Stock Condition Survey 2015

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Stock Condition Survey 2015

2.2

Description of the goods or services required

Caledonia Housing Association is a registered social landlord with a rented stock count of approximately 3,412 located across Perth and Kinross, Fife, Dundee and Angus. There is a mix of housing types which includes sheltered, very sheltered, amenity and general needs housing.

The Association now has a requirement for a stock condition survey to be carried out across to assist in strategic planning and investment.

The stock condition survey will assess the current condition of stock to enable targeted investment, validate SHQS compliance and provide a fully costed 30 year maintenance plan. It is also a requirement for fuel poverty and energy efficiency information associated with EESSH to be gathered and collated.

All data generated is to be recorded and presented electronically for integration into the Associations QL Housing Management System.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=328353.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

Internal surveys of 10% of total rented stock (341 units)in year 1 and a 10% sample to be carried out in each of the remaining 3 years giving a 40% sample over the four year term.

External survey of 100% of all common and external areas of sample is to be surveyed in any given year.

Validation of SHQS compliance

Gathering of information related to EESSH compliance and fuel poverty

Provision of 30 year maintenance plan incorporating lifecycle costs of property components / elements for all association owned and managed stock.

Survey information to be provided in electronic format for integration into Associations QL system

3 Conditions for Participation

3.1

Minimum standards and qualification required

RICS (or equivalent) qualification

Proven experience of stock condition survey service for Registered Social Landlord

Previous experience of preparing life cycle costs and 30 year planned maintenance plans

Ability to collate information in electronic format for integration into the Associations QL system

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

CHA/STCON 15-19

4.3

Time Limits

b) Time-limit for receipt of completed tenders
03-07-2015  Time  12:00

c) Dispatch of invitations to tender 16-02-2015

c) Estimated award date 15-07-2015

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(SC Ref:328353)

5.2

Additional Documentation

5.3

Publication date of this notice

29-05-2015