Strategic Partnership for Information Services

Strategic Partnership for Information Services

Staffordshire University. UK-Stafford: hardware consultancy services

2012/S 26-042165

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire University
P O Box361, Beaconside
For the attention of: David Glover
ST16 9EF Stafford
UNITED KINGDOM
Telephone: +44 1785353313
E-mail: t.d.glover@staffs.ac.uk
Fax: +44 1785353550

Internet address(es):

General address of the contracting authority: www.staffs.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Strategic Partnership for Information Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: University sites in Staffordshire.
NUTS code UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: To allow for return on investment by nominated supplier given requirements of agreement.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000,00 and 4 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

To summarise the overall requirements:
1. We are looking to develop an overarching agreement with a lead supplier for the provision and operation of a technology (covering I.T. infrastructure and associated solutions) and academic partnership
2. We wish to enter joint arrangements with a ‘lead’ supplier that are based on mutual benefits between Staffordshire University and its commercial partner(s).
3. The agreement and subsequent engagement will include the provision of ICT and professional services, and financing options, using existing and new suppliers.
4. The academic partnership should develop teaching, learning, research and knowledge transfer activities.
5. The duration of this agreement will be for a period of 5 years.
6. It is not intended that this agreement immediately commits the University to a level of investment, or to outsource any part of its ICT service.
7. All costs associated with the provision of any equipment or service arranged under the terms of this agreement must be transparent, demonstrate value for money, and be competitive against any National or University Framework agreement in place at the time.
8. The lead supplier will engage with the University, preferred suppliers, preferred partners and specialist companies to deliver specific elements of any proposed solutions within this agreement.
9. As the lead supplier you will hold full accountability and responsibility for the delivery of the solutions during the term of the agreement.
10. It is not intended that this becomes a sole ICT supplier agreement as the University has other key suppliers.
11. The University is aiming to regularise its investment in ICT over a 5 year period, whilst at the same time continually improve on the user experience.
12. Any solution must be cost effective, standards based, scalable and allow the agility and flexibility to react quickly to change.
II.1.6)Common procurement vocabulary (CPV)

72100000, 72110000, 72590000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Requested in pre qualifying questionnaire (pqq).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Pqq and invitations to tender (itt) and all supporting documents must be priced in GBP sterling and all payments made under contracts / agreements will be in GBP sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Set out in pqq.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Set out in pqq.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Set out in pqq.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Specialist requirement of strategic partnership.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

STRATEGYIS2012
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.3.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.3.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Non compliant tenders may not be considered. The University erserves the right to cancel the tender process at any stage.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

6.2.2012