must be made via the formal contracting authority electronic tendering platform.

All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.

How to register — follow the link to Proactis electronic tendering:

— https://supplierlive.proactisp2p.com/Account/Login

If you require urgent assistance regarding the initial usage of the eTendering package please contact the contracting authority point-of-contact in Section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk

This procurement is for a framework agreement between the appointed providers(s) and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required.

The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded and any volumes given are indicative only and intended as a general guide.There is no commitment at the time of tendering from any parties outside of the contracting authority and this should be taken into consideration when bidding.

All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details.

The contracting authority also reserves the right to operate a public tender or quotations outside of the framework where so required.

As part of the Government National Procurement Strategy, collaborative working and supporting other authorities now forms part of the contracting authority’s procurement remit. This agreement may be made available to other contracting authorities including without limitation Councils and public bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS bodies, local authorities, contracting authorities, any other government department,defence, police and emergency services, metropolitan/district Councils, utilities, educational establishments and utilities, including the contracting authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.

Financing/payment:

— payments may be made following acceptance by the banking agents of Staffordshire County Council.

Legal form of groups of providers:

— no special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

For reference the following website outlines the contracting authority’s policy on the community right to challenge:

— http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx

VI.4)Procedures for review

VI.4.1)Review body

Official name: Staffordshire County Council
Postal address: Tipping Street
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: Staffordshire County Council
Postal address: Tipping Street
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Staffordshire County Council
Postal address: Tipping Street
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom

VI.5)Date of dispatch of this notice:

11/02/2020