Stand Build Requirement

Stand Build Requirement

Potato Europe and Fruit Logistica Overseas Stand Build Requirements.

United Kingdom-Kenilworth: Exhibition stands

2018/S 219-501679

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stoneleigh Park
Kenilworth, Warwickshire
United Kingdom
Contact person: Sarah Jackson
Telephone: +44 2476478871
NUTS code: UKG13
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Agriculture and Horticulture

Section II: Object

II.1)Scope of the procurement


Potato Europe and Fruit Logistica Overseas Stand Build Requirements

Reference number: 2018-305

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

AHDB are looking for a supplier to deliver overseas stand build requirements. The Framework Agreement with a single provider will be for 2 years with the option to extend for a further 2 periods of 12 months each. The agreement will commence April 2019 (due to lead time), with the first build being for Fruit Logistica, held in Berlin in February 2020. Potato Europe rotates between Germany, Belgium, France or the Netherlands. Communication in these countries is vital, and therefore we are looking for a team who can preferably communicate in verbal English, French and German, although this is not a pass/fail requirement. Budgets are tight (approx 45 000 GBP per event) There will be a break clause after each year.

II.1.5)Estimated total value

Value excluding VAT: 360 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: 00
Main site or place of performance:

Germany, France, Netherlands and Belgium

II.2.4)Description of the procurement:

AHDB Potatoes usually takes a large stand space (150 m2 approx.) in the centre of the trade stand marquee on hard standing flooring and has traditionally exhibited alongside industry co-exhibitors on an approx. 150 m2 island space. The co-exhibitor stands usually take the form of individual clearly identifiable areas (eg: “Pods”, or branded walled areas) on the main stand, to enable our industry to display their own branding and products, whilst simultaneously being close to the communal stand hospitality and meetings areas. For both events, we are seeking a supplier who can supply and provide us with an innovative, attractive and functional stand design (including ancillary services). The stands need to be open and welcoming for visitors and also function well for the exhibitors in terms of messaging, branding, hospitality, meeting space, comfort and sufficient and efficient storage.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 360 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2019
End: 31/03/2023
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/01/2019
Local time: 13:00


Stoneleigh Park




Information about authorised persons and opening procedure:

Procurement Managers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Stoneleigh Park
Kenilworth, Warwickshire
United Kingdom
E-mail: address:

VI.4.2)Body responsible for mediation procedures

Stoneleigh Park
Kenilworth, Warwickshire
United Kingdom
E-mail: address:
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Stoneleigh Park
Kenilworth, Warwickshire
United Kingdom

VI.5)Date of dispatch of this notice: