Strategic Partner Project Consultancy Services for Hampshire CC

Strategic Partner Project Consultancy Services for Hampshire CC

Supplier Market Testing. HCC wishes to gauge interest and opinion regarding the viability of the proposed procurement, solution and operational delivery model for the Strategic Partner Project and to canvass views from the consultancy supply market on the appropriateness of the proposals for delivery of the project and secondly to assess market capacity to perform for the project.

UK-Winchester: architectural, construction, engineering and inspection services

2012/S 211-347681

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Three Minsters House, High Street
For the attention of: Procurement Support
SO23 8UL Winchester
UNITED KINGDOM
Telephone: +44 1962832452
E-mail: procurement.support@hants.gov.uk
Fax: +44 1962841326

Internet address(es):

General address of the contracting authority: http://www.hants.gov.uk

Address of the buyer profile: http://in-tendhost.co.uk/hampshire/

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Strategic Partner Project – Consultancy Services.
II.2)Type of contract and place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Geographical area of Hampshire; plus potentially the inclusion of the geographical areas surrounding Hampshire.
NUTS code UKJ

II.3)Information on framework agreement

The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:

The Strategic Partner Project (‘SPP’) will be used to deliver additional Consultant resources to support Hampshire County Council’s (‘HCC’) Property Services and Economy, Transport and Environment (‘ETE’) Department’s in response to the potential increase in workload driven by a significant collaboration over the next 5-7 years. The proportion of the additional resources expected to be provided by SPP and hence Consultant supply market is estimated at c.70-150 Full time equivalent (FTE).
Existing Supply Chains will be rationalised to x 3 suppliers as it is the express intention to operate with x1 Strategic Partner lead supplier per Lot; and only x1 Lot award per Supply Partner. Consorita Bids are invited.
HCC will act as sole Contracting Authority. The contract model determined will allow for the inclusion of other Named Authorities, but will not operate as a Framework Agreement, meaning it is envisaged that there will be no direct access to the Strategic Partners by Named Public Sector Partners.
An overall contract term of 7-years has been set, comprising of an initial contract term plus several incremental extensions. The start of the OJEU procurement process is planned for the end April / early May 2013 and it is anticipated that service delivery will commence in summer 2014.
The Contracts will cover the full range of consultancy services, split at a high level in to three (3) distinct Lots; namely:
— Design,
— Cost & Project Management,
— Development & Estates Management.
The ‘Core’ scope of requirements within each of these x 3 Lots will be:
Design: Multi-Disciplinary design & engineering services / Architecture / Building Services / Building Surveying / CDM-C / Civil engineering / Structural Engineering / Mechanical & Electrical Design / Interior Design & Space Planning, Landscape Architecture.
Cost & Project MGT: Project, Programme and Framework Mgt / Quantity Surveying / Cost Mgt / Budgeting / Estimating.
Development & Estates: Urban Design / Town & Master Planning / Site investigation / Landscape Architecture & Ecology, Transport Planning / Strategic Land / Valuations / Land Surveying / Transport and Highways / Water, Geotechnical and Remediation / Environmental & Sustainability / Infrastructure & Utilities / Estate Management Consultancy Services.
Specialist, non-Core, services might include: acoustics, bat surveys, heritage, Energy, BREEAM, Soft Landings, Archaeology.
Estimated cost excluding VAT:
Range: between 35 000 000,00 and 75 000 000,00 GBP
Lots

This contract is divided into lots: yes

II.5)Common procurement vocabulary (CPV)

71000000, 90700000, 71200000, 71300000, 71400000, 71500000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

This work could be on behalf of Hampshire County Council and other public bodies as defined in the Contract Notice.

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Design

1)Short description:

Multi-Disciplinary design & engineering services / Architecture / Building Services / CDM-C / Civil engineering / Structural Engineering / Building Surveys / Mechanical & Electrical Design / Interior Design & Space Planning, Landscape Architecture.
2)Common procurement vocabulary (CPV)

71000000, 90700000

3)Quantity or scope:

Multi-Disciplinary design & engineering services / Architecture / Building Services / Building Surveying / CDM-C / Civil engineering / Structural Engineering / Mechanical & Electrical Design / Interior Design & Space Planning, Landscape Architecture.
Estimated cost excluding VAT:
Range: between 20 000 000,00 and 42 750 000,00 GBP
4)Indication about different date for start of award procedures and/or duration of contract

Scheduled date for start of award procedures: 1.5.2013
Duration in months: 84( from the award of the contract)
5)Additional information about lots:

One lead supplier only will be appointed per Lot. Consortia Bids invited.
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: Cost & Project Management

1)Short description:

Project Mgt / Framework Mgt / Quantity Surveying / Cost Mgt / Programme Mgt / Budgeting / Estimating.
2)Common procurement vocabulary (CPV)

71000000, 90700000

3)Quantity or scope:

Project Mgt / Framework Mgt / Quantity Surveying / Cost Mgt / Programme Mgt / Budgeting / Estimating.
Estimated cost excluding VAT:
Range: between 5 000 000,00 and 10 500 000,00 GBP
4)Indication about different date for start of award procedures and/or duration of contract

Scheduled date for start of award procedures: 1.5.2013
Duration in months: 84( from the award of the contract)
5)Additional information about lots:

One lead supplier only will be appointed per Lot. Consortia Bids invited.
Title attributed to the contract by the contracting authority: Lot No: 3 Lot title: Development & Estates

1)Short description:

Urban Design / Town & Master Planning / Site analysis / Landscape Architecture & Ecology, Transport Planning / Strategic Land / Valuations / Land Surveying / Transport and Highways / Water, Geotechnical and Remediation / Environmental & Sustainability / Infrastructure & Utilities / Estate Management Consultancy Services.
2)Common procurement vocabulary (CPV)

71000000, 90700000

3)Quantity or scope:

Urban Design / Town & Master Planning / Site analysis / Landscape Architecture & Ecology, Transport Planning / Strategic Land / Valuations / Land Surveying / Transport and Highways / Water, Geotechnical and Remediation / Environmental & Sustainability / Infrastructure & Utilities / Estate Management Consultancy Services.
Estimated cost excluding VAT:
Range: between 10 000 000,00 and 21 750 000,00 GBP
4)Indication about different date for start of award procedures and/or duration of contract

Scheduled date for start of award procedures: 1.5.2013
Duration in months: 84( from the award of the contract)
5)Additional information about lots:

One lead supplier only will be appointed per Lot. Consortia Bids invited.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

Supplier Market Testing:
HCC wishes to gauge interest and opinion regarding the viability of the proposed procurement, solution and operational delivery model for the Strategic Partner Project and to canvass views from the consultancy supply market on the appropriateness of the proposals for delivery of the project and secondly to assess market capacity to perform for the project. We intend to carry this out by releasing a Questionnaire to the market prior to holding a consultation event day at which we can meet supplier representatives in person.
HCC Corporate Procurement, Property Service and Economy, Transport & Environment departments have planned to conduct a Supplier Market Testing (SMT) Day on 10.12.2012 and invite market related consultancy suppliers who are interested in this project to attend and enter in to dialogue with HCC & Partner’s staff regarding the Project and to discuss responses received to the Questionnaire.
In addition to issuing this Prior Information Notice (PIN), HCC through it’s corporate electronic tendering system In-Tend has established a Project event containing a further Questionnaire & Briefing Note.
We kindly request interested suppliers to login to In-Tend, download and complete the Questionnaire by the deadline date of 29.11.2012. Please note that the Questionnaire will not be available until 9th November, however registration to the In-tend system and “expression of interest” in the project is possible with immediate effect.
This document is designed to both engage suppliers and to allow an opportunity for suppliers to:
— get a clear understanding of what business outcomes the Property Service Department requires and to ask questions as well as critique the current solution,
— give their views on how to structure the requirement in order to deliver the Project objectives and provide, partnering ethos, innovation and value for money over the term of the contracts awarded.
Pre-procurement engagement with the Consultancy supply market is considered best practice as it helps to maximise value for money from the resulting procurement and may include technical dialogue to inform a specification.
The benefits HCC wishes to achieve are:
— Helps to stimulate increased competition and reduces dependency on a limited number of suppliers,
— Help to define and develop the requirements of what is needed,
— Help to provide a better understanding of the feasibility of the requirement, the best approach, the capacity of the market to deliver and possible risks involved,
— Provides the market with an opportunity to ask questions / raise queries and any issued addressed at an early stage.
Timetable and Location Details:
Release of Questionnaire & Briefing Note on In-Tend – – 9.11.2012.
Suppliers complete Questionnaire and re-upload to In-Tend – 29.11.2012.
SPP Supplier Market Testing Day – 10.12.2012.
Venue for Supplier Market Testing Day:
Winchester Discovery Centre (WDC), Performance Hall, Jewry Street, Winchester SO23 8SB.
For visitor information regarding the WDC and parking please use link below:-.
http://www3.hants.gov.uk/wdc

Suppliers are invited to arrive on the day at 9.30 am for a 10.15 am start. The session is expect to be completed by 13.00 pm.
Please at this stage confirm your interest to participate in the Supplier Market Testing Day – confirmation of your booking and further instructions will be issued later to the event day itself.
In order to manage the day, we would kindly request that suppliers limit the number of attendees per company to a maximum of two (2). Please provide the names, job titles, company name, telephone/mobile and e-mail of those people attending using the “create correspondence” function on In-tend.
https://in-tendhost.co.uk/hampshire/aspx/Home

VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:30.10.2012