Storage and Provision of Naval Surface Target Systems Capabilities

Storage and Provision of Naval Surface Target Systems Capabilities

The fleet (including all sub-systems and equipment) needs to be stored, managed, maintained, operated and repaired. All aspects of this requirement refer to both the existing fleet and any potential future systems.

UK-Portsmouth: Design and execution of research and development

2013/S 022-034160

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defence Science and Technology Laboratory (DSTL), DSTL
Grenville Building, East Court, C116, iSAT D, Portsdown Hill Road, Fareham
For the attention of: R. Jackson
PO17 6AD Portsmouth
Telephone: +44 2392532218

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See Section VI.3 Additonal Information, sub-section 2.
Bristol and London

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Storage and Provision of Naval Surface Target Systems Capabilities.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 8: Research and development services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 80 000 and 1 600 000 GBP
Frequency and value of the contracts to be awarded: Not known.

II.1.5)Short description of the contract or purchase(s)

Design and execution of research and development. Military Research & Technology. Vessel storage services. Marine equipment. Repair, maintenance and associated services related to marine and other equipment. The MOD Research Programme (RP) has an ongoing requirement to trial a range of sensor and weapon systems against representative surface vessels. The RP includes short-order tasks and the Supplier will need to be flexible to accommodate short order meetings and trials.
There is also a desire to understand the characteristics (e.g. sea-keeping, handling) of such craft. Depending on the trial requirements, vessels may be operated manually or in an unmanned (remote) mode.
The fleet (including all sub-systems and equipment) needs to be stored, managed, maintained, operated and repaired. All aspects of this requirement refer to both the existing fleet and any potential future systems.
II.1.6)Common procurement vocabulary (CPV)

73300000, 73410000, 63726300, 34930000, 50240000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The existing fleet consists of small surface target systems of approximately 4 x 5m systems; 3 x 6m systems; 4 x 5m hulls, plus 2 x 11m systems. This fleet (including all sub-systems and equipment) needs to be stored, managed, maintained, operated and repaired. As systems become damaged beyond economic repair, there may be a requirement to:
a. Dispose of individual systems.
b. Procure new systems off-the-shelf.
c. Design and manufacture new/different systems.
d. Manufacture additional systems to extant designs.
There may, on a task by task basis, be a requirement to provide support to trials
Involvement in trial planning activities.
a. Transportation of the target systems to and from trial locations.
b. Operation of target systems for the duration of the trial.
c. Maintenance and repair as required during the trial.
d. Delivery of a trial activity report.
All aspects of this requirement refer to both the existing fleet and any potential future systems.
Estimated value excluding VAT:
Range: between 80 000 and 1 600 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Two options, each of one year duration, scope of work as for the main contract.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Bank guarantee or parent company guarantee or other guarantees of performance if the annual contract value is greater than 25% of the Potential Provider’s turnover.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Conditions relating to financing and payment will be specified in the contractual documentation forming part of the Invitation To Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a contract is awarded to a grouping of economic operators, the contracting authority may require the grouping to form a legal entity (with appropriate financial guarantee from its parent companies) before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The specific conditions will be set out in the Invitation to Tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
From the information provided by the Potential Provider, the following financial ratios will be calculated:
– Profit Margin (%)
– ROCE (%)
– Liquidity
– Current Ratio
– Gearing (%)
– Creditors (Days)
– Debtors (Days)
In addition to the above a credit report will be obtained on Potential Providers and this, along with the above ratios, will be used to rate Potential Providers financial stability as low, medium or high risk to the Authority with regard to the contract requirement and value, criticality and the nature of the markets.
To achieve a pass score, a rating of low or medium risk must be achieved along with a favourable credit report commensurate to the contract value.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
This information is available in the Pre-Qualification Questionnaire that will be sent to Potential Providers who submit a valid Expression of Interest (EOI) prior to the closing date of 11am on 7 March 2013.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: The evaluation will take place in two stages as follows:
Stage 1 (Pass/Fail) – A number of PASS / FAIL questions each of which must be passed by the Potential Provider in order to progress to the second stage evaluation (except where the Authority has discretion not to fail the Potential Provider.)
Stage 2 (Scored Evaluation) – An assessment through a scoring methodology, by Subject Matter Experts (SMEs), of the responses and supporting evidence provided by a Potential Provider to each question with a range of criteria. The Authority may require Potential Providers to demonstrate a minimum capability in certain areas. Stage 2 includes the financial assessment as detailed under III.2.2 of this notice. Stage 2 will only be evaluated if the Potential Provider is successful in the Stage 1 evaluation i.e. they record passes in all of the questions in Stage 1.
The Pre-Qualification Questionnaire gives the full detail regarding the criteria including the scoring & weighting that will be applied to Potential Providers responses.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.3.2013 – 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.3.2013 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. Expressions of Interest (EOI) and requests for the Pre-Qualification Questionnaire (PQQ) must be submitted in writing (e-mail or letter) to the point of contact detailed in Section I.1 of this notice.
2. The contracting authority is contracting on behalf of the following other contracting authorities:
a. all consituent parts of the Ministry of Defence and its agencies,
b. other UK Government Departments: Department of Transport, Home Office, Foreign Office, CPNI and Civil Nuclear Constabulary.
3. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and GO Reference: GO-2013128-DCB-4546893

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Science & Technology Laboratory (DSTL), DSTL
As per Section I.1 in this notice

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Science & Technology Laboratory (DSTL), DSTL
As per Section I.1 in this notice

VI.5)Date of dispatch of this notice:28.1.2013