Student Information Management Systems Framework Scotland

APUC Ltd is seeking to appoint a limited number of contractors to a Student Information Management Systems Framework for Universities and Colleges in Scotland.

United Kingdom-Stirling: Software package and information systems

2017/S 044-080611

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Contact person: Peter Jackson
Telephone: +44 1314428930
E-mail: pjackson@apuc-scot.ac.uk
NUTS code: UKM27

Main address: http://www.apuc-scot.ac.ukAddress of the buyer profile:http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://www.publictendersscotland.publiccontractsscotland.gov.uk/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via:https://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for Student Information Management Systems and Associated Services.

Reference number: ITS 1029 AP

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

[II.1.4)Short description:

APUC Ltd is seeking to appoint a limited number of contractors to a Student Information Management Systems (SIMS) framework for Universities and Colleges in Scotland. The framework includes provision of all software and any associated licensing. Potential Services include, but are not limited to: System Implementation; Migration Support; Support and Maintenance; Hosting.

Glasgow Caledonian University will have the option of a direct call-off from the number 1 ranked Tenderer. Please see the tender documents for further information.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

72261000

48611000

48190000

II.2.3)Place of performance

NUTS code: UKM

Main site or place of performance:

Scotland.

II.2.4)Description of the procurement:

Framework for Student Information Management Systems (SIMS) for Universities and Colleges in Scotland including provision of all software and any associated licensing. Potential Services include, but are not limited to: System Implementation; Migration Support; Support and Maintenance; Hosting. Functionality required includes, without limitation to: Curriculum Management; Enquiries and Admissions; Fees/Sponsor Finance; Registration and Student Records; Assessments; Graduation and Awards; Research Post Graduate Progression; Reporting including Statutory Reporting.

The agreement will be open to the members of Advanced Procurement for Universities and Colleges (APUC Limited). Parties eligible to use the Framework Agreement are as listed in Appendix E — List of Institutions within the ITT. Please see the tender documents for further information. During the course of the framework there is the potential for any of the following members of the UK Universities Procurement Consortia (UKUPC) to join:

Southern Universities Purchasing Consortium (SUPC),

London Universities Purchasing Consortium (LUPC),

North Eastern Universities Purchasing Consortium (NEUPC),

North Western Universities Purchasing Consortium (NWUPC),

Higher Education Purchasing Consortium, Wales (HEPCW).

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Service Delivery / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

2 further periods of twelve (12) months each at the sole discretion of the Authority.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Estimated contract value ranges between 1 000 000 and 29 000 000 GBP.

The statement for an OJEU notice:

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The European Single Procurement Document (ESPD) Section 4B refers.

Minimum level(s) of standards required:

Section

4B 5.1 specifies the minimum levels of insurance which are as follows:

Employer’s (Compulsory) Liability Insurance 5 000 000 GBP,

Product Liability Insurance 5 000 000 GBP,

Public Liability Insurance 10 000 000 GBP,

Professional Indemnity 2 000 000 GBP.

Section 4.6 of the ESPD requests further information.

a. A copy of your audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Minimum level(s) of standards required:

Section 4C.1.2 requests relevant examples of previous experience of supplier and/or services carried out within the last 3 years.

Tenderers must be an existing provider of a Student Information Management System within more than 1 educational establishment and must be able to evidence where this System is in operation. Tenderers seeking to develop a fully bespoke solution will be disqualified.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 5

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/04/2017

Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 7 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/04/2017

Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

VI.3)Additional information:

Tenderers will be required to submit a Form of tender, FOI disclaimer and APUC Supply Chain Code of Conduct, which will be available within the ITT.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project 7636. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7637. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:

This is a multi-supplier framework agreement for which Community Benefits would not be applicable.

(SC Ref:481549).

VI.4)Procedures for review

VI.4.1)Review body

APUC Limited
Unit 27, Stirling Business Centre, Wellgreen
Stirling
FK8 2DZ
United Kingdom
Telephone: +44 1314428930Internet address:http://www.apuc-scot.ac.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/03/2017

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