Strategic Technology Delivery Partner Services – City of York Council

Strategic Technology Delivery Partner Services – City of York Council

The City of York Council, a unitary local municipal authority, seeks expressions of interest from suppliers capable of operating and managing its city-wide network infrastructure.

United Kingdom-York: Telecommunications services

2020/S 024-055341

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: City of York Council
Postal address: West Offices, Station Rise
Town: York
NUTS code: UKE21
Postal code: YO1 6GA
Country: United Kingdom
Contact person: Phill Monk
E-mail: procurement@york.gov.uk
Internet address(es):Main address: http://www.york.gov.uk

Address of the buyer profile: http://www.yortender.co.uk

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.yortender.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Strategic Technology Delivery Partner Services

Reference number: DN461432

II.1.2)Main CPV code

64200000

II.1.3)Type of contract

Services

II.1.4)Short description:

The City of York Council (‘CYC’), a unitary local municipal authority, seeks expressions of interest from suppliers capable of operating and managing its city-wide network infrastructure and in time developing such future-proofed services to benefit the council, city and citizens. The supplier will be the City of York’s Strategic Technology Delivery Partner. CYC has already established itself as a ‘Fibre City’ and is providing some unified services (CCTV, UTMC, education, corporate and public access) via the gigabit fibre infrastructure in the city. This has been possible because the city chose a joint approach to delivering connectivity for its corporate, education and UTMC networks via a single managed service delivery partner, for services that includes but is not restricted to the design, management and support of the corporate (and some local and regional partners) voice, data and wireless estate. The scope of the MSA includes the fibre backbone connectivity within the city.

II.1.5)Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32562200
32562000
32412100
32412000
32412110
32413000
32417000
32416000
32420000
32421000
32422000
32423000
32424000
32425000
32427000
32428000
32430000
32500000
32510000
32520000
32522000
32523000
32524000
32560000
32561000
32562100
32562300
32570000
32571000
32572000
32580000
32581000
32581100
32583000
32584000
45231600
45232300
45232332
45314300
45314310
50330000
50332000
50334400
51300000
64210000
64212400
64227000
71316000
72212200
72212210
72220000
72222100
72222200
72222300
72223000
72224000
72224100
72224200
72225000
72250000
72300000
72315000
72315200
72400000
72410000

II.2.3)Place of performance

NUTS code: UKE21
Main site or place of performance:

York.

II.2.4)Description of the procurement:

CYC anticipates that a strategic technology delivery partner is as a minimum:

(a) responsible in partnership with the council’s own technical authority for technical design and finding technical solutions to strategic developments or council priorities that require technology to help deliver them;

(b) responsible for bringing innovations in technology to the attention of the council so that if they are relevant and can help achieve an improvement to existing arrangements or to bring about a strategic priority for the Council they are deployed appropriately;

(c) a partner that can help ensure the council’s business as usual operates more effectively and demonstrates best value for money;

(d) an organisation that works with other innovators within the council to integrate technologies by providing as a minimum the delivery platform (e.g. connectivity) for that innovation to be deployed upon;

(e) an organisation with the appropriate standing in the technology world to be able to work with other organisations to find technical solutions for the council;

(f) an organisation that responds pro-actively as well as reactively to change;

(g) helps the council make smarter use of data to improve services for its citizens and companies.

A previous PIN was issued in December 2017. Following a review of the scope of the contract, CYC now seeks further pre-tender market engagement ahead of a procurement process starting in December 2019.

It is expected that the contract will be let using the competitive procedure with negotiation.

CYC has already established itself as a ‘Fibre City’ and is providing some unified services (CCTV, UTMC, education, corporate and public access) via the gigabit fibre infrastructure in the City. This has been possible because the City chose a joint approach to delivering connectivity for its corporate, education and UTMC networks via a single managed service delivery partner. CYC are currently in contract with this managed service provider, for services that includes but is not restricted to the design, management and support of the corporate (and some local and regional partners) voice, data and wireless estate. This is supported and managed by anon-site team with back up from their engineering and consultancy teams as required. The scope of the MSA includes the fibre backbone connectivity within the City.

In the light of the expiry of this contract and the current socio-economic, political and environmental challenges faced by all cities, CYC wishes to procure a partner that will not only work with CYC to maintain and operate the current systems and infrastructure, but do so by developing smarter and more citizen-centric services from development to the city delivery channels and thereby transform the local quality of life by improving:

(a) the economic opportunity;

(b) community engagement;

(c) integration, environmental management and reduction in environmental foot print.

CYC is actively investigating a number of funding streams for infrastructure and/or technology platform builds with a number of bodies. Any successful funding streams and their potential usage will be discussed at the information day.

CYC anticipates letting the contract for 10 to 20 years (subject to negotiation).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

Set out in the tender documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 211-516618

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/03/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/03/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of Justice
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/01/2020