Stationery and Consumables Tender

Stationery and Consumables Tender

Futures Housing Group seeks to appoint via open tender a suitably qualified and financially sound economic operator/s to provide its Stationery and ITC Consumables provisions.

United Kingdom-Derby: Stationery

2014/S 078-135338

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Futures Housing Group
PO Box 6458 Asher Lane, Ripley
For the attention of: Mr John Thornhill
DE5 3RE Derby
UNITED KINGDOM
Telephone: +44 8450948361
Fax: +44 8450948301

Internet address(es):

General address of the contracting authority: www.futureshg.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA15821

Electronic access to information: https://xantive.supplierselect.com/register/supplier/?buyer=Futures+Housing+Group

Electronic submission of tenders and requests to participate: https://xantive.supplierselect.com/register/supplier/?buyer=Futures+Housing+Group

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Stationery and ITC Consumables.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: East Midlands.
NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Futures Housing Group seeks to appoint via open tender a suitably qualified and financially sound economic operator/s to provide its Stationery and ITC Consumables provisions within the areas operated by Futures Housing Group Ltd and its subsidiary companies which includes:
Futures Homescape Ltd based in Derbyshire;
Daventry & District Housing Ltd based in Northamptonshire;
Futures Greenscape Ltd based in both areas above.
The period of this contract will be 3 years with a 6 month initial period, the client reserves a unilateral right to extend for a further period not exceeding 2 years. The successful bidder/s will be required to deliver the goods and services from your chosen Lot/s covering our locations as and when required during the contract period. The tender is divided into 3 Lots. Applicants may bid for one Lot or multiple Lots containing various goods to be supplied to FHG and its subsidiary companies as described above as described in the ITT. A contract manager will be required to attend a bi-annually contract review meetings to discuss various topics including, alternative products, continuous savings and KPI’s. The contract also requires the supplier/s to able to provide alternative environmental products for consideration within its core range of products or non-core. Bids are invited via Xantive Tender Management portal which can be accessed at:
https://xantive.supplierselect.com/register/supplier/?buyer=Futures+Housing+Group

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=116402

II.1.6)Common procurement vocabulary (CPV)

30192700, 30199000, 30199600, 22800000, 30125100, 30125110, 30125120

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 250 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: General Small Stationery

1)Short description

Files, Pockets files, Dividers, note books, Pens, Pencil, desktop accessories, envelopes, binders, paper.
2)Common procurement vocabulary (CPV)

30192700, 30199000, 30199600, 22800000

3)Quantity or scope

As described in the ITT.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Non-General Stationery

1)Short description

Office equipment, janitorial supplies, notice boards, paper, Kitchen Catering supplies, Printing equipment, presentation equipment, computer accessories and media supplies.
2)Common procurement vocabulary (CPV)

30192700, 30199000, 30199600, 22800000

3)Quantity or scope

As described in the ITT.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Toners

1)Short description

Various Toners.
2)Common procurement vocabulary (CPV)

30125100, 30125110, 30125120

3)Quantity or scope

As described in the ITT.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Standard business terms by BACS transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal entity at contract award.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described and required in the Invitation to Tender and Electronic response questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described and required in the Invitation to Tender and Electronic response questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described and required in the Invitation to Tender and Electronic response questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Method statement. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

FH199
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

4.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 5.6.2014 – 12:00
Place:

FHG Offices.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

In order to obtain information for this tender log on to the ‘Xantive Tender Platform’ web site:
1) Click the link http://plan2do.supplierselect.com/rfp/

2) Click the link ‘I am a respondent’;
3) Click the link ‘Create a new organization account’;
4) Register an account;
5) Login with new details;
6) Click ‘Public Projects’ link at top right of screen;
7) Click ‘Create Invitation’ for the ‘FH199 The Provision of Stationery & ITC Consumables’ project;
8) Change Status to Accepted;
9) Complete questionnaire displayed and change status to ‘submitted’.
(MT Ref:116402)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.4.2014