Stoke-on-Trent City Council Landscape Framework 2016 – 2020

Stoke-on-Trent City Council
Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
United Kingdom
E-mail: debbie.cramphorn@stoke.gov.uk
NUTS code: UKG23Internet address(es):Main address: https://www.stoke.gov.uk

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

Tenders or requests to participate must be submitted to the abovementioned address

Regional or local authority

General public services

Landscape Framework 2016-2020.

Reference number: PL2015/561*

Works

The purpose of the Landscape Framework is to establish a contract with up to 6 suitable contractors for each price category of landscape work for a period of 4 years. They will offer the best value service to the City Council and will be invited to bid for a variety of landscape improvement works that will be prepared by Stoke-on-Trent City Council.

Value excluding VAT: 6 000 000.00 GBP

This contract is divided into lots: yes

Tenders may be submitted for all lots

Lot 1 — Lower value 0 GBP-150 000 GBP

Lot No: 1

NUTS code: UKG23

Main site or place of performance:

Stoke-on-Trent.

Works in either category may comprise any or all of the following:

— Site preparation including:

— Earth moving, shaping, excavation and filling, capping, importation and distribution of soil, importation and incorporation of soil ameliorants and ground cultivation;

— Weed treatment, weed burial, removal or protection of existing trees, transplantation of specified plants, clearance of undergrowth, grubbing up and removal of unwanted plants;

— Clearance of fly tipped debris, other extraneous material, existing unwanted surfacing, removal of unwanted boundary treatment, old furniture, redundant drainage works, other equipment and concrete foundations, etc;

— Setting out, preparation, supply and installation of flexible and/or hard surfacing including:

— Bitumen macadam, concrete paving, small unit paving, composite granites and stone, natural stone, cobbles, in situ concrete, timber surfacing, plastic wood, rubberised safety surfacing, resin-bound surfacing, use of gravels, sand, compacted hard-cores, sports pitch surfaces, reinforcing material, temporary surfaces, deterrent paving, bespoke paving and other surfacing;

— Supply, preparation, fixing and treatment of standard items and bespoke items, including ordering the manufacture of special items where requested, such as:

— Street furniture, signage, play equipment, sculptural features, timber buildings, boundary treatments, walls, steps, bollards, board-walks, edges, rails, metal, timber, concrete and plastic wood constructions, fencing, drainage equipment, channels, water supply, water features, electricity supply, lighting features and other installations;

—The preparation of ground for planting, the supply and planting of trees, shrubs and herbaceous plants and protection thereof including:

— Bulbs, corms, tubers, seed, herbaceous plants, shrubs and all sizes of nursery stock tree. Include supply and installation of staking, tying, watering, plant protection, pruning, mulching and other horticultural materials or methods to ensure successful, thriving soft-works projects;

—The preparation of the ground and the supply and installation of:

— Turf, grass seed or other herbaceous seed mixes, including artificial grass or other decorative organic carpet;

— Maintenance of all or any of the above as a part of defects and establishment phases. To include maintenance of all hard and soft-works operations;

— Landscape works may be required in any outdoor space, internal courtyard or area of public realm including schools, town centres, parks, public open space, derelict land, housing estates, sheltered housing areas, shopping areas, near to watercourses, highways, car parks, etc.

Criteria below

Quality criterion – Name: Criterion 1 / Weighting: 400

Cost criterion – Name: Criterion 1 / Weighting: 600

Value excluding VAT: 6 000 000.00 GBP

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

This 4 year framework will operate as 1+1+1+1 year basis. The option to take up each year will determined each year.

Envisaged minimum number: 4

Maximum number: 6

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

This is an open tender being conducted on the e-tendering portal Bravo Solutions.

To receive the documents please follow the instructions below:

This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.

The web address for Bravo Solution is: www.iewm.bravosolution.co.uk/sotandstaffordshireauthoritiesInternet Explorer.lnk

You will have to register and follow the instructions below:

Suppliers Instructions: How to Tender:

1. Register your company on the IEWM eTendering portal (this is only required once):

— Browse to the eSourcing Portal: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

— Click the ‘Click here to register’ link;

— Accept the terms and conditions and click ‘continue’;

— Enter your correct business and user details;

— Note the username you chose and click ‘Save’ when complete;

— You will shortly receive an email with your unique password (please keep this secure).

2. Responding to the Tender:

— Login to the portal with your username/password;

— Click the ‘Open Access ITTs’ link. (These are ITTs open to any registered supplier);

— Click on the relevant ITT to access the content;

— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;

— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only);

— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box;

— Click my response to see all other questions;

— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;

— Note the deadline for completion, then follow the on-screen instructions to complete the ITT;

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon-Fri (8:00-18:00) on email: help@bravosolution.co.uk

Lot 2 — High value 150 000 GBP-500 000 GBP

Lot No: 2

NUTS code: UKG23

Main site or place of performance:

Stoke-on-Trent.

Works in either category may comprise any or all of the following:

— Site preparation including:

— Earth moving, shaping, excavation and filling, capping, importation and distribution of soil, importation and incorporation of soil ameliorants and ground cultivation;

— Weed treatment, weed burial, removal or protection of existing trees, transplantation of specified plants, clearance of undergrowth, grubbing up and removal of unwanted plants;

— Clearance of fly tipped debris, other extraneous material, existing unwanted surfacing, removal of unwanted boundary treatment, old furniture, redundant drainage works, other equipment and concrete foundations, etc;

— Setting out, preparation, supply and installation of flexible and/or hard surfacing including:

— Bitumen macadam, concrete paving, small unit paving, composite granites and stone, natural stone, cobbles, in situ concrete, timber surfacing, plastic wood, rubberised safety surfacing, resin-bound surfacing, use of gravels, sand, compacted hard-cores, sports pitch surfaces, reinforcing material, temporary surfaces, deterrent paving, bespoke paving and other surfacing;

— Supply, preparation, fixing and treatment of standard items and bespoke items, including ordering the manufacture of special items where requested, such as:

— Street furniture, signage, play equipment, sculptural features, timber buildings, boundary treatments, walls, steps, bollards, board-walks, edges, rails, metal, timber, concrete and plastic wood constructions, fencing, drainage equipment, channels, water supply, water features, electricity supply, lighting features and other installations;

— The preparation of ground for planting, the supply and planting of trees, shrubs and herbaceous plants and protection thereof including:

— Bulbs, corms, tubers, seed, herbaceous plants, shrubs and all sizes of nursery stock tree. Include supply and installation of staking, tying, watering, plant protection, pruning, mulching and other horticultural materials or methods to ensure successful, thriving soft-works projects;

— The preparation of the ground and the supply and installation of:

— Turf, grass seed or other herbaceous seed mixes, including artificial grass or other decorative organic carpet;

— Maintenance of all or any of the above as a part of defects and establishment phases. To include maintenance of all hard and soft-works operations.

— Landscape works may be required in any outdoor space, internal courtyard or area of public realm including schools, town centres, parks, public open space, derelict land, housing estates, sheltered housing areas, shopping areas, near to watercourses, highways, car parks, etc.

Criteria below

Quality criterion – Name: Criterion 1 / Weighting: 400

Cost criterion – Name: Criterion 1 / Weighting: 600

Value excluding VAT: 6 000 000.00 GBP

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The framework will operate for 4 years on the basis of 1+1+1+1 years.

Envisaged minimum number: 4

Maximum number: 6

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

This is an open tender being conducted on the e-tendering portal Bravo Solutions.

To receive the documents please follow the instructions below:

This is not an expression of interest but an open tender, please note the closing date for return of completed tenders.

The web address for Bravo Solution is: www.iewm.bravosolution.co.uk/sotandstaffordshireauthoritiesInternet Explorer.lnk

You will have to register and follow the instructions below:

Suppliers Instructions: How to Tender:

1. Register your company on the IEWM eTendering portal (this is only required once):

— Browse to the eSourcing Portal: www.iewm.bravosolution.co.uk/sotandstaffordshireauthorities

— Click the ‘Click here to register’ link;

— Accept the terms and conditions and click ‘continue’;

— Enter your correct business and user details;

— Note the username you chose and click ‘Save’ when complete;

— You will shortly receive an email with your unique password (please keep this secure).

2. Responding to the Tender:

— Login to the portal with your username/password;

— Click the ‘Open Access ITTs’ link. (These are ITTs open to any registered supplier);

— Click on the relevant ITT to access the content;

— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page;

— This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only);

— Click on the ITT code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box;

— Click my response to see all other questions;

— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting);

— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;

— Note the deadline for completion, then follow the on-screen instructions to complete the ITT;

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help, or the BravoSolution help desk is available Mon-Fri (8:00-18:00) on email: help@bravosolution.co.uk

List and brief description of conditions:

As described in the tender documents.

Selection criteria as stated in the procurement documents

Selection criteria as stated in the procurement documents

Innovation partnership

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

The procurement is covered by the Government Procurement Agreement: no

Date: 30/08/2016

Local time: 12:00

English

Duration in months: 6 (from the date stated for receipt of tender)

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

4 years.

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=207736483

GO Reference: GO-2016722-PRO-8518052.

Stoke-on-Trent City Council
Corporate Procurement, City Director’s Office, Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
United Kingdom
Telephone: +44 1782232841Internet address:www.stoke.gov.uk

Stoke-on-Trent City Council
Corporate Procurement, City Director’s Office, Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
United Kingdom
Telephone: +44 1782232841Internet address:www.stoke.gov.uk

Stoke-on-Trent City Council
Corporate Procurement, City Director’s Office, Civic Centre, Glebe Street
Stoke-on-Trent
ST4 1HH
United Kingdom
Telephone: +44 1782232841

22/07/2016