Street Lighting Tender Gateshead

Street Lighting Tender Gateshead

Supply of Luminaires for Phase 3 of the Street Lighting Carbon Reduction Project.

UK-Gateshead: street-lighting equipment

2012/S 124-205156

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Borough Council of Gateshead
Corporate Procurement, Civic Centre, Regent Street
Contact point(s): Mrs Julie Gullon
For the attention of: Mrs Julie Gullon
NE8 1HH Gateshead
Telephone: +44 1914335990

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Economic and financial affairs
Housing and community amenities
Social protection
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Luminaires for Phase 3 of the Street Lighting Carbon Reduction Project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Gateshead.
NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 5 600 000 and 6 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

The contract is for the supply of luminaires including lamp, LeafNode/BranchNode and LeafNut enabled electronic dimmable ballast which shall be compatible with the Contracting Authority’s Central Management System, Harvard LeafNut and which shall operate using Light-Emitting Diode (LED) technology. The Contracting Authority reserve the right not to install the Harvard components in some or all of the luminaires, this decision will be informed by the procurement process and will be made following contract award.
The luminaires will be fitted to the existing lighting columns by the Contracting Authority’s internal Contractor/Local Environmental Services (LES), therefore installation will not be a requirement of this contract.
In order to be considered for this contract interested parties will be required to provide test data extrapolated to 6 000 hours as part of their tender submission using the Harvard CoolLED TwinLeafNut Driver. Tenderers who do not submit this data will not be considered for the contract. It would be preferable that the 350ma Driver is used however the Contracting Authority will consider other options.
The Contracting Authority wish to develop innovative solutions which are environmentally, economically and socially sustainable and in particular to realise the value of waste as a natural resource. The Contractor must ensure that any residual waste is sustainably managed and limits its contribution to climate change.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contracting Authority requires Luminaires to upgrade the Contracting Authority’s residential street lighting and to integrate with the Central Management System. All equipment shall be approved for use under the Balancing and Settlement Code (BSC) Unmetered Supplies Arrangements and shall have all necessary UMSUG codes.
There are an estimated number of 21 930 residential street lights in Phase 3 of the Contracting Authority’s Street Lighting Carbon Reduction Project. The Contracting Authority wish to use light-emitting diode (LED) technology to upgrade the existing street lights and achieve a reduction in energy consumption and CO2 emissions.
This figure is provided for guidance only and is not warranted and / or guaranteed. The Contracting Authority reserve the right to purchase a greater or lesser amount.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds and other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be set out in the tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Circumstances set out in regulation 23 of the UK Public Contracts Regulations 2006 (SI 2006 No.5). Applicants are required to complete and return a detailed tender document prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in IV.3.4.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.
Minimum level(s) of standards possibly required: As set out in the tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 90-148077 of 11.5.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.7.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 27.7.2012 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives from Gateshead Council Legal & Corporate Services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This procurement process is being managed electronically through the councils e-tendering system. Tender Documentation will only be available electronically and bids must be submitted using the internet. To register interest in this contract and to obtain immediate access to the relevant tender documentation please go to Suppliers Area and register interest against Contract reference No: QTLE-8NUD8R. Once you have registered you can access and download the relevant documents immediately.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Borough Council of Gateshead
Civic Centre, Regent Street
NE8 1HH Gateshead
Telephone: +44 1914333000
Internet address:

Body responsible for mediation procedures

The Borough Council of Gateshead
Civic Centre, Regent Street
NE8 1HH Gateshead
Telephone: +44 1914333000
Internet address:

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.6.2012