5 Lots. Lot 1 – Supplies of Display Projection Systems; Lot 2 – Supplies of Display Panels; – Lot 3 – Supplies of Audio Equipment.
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
King’s College London
Room 4.22, 57 Waterloo Road
Contact point(s): http://www.kcl.ac.uk/aboutkings/orgstructure/ps/procurement/suppliers/etender.aspx
For the attention of: Jeff Marshall
SE1 8WA London
United Kingdom
Telephone: +44 2078484499
E-mail: jeff.marshall@kcl.ac.uk
Internet address(es):
General address of the contracting authority: www.kcl.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
KCL-00000686 Strategic Partners for AV Equipment Supply.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
King’s College London has a large number of AV installations supporting academic teaching and learning spaces, and general meeting rooms. A cross-Campus investment of more than 20 000 000 GBP has already modernised many of these facilities, and is continuing to modernise the universities remaining teaching and learning environments. King’s expects to invest a further c 16 000 000 GBP in AV (Products and Services). The AV refresh programme is a series of upgrades, having to work around normal teaching activities and other university constraints.
This Invitation to Tender is to seek potential partners for the following Lots that constitute the Supply partner relationships that we seek:
— Lot 1 — Supplies of Display Projection Systems;
— Lot 2 — Supplies of Display Panels;
— Lot 3 — Supplies of Audio Equipment;
— Lot 4 – Supplies of Crestron Control Equipment;
— Lot 5 — Interactive / Collaboration Technologies.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As in Tender documentation.
II.2.2)Information about options
Options: yes
Description of these options: Possible extension from 3 to 5 years.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Supplies of Display Projection Systems
1)Short description
Projectors.
2)Common procurement vocabulary (CPV)
3)Quantity or scope
The university uses a range of projector types and sizes to suit the requirements of different rooms, from large lecture theatres to smaller spaces. King’s College London would like to appoint a single supplier for all types of projector used within the university.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot as described in the Tender documentation.
Lot No: 2 Lot title: Supplies of Display Panels
1)Short description
The university uses a range of flat panel display types and sizes. King’s College London would like to appoint a single supplier for all types of flat panel display used within the university.
2)Common procurement vocabulary (CPV)
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot as described in the Tender documentation.
Lot No: 3 Lot title: Supplies of Audio Equipment
1)Short description
The university uses a variety of audio equipment including; amplifiers and surround sound processors, loudspeakers, microphones and audio mixers. King’s College London would like to appoint a single supplier for all types of audio equipment used within the university.
2)Common procurement vocabulary (CPV)
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot as described in the Tender documentation.
Lot No: 4 Lot title: Supplies of Crestron Control Equipment
1)Short description
For reasons of usability, integration and common interface, King’s College London has standardised on, and has made a significant investment in Crestron AV control equipment across its estate. Equipment used includes a wide range of Crestron switches, interfaces, controllers, transmitters and receivers. Re-training all academic and support staff to use a mixed estate of AV control equipment from other OEMs would not be practical or cost-effective. For this reason, the Crestron standard will continue to be applied. King’s College London would like to appoint a single supplier for all Crestron equipment used within the university.
2)Common procurement vocabulary (CPV)
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Information on Lot as included in the Tender document.
Lot No: 5 Lot title: Supplies of Interactive / Collaboration Technologies
1)Short description
This lot includes touch screens and other types of interactive/collaboration technologies. King’s College London would like to appoint a single supplier for all types of interactive display used within the university.
2)Common procurement vocabulary (CPV)
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
As described in the Tender documentation.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Deposits and guarantees may be required and if applicable a Parent Company Guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payments will be made in accordance with the form of contract incorporating any amendments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Public Liability Insurance 5 000 000 GBP;
Employers Liability Insurance 5 000 000 GBP;
Product Liability Insurance 5 000 000 GBP.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
KCL-00000686
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
7.10.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Suppliers are required to register and express interest via the University’s electronic tendering site at the following URL: https://in-tendhost.co.uk/kcl/
The University reserves the right to cancel the tender process at any stage. The University does not accept any liability for any cost incurred in tendering. Please note all submissions must be made electronically unless otherwise expressed in the tender documents. All submissions will be subject to the University’s conditions of electronic submission found at the following URL:
http://www.kcl.ac.uk/aboutkings/orgstructure/ps/purchasing/suppliers/etender.aspx
All tenders must be priced in sterling and payments under the Contract will be made in sterling.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10-calendar-day standstill period at the point information on the award of the contract is communicated to tenders. This period allows unsuccessful tenderers to seek such information as included in the Public Contracts Regulations 2015. If an appeal regarding the award of this contract cannot be resolved, the regulations provide for aggrieved parties to take action in the High Court. Any such action must be taken promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the awards decision. If a contract has been entered into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
1.9.2016