Stoke-on-Trent City Council Landscape Framework 2016

Stoke-on-Trent City Council Landscape Framework 2016 – 2020

The purpose of the Landscape Framework is to establish a contract with up to 6 suitable contractors for each price category of landscape work.

United Kingdom-Stoke-on-Trent: Landscape gardening services

2016/S 142-256246

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Stoke-on-Trent City Council
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
United Kingdom
E-mail: debbie.cramphorn@stoke.gov.uk
NUTS code: UKG23Internet address(es):Main address: https://www.stoke.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Landscape Framework 2016-2020.

Reference number: PL2015/561*

II.1.2)Main CPV code

71421000

II.1.3)Type of contract

Works

II.1.4)Short description:

The purpose of the Landscape Framework is to establish a contract with up to 6 suitable contractors for each price category of landscape work for a period of 4 years. They will offer the best value service to the City Council and will be invited to bid for a variety of landscape improvement works that will be prepared by Stoke-on-Trent City Council.

II.1.5)Estimated total value

Value excluding VAT: 6 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Lot 1 — Lower value 0 GBP-150 000 GBP

Lot No: 1

II.2.2)Additional CPV code(s)

71421000

II.2.3)Place of performance

NUTS code: UKG23

Main site or place of performance:

Stoke-on-Trent.

II.2.4)Description of the procurement:

Works in either category may comprise any or all of the following:

— Site preparation including:

— Earth moving, shaping, excavation and filling, capping, importation and distribution of soil, importation and incorporation of soil ameliorants and ground cultivation;

— Weed treatment, weed burial, removal or protection of existing trees, transplantation of specified plants, clearance of undergrowth, grubbing up and removal of unwanted plants;

— Clearance of fly tipped debris, other extraneous material, existing unwanted surfacing, removal of unwanted boundary treatment, old furniture, redundant drainage works, other equipment and concrete foundations, etc;

— Setting out, preparation, supply and installation of flexible and/or hard surfacing including:

— Bitumen macadam, concrete paving, small unit paving, composite granites and stone, natural stone, cobbles, in situ concrete, timber surfacing, plastic wood, rubberised safety surfacing, resin-bound surfacing, use of gravels, sand, compacted hard-cores, sports pitch surfaces, reinforcing material, temporary surfaces, deterrent paving, bespoke paving and other surfacing;

— Supply, preparation, fixing and treatment of standard items and bespoke items, including ordering the manufacture of special items where requested, such as:

— Street furniture, signage, play equipment, sculptural features, timber buildings, boundary treatments, walls, steps, bollards, board-walks, edges, rails, metal, timber, concrete and plastic wood constructions, fencing, drainage equipment, channels, water supply, water features, electricity supply, lighting features and other installations;

—The preparation of ground for planting, the supply and planting of trees, shrubs and herbaceous plants and protection thereof including:

— Bulbs, corms, tubers, seed, herbaceous plants, shrubs and all sizes of nursery stock tree. Include supply and installation of staking, tying, watering, plant protection, pruning, mulching and other horticultural materials or methods to ensure successful, thriving soft-works projects;

—The preparation of the ground and the supply and installation of:

— Turf, grass seed or other herbaceous seed mixes, including artificial grass or other decorative organic carpet;

— Maintenance of all or any of the above as a part of defects and establishment phases. To include maintenance of all hard and soft-works operations;

— Landscape works may be required in any outdoor space, internal courtyard or area of public realm including schools, town centres, parks, public open space, derelict land, housing estates, sheltered housing areas, shopping areas, near to watercourses, highways, car parks, etc.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Criterion 1 / Weighting: 400

Cost criterion – Name: Criterion 1 / Weighting: 600

II.2.6)Estimated value

Value excluding VAT: 6 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

This 4 year framework will operate as 1+1+1+1 year basis. The option to take up each year will determined each year.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4

Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This is an open tender being conducted on the e-tendering portal Bravo Solutions.

To receive the documents please follow the instructions below:

This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.

The web address for Bravo Solution is: www.iewm.bravosolution.co.uk/sotandstaffordshireauthoritiesInternet Explorer.lnk

You will have to register and follow the instructions below:

Suppliers Instructions: How to Tender:

1. Register your company on the IEWM eTendering portal (this is only required once):

— Browse to the eSourcing Portal: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

— Click the ‘Click here to register’ link;

— Accept the terms and conditions and click ‘continue’;

— Enter your correct business and user details;

— Note the username you chose and click ‘Save’ when complete;

— You will shortly receive an email with your unique password (please keep this secure).

2. Responding to the Tender:

— Login to the portal with your username/password;

— Click the ‘Open Access ITTs’ link. (These are ITTs open to any registered supplier);

— Click on the relevant ITT to access the content;

— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;

— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only);

— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box;

— Click my response to see all other questions;

— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;

— Note the deadline for completion, then follow the on-screen instructions to complete the ITT;

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon-Fri (8:00-18:00) on email: help@bravosolution.co.uk

II.2)Description

II.2.1)Title:

Lot 2 — High value 150 000 GBP-500 000 GBP

Lot No: 2

II.2.2)Additional CPV code(s)

71421000

II.2.3)Place of performance

NUTS code: UKG23

Main site or place of performance:

Stoke-on-Trent.

II.2.4)Description of the procurement:

Works in either category may comprise any or all of the following:

— Site preparation including:

— Earth moving, shaping, excavation and filling, capping, importation and distribution of soil, importation and incorporation of soil ameliorants and ground cultivation;

— Weed treatment, weed burial, removal or protection of existing trees, transplantation of specified plants, clearance of undergrowth, grubbing up and removal of unwanted plants;

— Setting out, preparation, supply and installation of flexible and/or hard surfacing including:

— Supply, preparation, fixing and treatment of standard items and bespoke items, including ordering the manufacture of special items where requested, such as:

— The preparation of ground for planting, the supply and planting of trees, shrubs and herbaceous plants and protection thereof including:

— The preparation of the ground and the supply and installation of:

— Turf, grass seed or other herbaceous seed mixes, including artificial grass or other decorative organic carpet;

— Maintenance of all or any of the above as a part of defects and establishment phases. To include maintenance of all hard and soft-works operations.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Criterion 1 / Weighting: 400

Cost criterion – Name: Criterion 1 / Weighting: 600

II.2.6)Estimated value

Value excluding VAT: 6 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The framework will operate for 4 years on the basis of 1+1+1+1 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4

Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This is an open tender being conducted on the e-tendering portal Bravo Solutions.

To receive the documents please follow the instructions below:

This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.

The web address for Bravo Solution is: www.iewm.bravosolution.co.uk/sotandstaffordshireauthoritiesInternet Explorer.lnk

You will have to register and follow the instructions below:

Suppliers Instructions: How to Tender:

1. Register your company on the IEWM eTendering portal (this is only required once):

— Browse to the eSourcing Portal: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

— Click the ‘Click here to register’ link;

— Accept the terms and conditions and click ‘continue’;

— Enter your correct business and user details;

— Note the username you chose and click ‘Save’ when complete;

— You will shortly receive an email with your unique password (please keep this secure).

2. Responding to the Tender:

— Login to the portal with your username/password;

— Click the ‘Open Access ITTs’ link. (These are ITTs open to any registered supplier);

— Click on the relevant ITT to access the content;

— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;

— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only);

— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box;

— Click my response to see all other questions;

— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;

— Note the deadline for completion, then follow the on-screen instructions to complete the ITT;

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon-Fri (8:00-18:00) on email: help@bravosolution.co.uk

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As described in the tender documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Innovation partnership

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/08/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=207736483

GO Reference: GO-2016722-PRO-8518052.

VI.4)Procedures for review

VI.4.1)Review body

Stoke-on-Trent City Council
Corporate Procurement, City Director’s Office, Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
United Kingdom
Telephone: +44 1782232841Internet address:www.stoke.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Stoke-on-Trent City Council
Corporate Procurement, City Director’s Office, Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
United Kingdom
Telephone: +44 1782232841

VI.5)Date of dispatch of this notice:

22/07/2016

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