Student placement management system

Student placement management system

Purchase of an IT system to manage and administer the University’s student placement process.

UK-Sheffield: educational software package

2012/S 41-066667

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield Hallam University
Finance Directorate, City Campus, Howard Street
Contact point(s): Strategic Procurement Team
For the attention of: Alan Frost
S1 1WB Sheffield
UNITED KINGDOM
Telephone: +44 1142253586
E-mail: a.frost@shu.ac.uk
Fax: +44 1142253153

Internet address(es):

General address of the contracting authority: shu.ac.uk
Address of the buyer profile: shu.ac.uk
Further information can be obtained from: Sheffield Hallam University
Finance Directorate, City Campus, Howard Street
Contact point(s): Strategic Procurement Team
S1 1WB Sheffield
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/sheffieldhallamuniversity

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sheffield Hallam University
Finance Directorate, City Campus, Howard Street
Contact point(s): Strategic Procurement Team
S1 1WB Sheffield
UNITED KINGDOM
Fax: +44 1142253153
Internet address: https://in-tendhost.co.uk/sheffieldhallamuniversity.

Tenders or requests to participate must be sent to: Sheffield Hallam University
Finance Directorate, City Campus, Howard Street
Contact point(s): Strategic Procurement Team
S1 1WB Sheffield
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/sheffieldhallamuniversity.

I.2)Type of the contracting authority

Other
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

1112-36-SLS-AF student placement management system.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Sheffield.
NUTS code UKE32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Purchase of an IT system to manage and administer the University’s student placement process.
The University places thousands of students in work based placements every year and is seeking a system that will automate and improve the efficiency and effectiveness of many of the activities associated with the process.
II.1.6)Common procurement vocabulary (CPV)

48190000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will be for the supply of software, implementation services, and annual support and maintenance.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form but group bidders would be required to be jointly and severally responsible for the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract will be subject to the University’s terms and conditions of contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Organisations wishing to express an interest in this contract must complete and submit the pre-qualification questionnaire (“PQQ”) associated with this tender by the required date and time. Following evaluation of properly submitted PQQs selected suppliers will be issued with an invitation to tender.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Organisations wishing to express an interest in this contract must be able to demonstrate a sound financial and economic position. Preliminary details of this will be sought in the pre-qualification questionnaire and subsequently, for selected bidders, further information may be sought in the invitation to tender and via the use of a third party agency.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Organisations wishing to express an interest in this contract must demonstrate that they have the requisite software, resources and technical capabilities and skills to deliver the system and associated services. Preliminary details of this will be sought in the pre-qualification questionnaire and subsequently, for selected bidders, further information will be sought in the invitation to tender.
Minimum level(s) of standards possibly required:
Applicants must demonstrate they have software that meets or substantially meets the University’s requirements in live use with customers.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

1112-36-SLS-AF
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 172-282783 of 6.9.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.3.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.3.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Organisations wishing to express an interest in this contract must do so only by downloading the pre-qualification questionnaire from the University’s e-tendering system https://in-tendhost.co.uk/sheffieldhallamuniversity.

Any communications must be sent only via the correspondence function of the e-tendering system unless the University explicitly instructs otherwise.
Meetings to discuss the contract will not be held at the pre-qualification stage.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.2.2012