Street Lighting Maintenance Tender

Street Lighting Maintenance Tender

Renfrewshire Council. UK-Paisley: street-lighting maintenance services

2012/S 28-045477

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Renfrewshire Council
Renfrewshire House, Cotton Street
For the attention of: Karen McKenzie
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1418425734
E-mail: karen.mckenzie@renfrewshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Street Lighting Maintenance, Repairs, Improvements and Developments.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Renfrewshire, Scotland.
NUTS code UKM35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 7 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Renfrewshire Council’s Department of Planning and Transport are responsible for maintaining, repairing, improving and developing street lighitng within the Renfrewshire Council area.
The Framework Agreement will be established in 2 lots based on the nature of Work Packages to be undertaken as outlined below:
Lot 1 – Maintenance (including emergency works to “make safe”); and
Lot 2 – Improvements and Developments.
It is anticipated that three suppliers will be appointed to lot 1 and five suppliers will be appointed to lot 2.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=218273.

II.1.6)Common procurement vocabulary (CPV)

50232100, 50232110, 45316110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated value provided includes for package orders which may be commissioned under lots 1 and 2 over the 4 year framework duration.
Estimated value excluding VAT: 7 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Maintenance (including emergency works to “make safe”)

1)Short description

The disciplines captured within this lot shall include:
— maintenance for street lighting, and
— emergency Works to make safe.
2)Common procurement vocabulary (CPV)

50232100

3)Quantity or scope

The nature and extent of the services is to be ascertained by reference to the Drawings, Specification and Conditions of Contract provided within the tender documents.
The attention of interested parties is drawn to the fact that the services which are the subject of this notice for lot 1 (maintenance and repair) are the subject of a current contract. It is the Council’s view that the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply. It will be the responsibility of a successful Contractor to satisfy himself as to the application of those Regulations.
Estimated value excluding VAT: 7 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The maximum potential value of this lot is 7 500 000 GBP, however the maximum value of spend across lots 1 and 2 combined will not exceed 7 500 000 GBP.
Lot No: 2 Lot title: Improvements and Developments

1)Short description

The disciplines included within the scope of lot 2 include:
— improvements to street lighting with Renfrewshire,
— developments to street lighting within Renfrewshire.
2)Common procurement vocabulary (CPV)

50232110, 45316110

3)Quantity or scope

The nature and extent of the work is to be ascertained by reference to the Drawings, Specification and Conditions of Contract provided within the tender documents.
Estimated value excluding VAT: 7 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The maximum potential value of this lot is 7 500 000 GBP, however the maximum value of spend across lots 1 and 2 combined will not exceed 7 500 000 GBP.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

For entering into and performing the framework agreement and subsequent contract(s), Candidates will require to form a legal entity recognised by Scots Law.
If a consortium is awarded this framework agreement and any subsequent contract(s), the members of the consortium may be required to form a single legal entity before entering into, or as a term of the framework/contract. Framework Agreements/Contracts will normally be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute the framework/contract together with all ancillary documentation, evidencing their joint and several liability in respect of th obligations and liabilities of the contract/framework agreement. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
(10) Suitable Employment Policy: Candidates must provide a statement of compliance iwth relevant statutory obligations. Candidates will also be required to provide their up to date Equal Opportunities Policy.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Minimum level(s) of standards possibly required: Candidates must evidence a good high street credit rating and an annual turnvoer as noted below of at least:
Tenderers bidding for Lot 1 only: 3 400 000 GBP.
Tenderers bidding for Lot 2 only: 4 000 000 GBP.
Tenderers bidding for both lots 1 and 2: 7 400 000 GBP.
Tenderers applying on behalf of consortia must evidence a minimum annual turnover which correlates to the pecentage of the anticipated work of the overall contract, e.g. consortia of two members, each anticipated to provide 50 % of the work, must each evidence a minimum annual turnover of 850 000 GBP when bidding for lot 1 only, 200 0000 GBP when bidding for lot 2 only or 3 700 000 GBP when bidding for both lots.
Renfrewshire Council will use Equifax to assist in its determination of the organisations financial status and risk. Tenderers must have an Equifax Score Check Grade D (or equiavelent) or above to pass this stage of the bid selection evaluation. For the avoidance of doubt, a score of D minus will not be acceptable.
It is recommended that candidates review their own Equifax Score Check Grade in advance of submitting their tender. If following this review Tenderers consider that the Equifax Score Check Grade does not reflect their current financial status, details of this should be provided within the Tender Submission, complete with evidence of a good high street credit rating (the equivalent of Equifax Score Check Grade D, including D minus) from a recognised credit referencing agency. The Council will review any such information as part of the evaluation of Tenderer’s financial status.
Where the application relates to a consortium bid, an Equifax report will be carried out for all consortium members.
Where the Tenderer is under no obligation to publish accounts and therefore does not have an Equifax rating, they must provide their audited financial accounts as part of their Tender Submission in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. This assessment will consider whether or not the Tenderers annual turnover meets the minimum turnover levels stated above and whether or not there is any significant financial risk identified.
Where a consortium bid is received, the Equifax Rating of each consortium member shall be assessed however the collective annual turnover of all consortium members will be utilised in the assessment of annual turnover.
Where the Tenderer intends to sub-contract more than 25 % of any contract value to a single sub-contractor, an Equifax report will be carried out on the sub-contractor.
Adequate Insurance Provision – Candidates must evidence the under-noted insurance provision being in place or provide confirmation that in the event of success in the tender process, the insurance provision will be put in place:
— Employer’s Liability – minimum indemnity limit of 5 000 000 GBP,
— Third Party/Product Liability – minimum indemnity limit of 1 000 000 GBP,
— Motor Vehicle Insurance as required under the Road Traffic Act (as amended).
Where any construction work is required The Successful Contractor will also be required to evidence that they hold or can obtain Contractors All Risks insurance to the total value of the contract to be awarded.
Further, where professional advice or design work is included in any contract award, Professional Indemnity insurance to a minimum indemnity limit of 1 000 000 GBP will require to be evidenced before a contact can be awarded.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(2) Suitable Health & Safety Policies & Practices: Candidates must evidence robust health and safety policies and process in operation. Candidates will also be required to provide their up to date Health & Safety policy.
(3) Tender submissions must be sufficiently complete to enable a full and detailed evaluation of all components of the tender to be undertaken.
(4) Candidates must confirm compliance or any qualification proposed must be deemed acceptably by the Council to the terms and conditions as detailed in the tender documents.
(5) Candidates must evidence ability to service the Framework Agreement by reference to resources by discipline in relation to the requirements of the lot(s) and details of systems available.
(6) Candidates must evidence relevant and appropriate organisational experience in relation to fulfilling the requirements of the framework agreement.
(7) Candidates must evidence their participation in the Construction Skills Certification Scheme (or equivalent).
(8) Candidates must evidence robust Environmental Management Policies and Processes are in operation.
(9) Candidates must evidence achievement of National Highways Sector Schemes 6, 8, 9B and 10 accreditation or commitment to achievement of this standard within 2 years of appointment to the framework agreement.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

R111102690
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 166-274182 of 29.8.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

8.3.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 8.3.2012 – 13:00
Place:

Renfrewshire Council Offices, Renfrewshire House, Cotton Street, Paisley.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36-48 months
VI.2)Information about European Union funds
VI.3)Additional information

Please register your interest in this requirement on the Public Contract Scotland Portal. Firms expressing an interest in any other manner will be directed to express their interest via the Public Contracts Scotland portal.
Renfrewshire Council intends to use an e-Tendering system in this procurement exercise and all tender submissions must be submitted via this e-Tendering system in order to be considered.
Please note that this Contract Notice is seeking expressions of interest only. All companies that register an interest will then be issued the documentation by automated email. Any company that has expressed an interest and do not receive notification should contact Karen McKenzie on +44 1418425734 or karen.mckenzie@renfrewshire.gov.uk.

For the avoidance of doubt, tender submissions submitted via the Public Contracts Scotland web-portal will not be considered.
Tenderers should submit all questions relating to the tender through the e-tender system’s bulletin board. Questions submitted in any other manner will not be responded to (including questions submitted by email).
Any contract awarded as a result of the tender will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.
With reference to IV.3.7, the minimum timeframe during which the tenderer must maintain the tender is 120 days.
With reference to IV.3.8, persons authorised to be present at the opening of tenders will be any person as authorised by the Director of Finance and Corporate Services. It is anticipated that tenders will be opened on 20.2.2012.
Candidates who may be interested in bidding for this framework agreement as part of a consortium should pass their contact details to Karen McKenzie at karen.mckenzie@renfrewshire.gov.uk by 17.2.2012, along with a short summary of their principle business activity. This information will be used to compile a list which will be circulated to all suppliers who have expressed an interest in bidding as a consortium by email on or around 21.2.2012.

A supplier event was held on 22.11.2011 for Roads and Associated Infrastructure Works procurement; a copy of the presentation with notes delivered at this event and the question & answer session are attached to this notice.
(SC Ref:218273).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: