Storage Server Tender

Storage Server Tender

Provision of a storage server for the School of Arts and Humanities and the School of Humanities and Social Sciences.

UK-Cambridge: computer servers

2012/S 218-359162

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, Greenwich House, 1st floor South, Madingley Rise, Madingley Road
Contact point(s): Procurement Services
CB3 0TX Cambridge
UNITED KINGDOM
Telephone: +44 1223332233
E-mail: purchasing.intend@admin.cam.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher Education/Research
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of a storage server for the School of Arts and Humanities and the School of Humanities and Social Sciences.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Schools of Arts & Humanities and Humanities & Social Sciences are two of six schools within the University of Cambridge and comprise more than 20 departments between them. Many departments within the schools are currently using ad hoc methods for backup and off-site data storage. While most of these methods cover the basic requirements for disaster recovery, they are often not very efficient or reliable. The Schools propose to purchase a large storage array–and a similar or identical system to be used for off-site replication–that can be shared between them, allowing departments with less robust backup and storage environments access to an enterprise level system.
The system should consist of 400TB of usable disk space in a single, large volume accessed via the Common Internet File System (CIFS). The departments use a wide variety of operating systems, so the main storage device should allow Windows, Apple and Linux OSes to connect. This primary storage array will be hosted in the University Computing Service and they will provide overall administration and operational support and be the point of contact for the end supplier. This will be replicated to an off-site array, also within the scope of this tender, via a 1 gigabit link.
II.1.6)Common procurement vocabulary (CPV)

48822000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Suppliers are invited to tender for the provision of a large storage array. The system should consist of 400TB of usable disk space in a single, large volume accessed via the Common Internet File System (CIFS). The departments use a wide variety of operating systems, so the main storage device should allow Windows, Apple and Linux OSes to connect. This primary storage array will be hosted in the University Computing Service and they will provide overall administration and operational support and be the point of contact for the end supplier. This will be replicated to an off-site array, also within the scope of this tender, via a 1 gigabit link. Management of individual file spaces will be devolved to local, departmental, Computer Officers, with their first line of support coming from the University Computing Service.
Further details of the system is as described in the tender documents.
II.2.2)Information about options

Options: yes
Description of these options: As specified in the tender document.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As set out in tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in tender documents.
Minimum level(s) of standards possibly required: As set out in tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in tender documents.
Minimum level(s) of standards possibly required:
As set out in tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UCAM 048/12/JP
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.1.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 7.1.2013 – 12:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2006 (Directive 2004/18) and is not subject to the procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
The tender process is being conducted electronically via In-tend.
Suppliers are required to register on this website:
https://in-tendhost.co.uk/universityofcambridge in order to receive documentation. After registering the tender documenation can then be downloaded.

All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed by the University. Tenders shall not be sent and will not be accepted by fax or e-mail.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.11.2012