Street Cleaning Tender

Street Cleaning Tender

Contract for the provision of street cleansing, horticultural and related services. UK-Aylesbury: street-cleaning and sweeping services

2012/S 41-067009

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aylesbury Vale District Council
66 High Street
Contact point(s): Gareth Bird, Community Spaces Manager, Aylesbury Vale District Council
For the attention of: Gareth Bird
HP20 1SD Aylesbury
Telephone: +44 1296585228

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the provision of street cleansing, horticultural and related services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: District of Aylesbury Vale, Bucks.
NUTS code UKJ13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contract is to provide integrated street cleansing and horticultural services in the District of Aylesbury Vale. The principal street cleansing activities include cleaning the town centres of Aylesbury, Buckingham, Wendover and Winslow; mechanical sweeping of highway channels and footpaths in the remainder of the District; litter picking highways, footpaths and open spaces in the remainder of the District; removal of domestic and major flytipping; de-icing metalled areas, car parks and other areas of land owned by the District Council (and snow clearance associated with the same areas); chewing gum and graffiti removal; leaf and seasonal blossom fall collection; emptying litter and dog waste bins and other miscellaneous cleaning. The principal horticultural service activities include general grounds maintenance works, including grass cutting on District Council land; management/maintenance of sports grounds including artificial sports surfaces; safety inspections and repair of play areas; maintenance of herbaceous borders; bedding displays; hanging baskets; hedgerows and shrub beds; aboricultural works; and other services including without limitation the supply of plant material, grass seeding and turfing and ‘one off’ horticultural works. In addition the contractor will be required to set up and dismantle the market stalls which serve the Aylesbury market operated by the District Council, and to undertake other minor duties associated within the market.Grass cutting of highway verges within Aylesbury, Buckingham and Winslow and within the restricted 30mph speed limit zone in rural locations in the District on land owned by Buckinghamshire County Council may also be included in the contract.
II.1.6)Common procurement vocabulary (CPV)

90610000, 77300000, 90630000, 90690000, 77314000, 77320000, 77330000, 77340000, 77313000, 77311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 17 200 000,00 and 20 800 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract will provide a mechanism to extend the contract for a period or periods up to a further 2 years.
Grass cutting of highway verges within Aylesbury, Buckingham and Winslow and within the 30mph speed limit zone in rural locations in the District on land owned by Buckinghamshire County Council will be an option that the contracting authority may include in the contract.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 21.1.2013. Completion 20.1.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The successful contractor may be required as a condition of the contract to provide a guarantee bond to guarantee his satisfactory performance of the contract in a sum equivalent to up to 10 % of the tendered annual value of the contract, based on the successful contractor’s tendered rates. This bond shall be capable of being enforced by the contracting authority at any time during the period of the contract and for a period of three months thereafter. The parent companies of any special purpose vehicle set up for the purpose of enabling a consortium bid may be required to provide parent company guarantees to guarantee the satisfactory performance of the contract by the bidding entity. Full details of these and any other requirements to provide deposits, guarantees, bonds, insurance, warranties or other forms of securities will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract documents, which shall be included with the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Members of any consortium shall be jointly and severally liable. Legal bodies shall be companies or partnerships. Full details will be set out in the tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The conditions of contract with which the successful contractor will be required to comply will be set out in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators can formally express an interest and lodge a request to be selected by completing and returning a pre-qualification questionnaire (‘PQQ’) within the timescales set out in IV.3.3. A PQQ is available free of charge from the address in I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ (see III.2.1).
Minimum level(s) of standards possibly required: As set out in the PQQ (see III.2.1).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ (see III.2.1).
Minimum level(s) of standards possibly required:
As set out in the PQQ (see III.2.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As stated in the PQQ (see III.2.1).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1) The current approximate annual values of the relevant elements of the contract are as follows:
Street Cleansing 1 325 000 GBP;AVDC horticultural services: 585 000 GBP; grass cutting of Buckinghamshire County Council land (provisional item): 400 000 GBP. This information is provided for guidance only and is not intended to be (and shall not be deemed to be) definitive; the exact requirements of the contract including quantities and frequencies will be contained in the definitive tender documentation issued to those economic operators who are invited to tender.
2) It is the contracting authority’s view that the provisions of the Acquired Rights Directive (77/187/EEC, as amended by Directive 98/50/EC and consolidated in 2001/23/EC) and associated UK legislation (in particular the Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246)) may apply to any service provision change or transfer of the undertakings involved in providing these services immediately prior to the date of commencement of the contract referred to in this notice.
3) The contracting authority reserves the right, subject to the appropriate procurement regulations, to change without notice the basis of, or the procedures for, this competitive tendering process or to terminate the process at any time. All economic operators who have a registered interest in tendering/have been selected to submit a tender (dependant upon the progress of the procurement) will be notified in writing in such an event. Under no circumstances shall the contracting authority incur any liability in respect of any costs, losses or expenses which may have been incurred by economic operators prior to any such decision, or which may be incurred as a consequence of the decision.
4) The contracting authority is a “Public Authority” as defined by the Freedom of Information Act 2000 and/or the Environmental Information Regulations 2004 and all documentation and correspondence received from any economic operator in connection with a request to participate in this procurement, or in response to any invitation to tender which may be issued by the contracting authority in relation to this procurement will be treated in accordance with the said Act and/or Regulations, and may be subject to disclosure.
5) The estimated value of the contract (range £17.2m to £20.8m) is for the total possible contract period of 9 years.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the Public Contracts Regulations 2006, as amended by the Public Contracts (Amendment) Regulations 2009. These provisions may be briefly summarised as follows: The contracting authority will incorporate a minimum 10 calendar day standstill period prior to awarding the contract, commencing at the point at which reasons for the award of the contract are communicated to economic operators electronically (or 15 calendar days if communicated by other means). This period allows economic operators to request further debriefing from the contracting authority. Economic operators have 2 working days from notification of the award decision within which to request such a debriefing, by contacting the contact point specified in Section I.1 above. The relevant information must be communicated a minimum of 3 working days prior to the expiry of the standstill period. The Regulations provide that a breach of the duty owed by the contracting authority in accordance with Regulations 47A or 47B of the Public Contracts Regulations 2006 (as amended) is actionable by any economic operator which in consequence suffers or risks suffering loss or damage. Proceedings for that purpose must be started in the High Court (England, Wales and Northern Ireland). Any such action must be brought within the relevant time periods specified in the Regulations. When proceedings have been started in respect of the contracting authority’s decision to award the contract and the contract has not been entered into the contracting authority is required to refrain from entering into the contract until such time as that suspension is brought to an end by any of the means specified in the Regulations. The Court has power to set aside an award decision, order the contracting authority to amend any document or award damages (in a case where a contract has not been entered into), or to make a declaration of ineffectiveness, impose penalties or award damages (in a case where a contract has been entered into).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.2.2012