Street Cleaning Wandsworth

Boroughwide street cleansing and housing estate cleaning services (Putney area).

UK-London: street-cleaning services

2012/S 45-074072

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wandsworth Borough Council
Environment and Community Services Department, Room 63, The Town Hall
For the attention of: Mr. Shaun Morley
SW18 2PU London
UNITED KINGDOM
Telephone: +44 2088716938
E-mail: waste_tenders_2012@wandsworth.gov.uk

Internet address(es):

Address of the buyer profile: www.wandsworth.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Boroughwide street cleansing and housing estate cleaning services (Putney area).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Street-cleaning services. Building-cleaning services. Car park cleaning services. Street-sweeping services. Cleaning services. Street-cleaning and sweeping services. Litter collection services. Wandsworth Borough Council invites suitably qualified and experienced organisations to express an interest in being invited to tender for either one or both of the following 2 contracts:
Contract 1. Street cleansing Boroughwide.
Contract 2. Housing estate cleaning – Putney Area.
It is anticipated that tenders will be sought in May 2012.
Applications will only be considered from organisations able to demonstrate experience in the following areas of expertise:
Contract 1 – this service provides for the comprehensive street cleansing of the borough. In addition to the removal of litter and detritus the service also require the removal of weeds and fly tips, the emptying of litterbins, the emptying of on-street public recycling banks, a bridge washing service and an emergency/rapid response service.
Contract 2 – the services broadly involve the day to day cleaning of all the Council’s residential blocks and estates in the Putney area of the borough. This includes litter picking and sweeping of communal hard surfaces, including paths, pedestrian areas, playgrounds, car parks and estate roads, litter picking from soft landscaped areas including trees and shrubs, removal from site of all bulk rubbish and refuse, sweeping and cleansing of lifts, communal entrance halls, lobbies, corridors and internal areas and refuse chambers.

II.1.6)Common procurement vocabulary (CPV)

90611000, 90911200, 90914000, 90612000, 90910000, 90610000, 90511300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contracts will commence on 1.4.2013 for an initial fixed term of 7 years with up to 8 years extension option. 15 years in total including fixed and extension term. The estimated annual value of the contracts is:
Contract 1. – Street cleansing Boroughwide: 4 274 000 GBP.
Contract 2. – Housing cleaning Putney: 1 250 000 GBP.
Estimated value excluding VAT: 82 860 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contracts will commence on 1.4.2013 for an initial fixed term of 7 years with up to 8 years extension option. 15 years in total including fixed and extension term.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 8

II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2020

Information about lots

Lot No: 1 Lot title: Street cleansing Boroughwide

1)Short description

This service provides for the comprehensive street cleansing of the borough. In addition to the removal of litter and detritus the service also require the removal of weeds and fly tips, the emptying of litter bins, the emptying of on-street public recycling banks, a bridge washing service and an emergency/rapid response service.

2)Common procurement vocabulary (CPV)

90610000, 90511300, 90611000, 90612000

3)Quantity or scope

Estimated value excluding VAT: 64 110 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The contracts will commence on 1st April, 2013 for an initial fixed term of 7 years with up to 8 years extension option. 15 years in total including fixed and extension term.

Lot No: 2 Lot title: Housing estate cleaning – Putney area

1)Short description

The services broadly involve the day to day cleaning of all the Council’s residential blocks and estates in the Putney area of the borough. This includes litter picking and sweeping of communal hard surfaces, including paths, pedestrian areas, playgrounds, car parks and estate roads, litter picking from soft landscaped areas including trees and shrubs, removal from site of all bulk rubbish and refuse, sweeping and cleansing of lifts, communal entrance halls, lobbies, corridors and internal areas and refuse chambers.

2)Common procurement vocabulary (CPV)

90910000, 90914000, 90911200, 90511300, 90612000

3)Quantity or scope

Estimated value excluding VAT: 18 750 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The contracts will commence on 1st April, 2013 for an initial fixed term of 7 years with up to 8 years extension option. 15 years in total including fixed and extension term.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: 37 days impractical due to reasons of urgency as a result of contractor failure.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Organisations wishing to be considered for selection to tender are required to complete a pre-qualifying questionnaire (PQQ) which should be obtained from Shaun Morley either by e-mail at waste_tenders_2012@wandsworth.gov.uk or by telephone +44 2088716938 or by post from Town Hall, Room 63, Wandsworth Borough Council, Wandsworth High Street, London SW18 2PU, UNITED KINGDOM.

Completed PQQs along with any supporting documentation must be submitted by 12:00 noon on Wednesday 28.3.2012. Late submissions will not be considered. Selection for inclusion within the tender list will be based on responses provided within the PQQ including the following criteria:
1. For Contract 1 – to have been operating street cleansing services at the levels required for this contract for a minimum of 5 years;
2. For Contracts 2 – to have been operating housing estates cleaning services preferably in a social housing environment at the levels required for this contract for a minimum of 5 years;
3. Evidence of economic and financial standing in respect of viability to perform the services;
4. Provide evidence of the quality assurance procedures your organisation has in place that are appropriate to the contracts;
5. Provide evidence of your organisation’s Health & Safety Policy, and details of any Statutory HSE improvement/prohibition notices served or convictions for offences under Health & Safety legislation during the last 3 calendar years;
6. Provide details of your organisation’s Environmental Policy and management systems (as appropriate) and details of any convictions under Environmental legislation or Environmental enforcement or prohibition notices served during the last 3 calendar years;
7. Have 5 000 000 GBP cover for Public Liability and 10 000 000 GBP employer’s liability insurance. Note: applicants will be considered if their current cover levels are below those required providing that the applicant agrees to increase the level of cover if subsequently awarded a contract;
8. Have appropriate measures in place to ensure business continuity;
9. Have appropriate equal opportunities policies and systems in place;
10. Demonstrate appropriate knowledge and consideration of the potential workforce issues and pension requirements of these contracts;
11. Demonstrate appropriate business and technical capability and capacity exists within the organisation to support the contracts;
12. Evidence of ability to deliver to the contract standard and technical and professional ability drawn from satisfactory references from three customers, for the types of services described, ideally public sector accounts, with whom you have held / hold similar contracts.
Site visits may be required to assist in the evaluation of the above criteria.
Following evaluation of PQQs, including receipt and evaluation of technical references, it is the Council’s intention to restrict the number of organisations invited to tender to a maximum of 6 organisations in respect of each Contract. If more than 6 organisations fulfil the selection criteria, those scoring the highest number of points will be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPT/890-891

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.3.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Tenderers selected to tender will be invited to offer a discount on tendered prices should the Council decide to award them both of the contracts.
Applicants are advised that references will be obtained in writing from the referees. It is the applicant’s responsibility to ensure that their referees respond within the time scale as this will form a key part of the evaluation of PQQs.
If you wish to discuss either Contract 1 please contact Shaun Morley, Head of Waste Management on +44 2088716938.
If you wish to discuss Contract 2 please contact, Phil Dwyer, Leasehold and Procurement Manager on +44 2088716526. GO Reference: GO-201232-PRO-3753453.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.3.2012