Stairwell Cleaning Services Lanarkshire

Stairwell Cleaning Services Lanarkshire

Stairwell cleaning services (close cleaning).. UK-Motherwell: building-cleaning services

2012/S 58-094882

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Lanarkshire Council
Civic Centre, Windmillhill Street
For the attention of: Executive Director Corporate Services
ML1 1AB Motherwell
UNITED KINGDOM
Telephone: +44 1698302222
Fax: +44 1698275125

Internet address(es):

General address of the contracting authority: http://www.northlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

Further information can be obtained from: North Lanarkshire Council
4th floor, Dalziel Building, 7 Scott Street
Contact point(s): Housing and Social Work Services
For the attention of: Operations Manager
ML1 1SX Motherwell
UNITED KINGDOM
Telephone: +44 1698274197
E-mail: keenj@northlan.gov.uk
Internet address: http://www.northlanarkshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North Lanarkshire Council
4th floor, Dalziel Building, 7 Scott Street
Contact point(s): Housing and Social Work Services
For the attention of: Operations Manager
ML1 1SX Motherwell
UNITED KINGDOM
Telephone: +44 1698274197
E-mail: keenj@northlan.gov.uk
Internet address: http://www.northlanarkshire.gov.uk

Tenders or requests to participate must be sent to: North Lanarkshire Council
4th floor, Dalziel Building, 7 Scott Street
Contact point(s): Housing and Social Work Services
For the attention of: Operations Manager
ML1 1SX Motherwell
UNITED KINGDOM
Telephone: +44 1698274197
E-mail: keenj@northlan.gov.uk
Internet address: http://www.northlanarkshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Stairwell cleaning services (close cleaning).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: North Lanarkshire.
NUTS code UKM36

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The stairwell cleaning service or close cleaning as it is known locally involves the weekly cyclic cleaning of the communal areas of approximately 700 public sector flatted or maisonette properties, up to 5 floors in height. These properties are located across North Lanarkshire in all of the main towns and many are multi-tenure, however the majority of residents are Council tenants. The weekly cleaning schedule includes:
— Lifting and removing litter and debris from within stairwell and communal areas,
— Brushing down stair and landing areas,
— Where appropriate lifting and replacing door mats, carpets or furniture within landing areas after cleaning operations,
— Washing all floor surfaces and window ledges with hot water and a mild detergent. NB: Cleaning liquids containing bleach or ammonia are not permitted; and
— Dry clean light fittings where accessible.
In addition to the weekly cleaning cycle, walls and common area windows, including entrance doors/screens are washed down every 3 months. In many areas a more extensive deep clean treatment is required whereby all floor and stair surfaces are either deck or machine scrubbed clean; and more extensive cleaning of walls, (including removal of minor graffiti) takes place; banisters are scrubbed clean and, windows (both sides) and light fittings are washed.
It should be noted that neither power nor an external water supply is available within the majority of these properties. Also the majority of the blocks of flats have secure door entry systems and the contractor is required to liase with local housing staff for access.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=224241.

II.1.6)Common procurement vocabulary (CPV)

90911200, 79600000, 79610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Approximately 700 public sector flatted or maisonette properties, up to 5 floors in height. These properties are located across North Lanarkshire in all of the main towns and many are multi tenure, however the majority of residents are Council tenants.
Estimated value excluding VAT: 1 440 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract duration is for 2 years with the option to extend for an additional 1 year.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details to be provided in the invitation to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the council on all matters relating to the contract. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this procurement the contractor will be required to support the Council’s economic and social regeneration objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. Details will be provided in the invitation to tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
In accordance with Article 47 of Directive 2004/18/EC and Regulation 23 of the Public Contracts (Scotland) Regulations 2006 (as amended) and as set out in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
In accordance with Article 47 of Directive 2004/18/EC and regulation 24 of the Public Contracts (Scotland) Regulations 2006 (as amended) and as set out in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and regulation 25 of the Public Contracts (Scotland) Regulations 2006 (as amended) and as set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Details are provided in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CPT-057-ML-HS-11
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

24.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The PQQ and supporting documentation may be downloaded from the Public Contracts Scotland portal at http//www.publiccontractsscotland.gov.uk. To access these documents tenderers will firstly need to register (if they have not already done so) on the Public Contracts Scotland portal and then express interest in this particular procurement. Requests to participate must be by way of completion and return of the PQQ in hard copy only by the date and time specified in Section IV.3.4 of this contract notice. Late submissions will not be accepted. The Council reserves the right not to award any contract as a result of the procurement process initiated by this contract notice and in such event will not be liable for any costs incurred by any party.

(SC Ref:224241).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. A tenderer that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.3.2012