Strategic Flood Risk Assessment Tender – South Hamsphire

Strategic Flood Risk Assessment Tender – South Hamsphire

Portsmouth City Council on behalf of the Partnership for South Hampshire is inviting tenders for the delivery a Strategic Flood Risk Assessment, the scope of which will cover the majority of the PfSH region.

United Kingdom-Portsmouth: Urban planning services

2020/S 242-600273

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Portsmouth City Council
National registration number: UKJ31
Postal address: Procurement Service, Floor 5 Core 3/4, Civic Office, Guildhall Square
Town: Portsmouth
NUTS code: UKJ31 Portsmouth
Postal code: PO1 2AL
Country: United Kingdom
E-mail: procurement@portsmouthcc.gov.uk
Telephone: +44 2392688235
Internet address(es):
Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx
Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Strategic Flood Risk Assessment — Partnership for South Hamsphire (PfSH)

 

II.1.2)Main CPV code

71410000 Urban planning services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Portsmouth City Council (the ‘Council’) on behalf of the Partnership for South Hampshire (PfSH) is inviting tenders for the delivery a Strategic Flood Risk Assessment (SFRA), the scope of which will cover the majority of the PfSH region along with the whole local planning authority areas for Test Valley Borough Council and Winchester District Council.

The target date for award of contract is 15 February 2021 and it is anticipated that the SFRA will take approximately 1 year to complete. The value of the contract is estimated at between GBP 100 000 — GBP 150 000, however further associated commissions may be let via the contract up to a total cumulative value of GBP 300 000 up to a period of 3 years from commencement of the contract.

Application is via submission of tender by Friday 15 January 2021 14.00 via the Council’s e-sourcing solution InTend which is accessible via the following link: https://in-tendhost.co.uk/portsmouthcc/aspx/home

 

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

90713000 Environmental issues consultancy services
90720000 Environmental protection
71313440 Environmental Impact Assessment (EIA) services for construction
71313450 Environmental monitoring for construction
71313430 Environmental indicators analysis for construction
71313400 Environmental impact assessment for construction
90700000 Environmental services
90711000 Environmental impact assessment other than for construction
90711300 Environmental indicators analysis other than for construction
90711400 Environmental Impact Assessment (EIA) services other than for construction
90711500 Environmental monitoring other than for construction
90712000 Environmental planning
90712100 Urban environmental development planning
90712500 Environmental institution building or planning

II.2.3)Place of performance

NUTS code: UKJ35 South Hampshire
NUTS code: UKJ31 Portsmouth
NUTS code: UKJ32 Southampton
NUTS code: UKJ34 Isle of Wight
NUTS code: UKJ36 Central Hampshire
Main site or place of performance:

The scope of the SFRA will cover the majority of the PfSH region along with local planning authority areas for Test Valley Borough Council and Winchester District Council.

 

II.2.4)Description of the procurement:

 

Portsmouth City Council (the ‘Council’) on behalf of the Partnership for South Hampshire (PfSH) — a partnership of local authorities from across the South Hampshire region — is inviting tenders for the delivery a Strategic Flood Risk Assessment (SFRA), the scope of which will cover the majority of the PfSH region along with the whole local planning authority areas for Test Valley Borough Council and Winchester District Council. The Council is acting as sourcing agent and contracting body on behalf of PfSH.

The current SFRA for the area was completed in 2007 with subsequent interim updates and reviews in 2012 and 2016 and as a result, the document and mapping is now out of date and needs updating.

The target date for award of contract is 15 February 2021 and it is anticipated that the SFRA will take approximately 1 year to complete. The value of the contract is estimated at between GBP 100 000 — GBP 150 000, however further associated commissions, such as subsequent support at local plan examinations, may be let via the contract up to a total cumulative value of GBP 300 000 up to a period of 3 years from commencement of the contract.

A summary of the appointment scope is included within VI.3) of this Notice.

Application is via submission of tender by Friday 15 January 2021 14.00 via the Council’s e-sourcing solution InTend which is accessible via the following link: https://in-tendhost.co.uk/portsmouthcc/aspx/home.

The Council will award the contract in accordance with the Open Procedure as defined within the Public Contracts Regulations (2015) and to the following summary programme:

Clarification deadline — 23.59 on 6 January 2021

Tender return deadline — 14.00 on 15 January 2021

Interview (if required) — 27 January 2021

Preferred bidder notification — 29 January 2021

Contract executed — 12 February 2021

Contract commencement — 15 February 2021

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Further associated commissions, such as subsequent support at local plan examinations, may be let via the contract up to a total cumulative value of GBP 300 000 up to a period of 3 years from commencement of the contract.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/01/2021
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.7)Conditions for opening of tenders

Date: 15/01/2021
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

 

Scope of appointment summary

Following an inception meeting, the project work is envisioned to include the following:

The services required will be an SFRA conducted to a level of detail that satisfies the requirements of a level one SFRA, as defined in the online planning practice guidance, and any reasonable requirements of the Environment Agency.

For the purposes of this project, the geographic scope of the SFRA is the entirety of the PfSH region, with the exception of the East Hampshire District Council administrative area, as the Council is not taking part in this this commission .The SFRA will also need to encompass the whole of the Test Valley Borough and Winchester City Council authority areas, not just the areas that fall within the PfSH boundary.

Part 1: Evidence Review

The SFRA report will need to include a desk top review of the current evidence including:

• relevant legislation, policy and guidance;

• existing shoreline management plans, coastal management strategies, and SFRAs covering the region (note that New Forest District Council have more recently completed an SFRA for their area and this may still be of relevance);

• information relating to potential flooding from all relevant sources (e.g. tidal, fluvial, groundwater, surface water, sewer, reservoir);

• information relating to flood defences and other infrastructure (e.g. coastal, fluvial, sewerage and anything else of relevance), including FCERM schemes in construction;

• any other evidence deemed necessary to allow for undertaking the SFRA, as part of a proposed methodology.

It will be necessary to engage with the relevant stakeholders in the region to ensure all relevant evidence is captured. This includes the lead local flood authorities, Environment Agency, water companies (and sewerage undertakers), and the Eastern Solent Coastal Partnership.

Part 2: SFRA Modelling and LA Area Guidance

In light of the information collated in part one, the SFRA will then need to be undertaken, guided by the requirements as set out in national policy (the National Planning Policy Framework and online Planning Practice Guidance), as well as any relevant advice from DEFRA and the Environment Agency.

The SFRA will need to assess risks associated with all forms of flood risk, both for now and in the future (at least 100 years, taking account of appropriate climate change allowances), including tidal, fluvial, surface water, groundwater, sewer and reservoir flooding. Additional hydraulic modelling will be required as part of the preparation of the SFRA. Where hydraulic modelling is necessary, it would need to be carried out in accordance with the Environment Agency’s guidelines and with input from the relevant Environment Agency officers.

Key outputs

1) Flood Risk mapping;

2) Overarching SFRA report;

3) Local authority area guidance.

Further strategic advice

Separate to this commission, there may be the need for future strategic advice related to this work. This may include attendance at the Examination of PfSH Local Authority Plans as expert witness as necessary. Responses received in consultation or subsequent changes in circumstances such as government announcements may mean that the technical work and advice requires explanation, review or amendment.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000
Internet address: https://www.justice.gov.uk/

VI.5)Date of dispatch of this notice:

08/12/2020