Stairlifts Tender East Midlands

Stairlifts Tender East Midlands

Stairlifts, Hoists and Less-abled access Maintenance Services, Repair and Installation.

United Kingdom-Nottingham: Stairlifts

2014/S 062-105407

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Efficiency East Midlands Limited
Icon Business Centre, Lake View Drive
For the attention of: Rebecca Vines
NG15 0DT Nottingham
UNITED KINGDOM
Telephone: +115 8762089
E-mail: procurement.team@nottinghamcityhomes.org.uk

Internet address(es):

General address of the contracting authority: www.efficiency-em.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Purchased on behalf of other contracting authority details
Contracting Authority
See VI.3
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Stairlifts, Hoists and Less-abled access Maintenance Services, Repair and Installation.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Stairlifts. Hoists. Devices for the disabled. Miscellaneous repair and maintenance services. Efficiency East Midlands Members have numerous disabled access installations in various locations throughout the East Midlands. The service shall comprise of day-to-day maintenance, repair, programmed servicing and installation of lifting equipment installed in resident’s properties assisting them in living independently. These properties are owned and/or managed by the Contracting Authorities and the Authorised Users on whose behalf this procurement is being conducted.
II.1.6)Common procurement vocabulary (CPV)

44115600, 42416300, 33196200, 50800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Efficiency East Midlands Limited (“EEM”) is a consortia of affordable housing landlords operating predominantly in the East Midlands current members are set out at section VI.3i of this Contract Notice. The current members of EEM are responsible for the upkeep of properties and other stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other facilities, day centres, and other public non-housing buildings owned, managed or maintained by the authorised user). The total quantity value of services to be purchased through the Framework Agreement to be awarded at conclusion of the procurement exercise begun Contract Notice is in the range of 100,000 GBP to 10,000,000 GBP.
Estimated value excluding VAT:
Range: between 100 000 and 10 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds required by the Contracting Authority will be set out in the Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions and payment arrangements will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids must state in their documents that the bidding members are a consortium. Efficiency East Midlands reserves the right to require a lead consultant to undertake primary contracting liability or to require that one or more parties are jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this procurement the successful contractors appointed and their supply chain will be required actively to participate in the achievement of social objectives relating to participation in skills development, employment and training programmes in the localities within which the services are to be delivered (including programmes of targeted recruitment and training) in accordance with the employment and skills strategy documentation contained in the Invitation to Tender and to provide other value added contributions in order to support community programmes promoted by the Contracting Authority and all Authorised Users of the framework agreement being procured. Accordingly, contract performance conditions may relate in particular to secondary considerations in accordance with Regulation 39 of the Public Contracts Regulations 2006.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applicants from which the successful service provider or providers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents.
Minimum level(s) of standards possibly required: Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn applications from which the successful Suppliers or Suppliers will be selected. Any potential service provider should note that no cost considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal documents. Minimum level(s) of standards possibly required where Suppliers will be expected to meet Efficiency East Midlands criteria for existing turnover in relation to their major customer and legal compliance with Stairlifts, Hoists & Disabled Access Equipment Service, Repair and Installation stipulated in the tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete tender documents consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications and asked to provide a price based tender from which the successful service provider will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The documents are available at I.1 and must be returned as stipulated in the tender documents.
Minimum level(s) of standards possibly required:
Suppliers will be expected to have sufficient staffing levels to provide the service and satisfy the performance targets specified by Efficiency East Midlands and detailed within the tender documentation. Suppliers will also be required to comply with any statutory registration and reporting requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: See Tender Documentation.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EEM0050
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.5.2014 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 5.5.2014 – 14:00
Place:

Icon Business Centre, Lake View Drive, Sherwood Park, Nottingham, NG15 0DT.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Personnel.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract the basis of the most economically advantageous tender.
This Contract Notice has been published by Efficiency East Midlands (EEM), on behalf of its members and the other organisations described below as Authorised Users. EEM is incorporated as a company Ltd by guarantee. The Framework Agreement being procured by this procurement process will be entered by EEM as the Contracting Authority which will have undertaken and completed the procurement exercise begun by publication of this Contract Notice.
Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM and its current members. The eighteen current members of Efficiency East Midlands Ltd (EEM) are Nottingham City Homes Ltd, A1 Housing Bassetlaw Ltd, Bolsover District Council, Derby Homes Ltd, Newark and Sherwood Homes Ltd, Ashfield Homes Ltd, Charnwood Neighbourhood Housing Ltd, Tuntum Housing Association Ltd, Nottingham Community Housing Association Ltd, Mansfield District Council, Gedling Homes, Rykneld Homes Ltd, Chesterfield Borough Council, South Derbyshire District Council, Derwent Housing Association Ltd, Hinckley & Bosworth Borough Council, Acis Group Ltd comprising of: ACIS Management Ltd, Acis Properties Ltd, Acis Development Services Ltd, Arsa Housing Group comprising of Arsa Housing Association, Nottinghamshire County Council, Lincoln City Council, Leicester City Council, Rockingham Forest Housing Association.
All of the current members are, therefore, to be regarded as Contracting Authorities under the Public Contracts Regulations 2006 for the purpose of this procurement exercise and entitled as Authorised Users to access and use the Framework Agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice.
The Authorised Users of the Framework Agreement being advertised by this Contract Notice (in addition to EEM) and entitled to access and use the Framework Agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are: 1. any Current EEM Member – an organisation which is a member of EEM at the date of this Contract Notice and being one of the organisations listed above in this section VI.3; 2. any Future Member of EEM – a Local Authority i.e. a County Metropolitan (City) District and Borough Council or a Unitary Authority in England and Wales, ALMO or Registered Provider housing landlord organisation (under the Housing and Registration Act 2008) entitled to join and which has applied to and has joined EEM as a member in accordance with the constitutional documents of EEM. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control it. 3. An EEM Participant – an organisation which is neither a Current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) will be entitled to use the Framework Agreement advertised by this Contract Notice if it is based within the East Midlands, owns and/or maintains/manages housing stock or other property in one or more geographical area in which it operates and is a Local Authority i.e. a County, Metropolitan (City), District and Borough Council or a Unitary Authority in England or Wales or is an Arms Length Management Organisation (or any statutory replacement or successor organisation) managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a Registered Provider under the Housing and Regeneration Act 2008 (or subsequent legislation) and is itself a Contracting Authority for the purpose of the Public Contract Regulations 2006 and in respect of which organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreement being advertised by this Contract Notice that such organisation is an Authorised User of this Framework Agreement. EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control it. The members of EEM (and the current authorised users) can be obtained from the following website address www.efficency-em.co.uk

For the purpose of this Notice, the geographical area local authorities are identifiable by reference to the Direct Gov website at www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm and a full list of all current Registered Providers can be found at www.tenantservicesauthority.org/server/show/nav.490.

Reference to legislation in this Contract Notice includes successor and/or replacement legislation. EEM reserves the right not to award any framework agreement at the end of the procurement exercise begun by publication of this Contract Notice or to award any part or parts of the proposed services.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=92702250

GO Reference: GO-2014324-PRO-5550955

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
E-mail: informationgovernance@nottinghamcity.gov.uk
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: EEM will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework is communicated to tenderers. The Public Contracts Regulations 2006 (SI2006 No 5) (as amended) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the framework has not been entered into the Court may order the setting aside of the award decision or order EEM to amend any document and may award damages. If the framework has been entered into the Court may only award damages or where the contract award procedures have not been followed correctly may in certain circumstances declare the framework award to be “ineffective”.
VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office
Correspondance Team, Cabinet Office, 70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234
Fax: +44 2072760514

VI.5)Date of dispatch of this notice:24.3.2014