Street Lighting Maintenance Tender London

The Royal Borough of Kensington and Chelsea
Town Hall, Hornton Street
For the attention of: Gary Noble
W8 7NX London
United Kingdom
E-mail: gary.noble@rbkc.gov.uk

Internet address(es):

General address of the contracting authority: https://www.rbkc.gov.uk/

Electronic access to information: www.capitalesourcing.com

Electronic submission of tenders and requests to participate: www.capitalesourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Regional or local authority

General public services

The contracting authority is purchasing on behalf of other contracting authorities: yes

Kensington and Chelsea Tenant Management Organisation (KCTMO)

London Borough of Hammersmith and Fulham (‘LBHF’)

Westminster City Council (‘WCC’)

Any future tenant management organisation established by LBHF

Street Lighting Maintenance and New Works.

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: NUTS code: UKI33. Main site or place of performance: Kensington and Chelsea, London, UK.
The main site for the performance of the services is the Royal Borough of Kensington and Chelsea. However, it is anticipated that other participating bodies may also call-off from the framework and require the services to also be performed in their own geographical area.
NUTS code

The notice involves a public contract

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 GBP

See ‘II.2.1) Total quantity or scope’ below.

50232100, 45316110

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no

Variants will be accepted: no

The services shall be carried out within the area of the Royal Borough of Kensington and Chelsea and comprises without limitation the following:
a) Maintenance of all street lighting, illuminated and non-illuminated signs, and pedestrian crossings;
b) New installation of all street lighting, illuminated and non-illuminated signs, and pedestrian crossings;
c) Maintenance of the lighting on Albert and Chelsea Bridges;
d) Installation and maintenance of Pay and Display machines;
e) Preparation and subsequent restoration of street furniture as part of events such as the Notting Hill Carnival;
f) Festive lighting.
For emergency works, the contractor will be required to mobilise the necessary resources within 2 hours and proceed with the services as instructed.
The works comprise a combination of reactive and programmed maintenance works as well as some new installation works.
Although the Contract is primarily for works, it will contain elements of services and supplies and economic operators are referred to the draft Service Information (which forms 1 of the procurement documents) for further information.
The whole of the Royal Borough is a controlled parking zone with resident parking bays and Pay and Display facilities. The contractor will be required to arrange residents parking suspensions where necessary.
The Council does not permit parking on the foot-way.
Applicants are referred to the ITT and the accompanying procurement documents for details of the procurement and the contracts.
Estimated value excluding VAT: 50 160 000 GBP

Options: yes
Description of these options: The contract will be for a contract period of 5 years with the option exercisable by the Council to extend for a period or periods in aggregate of up to 3 years, with a maximum total contract period of 8 years.

Duration in months: 96 (from the award of the contract)

Further information to appear in the invitation to tender. Parent company guarantee, bonds, deposits or some of the other form of appropriate security may be required for the contract and framework agreement and further details will appear in the procurement documents and final invitation to tender.

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire (if any).

Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.

Information and formalities necessary for evaluating if the requirements are met:
Selection criteria as stated in the procurement documents.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.

Restricted

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification questionnaire.

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

13.9.2016 – 12:00

10.10.2016

English.

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

The Council intends to award a separate contract and framework agreement to the same economic operator. The framework agreement acts as a secondary and separate component of this procurement. The purpose of the framework agreement is to enable a number of other participating bodies to benefit from this procurement by commissioning the works (or some of them) through awarding call-off contracts under the framework agreement. The participating bodies are as follows:
1. The Council itself;
2. Kensington and Chelsea Tenant Management Organisation (KCTMO);
3. The London Borough of Hammersmith and Fulham (‘LBHF’);
4. Any future tenant management organisation established by LBHF;
5. Westminster City Council (‘WCC’).
The Council will therefore be acting as a central purchasing body through which the participating bodies may wish to purchase substantially similar works to those awarded under the Council’s contract without the need for any further procurement. There shall however be no obligation on the participating bodies to call-off from the framework agreement, and no guarantee or warranty is given as to the nature or volume, if any, of the works or the number of call-offs, if any, under the framework agreement.
The framework agreement will be for 4 years, however the call-off contracts under the framework will have various durations depending on the preferences of the participating bodies.
Where the proposed call-off contract covers work subject to tenant consultation requirements under section 20 of the Landlord and Tenant Act 1985 (such as housing estate drainage works), any such quotation may be in competition with other quotations received from, for example, tenant-nominated contractors.
The contracting authority envisages that, for each lot, the contract and the framework agreement shall be entered into at the same time. However, the timing of any call-off contracts will be a matter to be decided between the provider and the participating body.
Economic operators shall also note that the provisions of the framework agreement will entitle the participating bodies to enter into call-off contracts in relation to part or parts of the works (rather than all of them) and therefore the final specifications of the call-off contracts may differ from the final specification of the main contract.
The Council shall reserve its rights in the contract and the framework agreement to amend the scope of the works in question. The Council may amend the contract and the framework agreement by using the variation mechanisms contained therein.
The Council is a highways authority under the Highways Act 1980 and is responsible for the majority of the highways in its borough in central London.
The Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply. For further details please see the ITT.
The Council reserves the right to abandon this procurement process and/or to award part of the works but not the rest.
The Council reserves the right to amend the any and all of time-scales set out in this notice.
This procurement may be continued by any successor body to the Council in the event of any local government restructuring.
The Council shall not be liable for any costs incurred by any economic operators who express an interest in this procurement or are invited to submit a tender and are not successful or the contract or framework agreement are not awarded for any reason.
All communication must be sent through the capitalesourcing.com portal.
Further information can be found in the pre-qualification questionnaire, the procurement documents, and the draft invitation to tender, all of which are available at the captalesourcing.com portal.
The estimated values of work set out in this notice are estimated to the best of the Council’s knowledge and are correct at the date of issue of this contract notice. They also take account of the value of work that it is anticipated will be called-off under the framework agreement by the participating bodies over the 4 year duration of the framework agreement. Economic operators should note however that participating bodies are under no obligation to place work under the framework agreement and therefore it is possible that the final value of work will be less than the estimated values. In addition, economic operators will note that the Contract takes the form of a term service contract which allows for a variable volume of work to be instructed by the Council (and participating bodies under their call-off contracts) and has no warranted volume or value of work over its duration. It is therefore possible that the final value of work carried out under the Contract may vary from this initial estimate. For the avoidance of doubt the estimated value set out in II.2.1) (Estimated value excluding VAT) are for the purposes of this notice broken down as follows based on the assumption of an 8 year contract:
RBKC/KCTMO: 12 320 000 GBP;
WCC: 29 040 000 GBP;
LBHF: 8 800 000 GBP.
The duration stated in II.3) is the total duration of the contract including any extension as set out elsewhere in this notice.

Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000
Internet address: https://www.justice.gov.uk/courts/rcj-rolls-building

Body responsible for mediation procedures

Royal Courts of Justice
Strand
WC2A 2LL London
Telephone: +44 2079476000
Internet address: https://www.justice.gov.uk/courts/rcj-rolls-building

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework(s) is communicated to Bidders. Bidders or applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why the bidder/applicant was unsuccessful. If an appeal regarding the award of the framework(s) has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract/framework has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract/framework has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a fine, and/or order that the duration of the contract/framework be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract/framework is entered into.

12.8.2016