Stand Build Contract for SIA 2020

Stand design, graphic design, build and production services.

United Kingdom-Kenilworth: Event services

2019/S 106-259154

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

AHDB
Stoneleigh Park
Kenilworth, Warwickshire
CV8 2TL
United Kingdom
Contact person: Sarah Jackson
Telephone: +44 2476478871
E-mail: sarah.jackson@ahdb.org.uk
NUTS code: UKG13

Internet address(es):Main address: www.defra.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.defra.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.defra.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Agriculture and Horticulture

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SIA 2020 (France) Stand Build

Reference number: 2019-375

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

SIA (Salon International de l’Agriculture) is an annual 9 day agriculture show held at the end of February at Porte de Versailles exhibition centre, Paris. The outputs that AHDB require may vary considerably from one SIA show to another, however, as a broad outline, AHDB envisages that they may include the following:

For the provision of stand design, graphic design, build and production services:

— interpreting brief from client,

— production of scale drawing of stand and scale model if appropriate,

— detailed specification of all items needed,

— complete cost breakdown,

— timing plan,

— listing of main personnel involved on project,

— liaising with other suppliers particularly stand design and build,

— development of design concepts,

— production of agreed design concepts,

— complete breakdown of costs,

— listing of main personnel involved on project.

This agreement is to cover SIA 2020 with the option to extend (if required). The supplier must be fluent in French.

II.1.5)Estimated total value

Value excluding VAT: 324 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: FR

Main site or place of performance:

France.

II.2.4)Description of the procurement:

Held at Porte de Versailles exhibition centre, Paris annually every February. Chosen supplier must be fluent in French as will need to communicate with AHDB France staff. Please be advised that AHDB reserve the right to not attend any SIA event, there are dependencies on Brexit and budget restrictions.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 02/09/2019

End: 28/02/2021

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Suppliers instructions how to express interest in this tender and respond to the opportunity:

1) Register your company on the eSourcing portal (this is only required once):

— browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register,

— accept the terms and conditions and click ‘continue’,

— enter your correct business and user details,

— note the username you chose and click ‘Save’ when complete,

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an interest in the tender:

— login to the portal with the username/password,

— click the ITTs open to all suppliers’ link (these invitations to tender open to any registered supplier),

— click on the relevant ITT to access the content,

— click the ‘Express Interest’ button at the top of the page,

— this will move the ITT into your ‘My ITTs’ page (this is a secure area reserved for your projects only),

— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘ITT Details’ box.

3) Responding to the tender:

— click ‘My Response’ under ‘ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/07/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/07/2019

Local time: 13:00

Place:

AHDB, Stoneleigh park, Kenilworth, Warwickshire, CV8 2TL.

Information about authorised persons and opening procedure:

Procurement Manager.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

AHDB
Stoneleigh Park
Kenilworth, Warwickshire
CV8 2TL
United Kingdom
E-mail: sarah.jackson@ahdb.org.ukInternet address: www.ahdb.org.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/05/2019