Strategic Partnership for Engineering and Technical Services Framework

Strategic Partnership for Engineering and Technical Services Framework

Cormac Solutions Ltd, a Cornwall Council wholly owned company wishes to develop a mutually beneficial framework partnership with a single external service provider to provide the required range of engineering and technical related consultancy services.

UK-Bodmin: engineering services

2012/S 199-327634

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cormac Solutions Ltd
Central Group Centre, Castle Canyke Road
Contact point(s): Tim Hack
PL31 1DZ Bodmin
UNITED KINGDOM
Telephone: +44 1872323313
E-mail: tenders@cormacltd.co.uk
Fax: +44 1872324554

Internet address(es):

General address of the contracting authority: http://www.cornwall.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Strategic Partnership for Engineering and Technical Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: UKK3.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000,00 and 20 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Cormac Solutions Ltd, a Cornwall Council wholly owned company wishes to develop a mutually beneficial framework partnership with a single external service provider to provide the required range of engineering and technical related consultancy services. This contract is a “top-up” services framework to support and provide additional capacity for in-house engineering and environmental design teams; commencing April 2013. The framework has an initial duration of 24 months with options for two 12 month extensions. The maximum length of the framework will therefore be four years.
Please note: this is a re-advertisement of an earlier Contract Notice 2012S 132 219813 which, to ensure full compliance with prevailing procedural processes is now effectively cancelled and superceded by this new revised notice. However, any organisation that previously submitted a PQQ is permitted to either rely on that original submission or has an opportunity to resubmit if during the subsequent timespan significant factors may have arisen that could enhance or improve their overall PQQ submission.
II.1.6)Common procurement vocabulary (CPV)

71300000, 71250000, 71311000, 71311100, 71311210, 71311220, 71312000, 71313000, 71313400, 71322300, 71324000, 71355000, 71400000, 71500000, 71600000, 71631450, 71900000, 71313440

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The appointed supplier will be required to supply engineering and technical services to CORMAC Solutions Ltd., Cornwall Council, other Cornwall Council wholly owned companies and other public sector organisations and bodies (see below) in Cornwall and the Isles of Scilly along with others, who may at a later date adopt the terms and conditions of this framework arrangement. Whilst there is no guaranteed quantity or spend, the estimated value ordered through CORMAC Solutions Ltd, Cornwall Council and the family of wholly owned companies is likely to be in the region of £500,000. to £2,000,000 per annum.
The intention is to let a two year framework arrangement, with the option for a one year extension and subsequent option for a further one year extension.
The appointed supplier will be required to provide Services for the whole of Cormac Solutions Ltd, Cornwall Council or their successor in title, and include for the following:
The services will be for all directorates of Cornwall Council,, plus Parish, Town & City Councils and other public sector organisations and bodies (including Schools, Housing Associations / Housing Management Organisations, Police, NHS / Primary Care Trusts, etc.), who may at a later date adopt the terms and conditions of this framework arrangement. Whilst there is no guaranteed quantity or spend, the estimated value of Cormac Solutions Ltd spend is likely to be in the region of £500,000. to £2,000,000 per annum The potential estimated total value is likely to exceed this range of spend if other organisations decide to participate. The intention is to let a contract / framework arrangement for the period of up to 4 years.
Estimated value excluding VAT:
Range: between 2 000 000,00 and 20 000 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The intention is to let an initial two year framework arrangement, with the option for a one year extension and subsequent option for a further one year extension.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee or alternative performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These conditions will be provided in the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework will be subject to Cormac Solutions, Cornwall Council or other Terms and Conditions of Contract .Relating to the ordering authority.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Parties will be provided with detailed instructions concerning the information they must provide. This will be contained in the pre-qualification questionnaire. Consideration will only be given to those contractors who complete and return the pre-qualification questionnaire by the required date.
Economic operators subject to any of the following [may/will] not be considered where the said operator.
(a) is bankrupt or is being wound up, where their affairs are being administered by the court, where they have entered into an arrangement with creditors, where they have suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a final judgment in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 June 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(l) has been the subject of a conviction for failing to prevent Bribery or Corruption as stated under section 7 of the Bribery Act 2010
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: May include, but shall not be limited to.
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
(d) the criteria listed in III.2.1; and
(e) any other information or documents referred to in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Please refer to the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
May include, but shall not be limited to.
(a) service providers must be able to demonstrate they are able to deliver the full range of services specified, and can demonstrate ability to coordinate multi disciplinary resources
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and,
In the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(e) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(f) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(g) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(h) the criteria listed in III.2.1; and
(i) any other information or documents referred to in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Parties will be provided with the criteria to be used for choosing the limited number of candidates. This will be contained in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CSL2012.005F
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 063-102168 of 23.3.2012

Other previous publications

Notice number in the OJEU: 2012/S 132-219813 of 9.7.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.11.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Projects and or programmes of work in Cornwall may be funded in part by European Union Funds.
VI.3)Additional information

In evaluating the suitability of organisations it may be necessary to request additional information and for applicants to attend an interview and/or site visit. Organisations must be able to demonstrate through the Pre-Qualification Questionnaire that they possess the necessary skills, knowledge and experience to undertake this service.
It is the Council’s view that the Acquired Rights Directive 77/187/EEC and or the Transfer of Undertakings.
(Protection of Employment) Regulations 2006 may apply to this contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

11.10.2012