Structural Calculation Checking Cambridgeshire

Structural Calculation Checking Cambridgeshire

Structural calculation checking and supporting services. UK-Cambridge: approval plans, working drawings and specifications

2012/S 60-097889

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cambridge City Council
Cambridge City Building Control, Environment Department, PO box 700
Contact point(s): Building Control Manager
For the attention of: Ian Boulton
CB1 0JH Cambridge
Telephone: +44 1223457111

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Structural calculation checking and supporting services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKH12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cambridge City Council, South Cambridgeshire District Council, Huntingdonshire District Council, Fenland District Council, East Cambridgeshire District Council and Cambridgeshire County Council are running a joint procurement exercise to appoint a single contractor to provide structural calculation checking and supporting services. Cambridge City Council is the lead authority for this procurement exercise. All authorities named above will be able to utilise the contract.
All 6 councils wish to appoint a single contractor to undertake this work. Work under the contract will be split into 2 items as follows:
— Item 1 – checking and validation of structural calculations, drawings and other details relating to buildings to be erected, extended or altered, in connection with the Councils’ statutory duty to apply and enforce building regulations. These details need to be checked for compliance with part A of the building regulations and inter alia with appropriate British and European standards. Work under Item 1 will form the bulk of the contract. The average annual expenditure and number of instructions issued for checking submissions received by the District Council Building Control sections over the last 3 years have been around the following:
—— 15 000 GBP for Cambridge City (85 instructions),
—— 18 000 GBP for Huntingdonshire (365 instructions),
—— 6 000 GBP for Fenland (95 instructions),
—— 4 000 GBP for South Cambridgeshire (50 instructions),
—— 9 000 GBP for East Cambridgeshire (150 instructions).
— Item 2 – other emergent / consultancy work that may arise for structural engineering advice. This work will cover ad hoc tasks of various types that are not covered under item 1 above. Volume and value of work will be lower than for item 1 above.
Under both items of work, the contractor may be required to attend sites to check that structural work complies with the building regulations or to advise Council officers on structural matters. On occasion there may be urgent call outs at short notice and during anti social hours where (for example) inspection of a potentially dangerous structure may be required.
II.1.6)Common procurement vocabulary (CPV)

71245000, 71312000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Contract duration will be for an initial 3 years with an option to extend by up to a further 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits and guarantees and the requirements will be defined in the tender / contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Will be as described in the invitation to tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.4.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 1.2.2017.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.3.2012