Stationery Tender for UK Public Sector

Stationery Tender for UK Public Sector

Stationery. Small office equipment. Processed paper and paperboard. Photocopier paper and xerographic paper.

United Kingdom-Liverpool: Office supplies

2014/S 169-300237

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Minister of the Cabinet Office acting through Crown Commercial Service
9th Floor, The Capital, Old Hall Street
Contact point(s): e.procurement@hmrc.gsi.gov.uk
L3 9PP Liverpool
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://ccs.cabinetoffice.gov.uk

Address of the buyer profile: https://sourcing.hmrc.gov.uk/sso/jsp/login.jsp

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: Public Procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Office Supplies.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 000 and 200 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Office supplies. Occupational clothing, special workwear and accessories. Occupational clothing. Workwear accessories. Office and computing machinery, equipment and supplies except furniture and software packages. Office machinery, equipment and supplies except computers, printers and furniture. Various office equipment and supplies. Office equipment except furniture. Stationery. Small office equipment. Processed paper and paperboard. Photocopier paper and xerographic paper. Photocopier paper. Paper stationery and other items. Envelopes. Printed envelopes. Storage media. Computer accessories. First-aid boxes. Catering supplies. Cleaning products. Sewage-, refuse-, cleaning-, and environmental services. Toner cartridges. Toner for laser printers/fax machines. Toner for photocopiers. Ink cartridges. Toilet paper, handkerchiefs, hand towels and serviettes. Crown Commercial Service as the Contracting Authority is putting in place a Framework Agreement for use by UK public sector bodies identified at VI.3 ( and any future successors to these organisations), NHS bodies and Local Authorities.

II.1.6)Common procurement vocabulary (CPV)

30192000181000001811000018140000300000003010000030190000301910003019270030197000301976003019764230197643,30199000301992303019971030234000302372003314162339222000398300009000000030125100301251103012512030192113,33760000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contracting Authority is putting in place this multi supplier framework for the provision of various office supplies, which will include, but is not limited to, general office stationery and associated office supplies, office paper, janitorial cleaning products, small office machines, personal protection equipment and electronic office supplies.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Potential Providers will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by Crown Commercial Service proposed by Potential Providers if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006,as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an Invitation to Tender (“ITT”). This procurement will be managed electronically by HMRC on behalf of Crown Commercial Service using HMRC’s e-Sourcing Suite.To participate in this procurement, Potential Providers must first be registered on the HMRC e-Sourcing Suite. If you have not yet registered on HMRC the eSourcing Suite, this can be done by sending an email to e.procurement@hmrc.gsi.gov.uk. This email must be entitled ‘Register for CCS eSourcing run by HMRC’ and must contain the following details. A valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so, provide a contact email address, contact name, company name and contact telephone number. Once you have registered on the HMRC eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing e.procurement@hmrc.gsi.gov.uk.with details of the competition you are applying for. For example ‘RM3703 Office Supplies for the Wider Public Sector’. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. HMRC on behalf of Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the HMRC e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the HMRC e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the HMRC e-Sourcing Suite please contact HMRC’s Helpdesk email: e.procurement@hmrc.gsi.gov.uk. Responses must be published by the date in IV.3.4

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive2004/18/EC), on the basis of information provided in response to an ITT. The ITT can be accessed at:https://sourcing.hmrc.gov.uk/sso/jsp/login.jsp using the instructions detailed in III.2.1 The Authority uses a credit reference agency (currently Experian) as the first step in determining financial risk. The Authority will request an Experian financial risk score based on the information provided in response to the Background Questions. The report provided by Experian will be used to determine the level of financial risk you represent. If the score provided by Experian is 51 or more (where a standard UK score is available), or the risk level is ‘average’ or better (where a standard International score is available) then you will be allocated a ‘pass’ and the Tender will proceed to Stage 3 of the Award Stage evaluation process. The Contracting Authority may also take into account any of the following information: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006,as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to an ITT.This procurement is managed electronically by HMRC on behalf of Crown Commercial Service using HMRC’s eSourcing Suite. The ITT can be accessed at:https://sourcing.hmrc.gov.uk/sso/jsp/login.jsp using the instructions detailed in III.2.1 The Contracting Authority may have regard to any of the following means in its assessment: (a) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:

— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RM3703 Office Supplies for the Wider Public Sector

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 108-189685 of 4.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.9.2014 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Potential Providers should note that, in accordance with the UK Government’s policies on transparency, Crown Commercial Service intends to publish the Invitation to Tender (ITT) document and the text of any Framework Agreement awarded, subject to possible redactions at the discretion of Crown Commercial Service. The terms of the proposed Framework Agreement will also permit a public sector Contracting Authority, awarding a contract under this Framework Agreement, to publish the text of that contract, subject to possible redactions at the discretion of the Contracting Authority. Further information on transparency can be found at:http://ccs.cabinetoffice.gov.uk/about-government-procurement-service/transparency-and-accountability/transparency-procurement. The duration of the framework agreement in year(s): 2 years with the option to extend for two further periods of one year. The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates. If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Potential Providers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement. The duration referenced in Section II.1.4 is for the placing of orders. The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this framework agreement. Crown Commercial Service wishes to establish a Framework Agreement for use by UK public sector bodies (and any future successors to these organisations). A full list of eligible UK public sector bodies as available in a Corrigendum linked to this Contract Notice. The full suite of ITT documentation for this competition can be found at: https://ccs.cabinetoffice.gov.uk/i-am-buyer/procurement-pipeline/office-supplies-wider-public-sector. From 2.4.2014 the Government is introducing its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC: https://www.gov.uk/government/publications/government-security-classifications

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=109940932

GO Reference: GO-201492-PRO-5971577

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.9.2014