Student Residence Accommodation

Student Residence Accommodation

CPU-EU-040/2012 – Student Residence Accommodation with Managed Student & Building Services Options.

UK-Kingston upon Thames: property management services of real estate on a fee or contract basis

2012/S 118-195518

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kingston University
River House, 53-57 High Street
Contact point(s): Adrian Moody
KT1 1LQ Kingston upon Thames
Telephone: +44 2084173104

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: Kingston University
Contact point(s): Adrian Moody
Telephone: +44 2084173104
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Kingston University
Contact point(s): Adrian Moody
Telephone: +44 2084173104
Internet address:

Tenders or requests to participate must be sent to: Kingston University
Contact point(s): Adrian Moody
Telephone: +44 2084173104
Internet address:

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

CPU-EU-040/2012 – Student Residence Accommodation with Managed Student & Building Services Options.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Kingston upon Thames.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Kingston University is looking for opportunities to accommodate its students in appropriate and affordable student accommodation and which includes a managed service(s) provision delivered by the accommodation provider. The provider will be responsible for managing hard FM services such as building fabric and services maintenance and repair to the property.
For all Halls of residences there are a range of other services which need to be provided and these include, but are not limited to, preparation of building, rooms, and common areas for arrival of students, management of the arrival and induction of students, fully manned out of hours service provision, cleaning of communal areas, deep cleaning, security of the building, hall management services, Tenancy Management Services, provision of pastoral care and welfare. It is possible for the accommodation provider to supply all or some of these managed student services with the University providing the remaining managed services directly.
In principle the University will look to increase the number of units available to students as a consequence of the outcome of this procedure within a limit of 1,500 units. The University may make multiple contract awards to one or more bidders in order to meet its requirements.
The proposed property/properties should be complete and ready for occupation by (or before) early September 2013.
The bidders accommodation is likely to be purpose built and available under an occupation agreement (e.g. lease or nomination agreement). The University has a strong preference for properties of around 200 units and upwards.
The University has a preference for properties within a 30 minute travel time to one of the Kingston University teaching campuses at Kingston Hill, Penrhyn Road, Knights Park, and Roehampton Vale via regular public transport, bicycle, or walking, AND which fall within a five mile radius of central Kingston upon Thames, as measured from Kingston Station (National Rail), postcode KT1 1UJ.
This contract opportunity does not include scope for dialogue on land and property development options, or property lease options without hard FM services such as building fabric and services maintenance and repair as referred to above. Those options, where pursued, will be procured through separately managed procedures as and when executed.
For further information about the broader Student Accommodation Strategy, and other procurements or phases associated with other options for the acquisition of additional accommodation which are being considered, please refer to the previously published Prior Information Notice, and University Information Notice, at the following link.

II.1.6)Common procurement vocabulary (CPV)

70330000, 70210000, 55250000, 90911200, 70311000, 70331000, 90911100, 70200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The maximum duration of contract period referred to in II.3 is 120 months (10 years). The initial contract award in the first instance will be limited to a period no greater than 60 months (5 years). Subject to agreement the contract may be extended for an additional period no greater than a further 60 months (5 years).
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The University reserves the right to require the successful bidder(s) to provide guarantees, performance bonds or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where the bidder is a consortium, the University may require the consortium to form a corporate vehicle to contract with the University. Where the bidder is a consortium the University will require joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: The candidate should refer to Appendix C of the Memorandum of Information published in relation to this contract opportunity, and published at the following link.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 225-365017 of 18.11.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.7.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders


Unless otherwise agreed in writing by the University submissions for all stages of the procedure must be made electronically via the University’s eTendering portal at the following link:

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.6.2012