Storage of Records in Northern Ireland

Storage of Records in Northern Ireland

Secure Facilities for the Storage of Records and related Associated Services.

United Kingdom-Armagh: Storage and retrieval services

2015/S 204-370933

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement and Logistics Service
Pinewood Villa, Longstone Hospital, Loughgall Road
Contact point(s): UKN
BT61 7PR Armagh

Internet address(es):

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Western Health and Social Care Trust
Altnagelvin Area Hospital, Glenshane Road
BT47 6SB Londonderry

NI Ambulance Service Trust
Knockbracken Healthcare Park, Saintfield Road
BT8 8SG Belfast

South Eastern Health and Social Care Trust
Ulster Hospital, Upper Newtownards Rd
BT16 1RH Belfast

Northern Health and Social Care Trust
Bretten Hall, Bush Road
BT41 2RL Antrim

Belfast Health and Social Care Trust
A Floor, Belfast City Hospital, Lisburn Road
BT9 7AB Belfast

Southern Health and Social Care Trust
Craigavon Area Hospital, 68 Lurgan Road
BT63 5QQ Portadown

NI Regulation and Quality Improvement Authority
9th Floor Riverside Tower, 5 Lanyon Place
BT1 3BT Belfast

NI Guardian Ad Litem Agency
Centre House, 79 Chichester Street
BT1 4JE Belfast

NI Social Care Council
Millennium House, 19-25 Great Victoria St
BT2 7AQ Belfast

NI Fire and Rescue Services
1 Seymour Street
BT27 4SX Lisburn

NI Public Health Agency
Linenhall Street Unit, 12-22 Linenhall Street
BT2 8BS Belfast

NI Patient Client Council
1st Floor, Ormeau Baths 18 Ormeau Avenue
BT2 8HS Belfast

Business Services Organisation
12–22 Linenhall Street
BT2 8BS Belfast

NI Practice and Education Council for Nursing and Midwifery
Centre House, 79 Chichester St
BT1 4JE Belfast

NI Blood Transfusion Service
Lisburn Road
BT9 7TS Belfast

NI Medical and Dental Training Agency
Beechill House, 42 Beechill Rd
BT8 7RL Belfast

Regional Health and Social Care Board
12-22 Linenhall Street
BT2 8BS Belfast

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Secure Facilities for the Storage of Records and related Associated Services (110583).

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The HSC Business Services Organisation (BSO) Procurement and Logistics Service (PaLS) invites you to respond to this CfT. If you wish to communicated with the buyer please do so by using the secure clarifications tab within the CfT.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The range value of this tender is 6 500 000 GBP to 8 500 000 GBP (excluding VAT) for the 5 year contract period. The estimated range of the potential 5 x 12 months extension is 6 500 000 GBP to 8 500 000 GBP (excluding VAT).
Estimated value excluding VAT: 8 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 54-094574 of 18.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 17.11.2015

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Electronic ordering may be used and / or Electronic invoicing will be used and / or Electronic payment will be used.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: