Submarine Cable Tender

Building Europe Link to Latin America (BELLA) – Submarine Cable Spectrum Procurement.

United Kingdom-Cambridge: Telecommunications services

2016/S 114-203533

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

GEANT Limited
City House, 126-130 Hills Road
Contact point(s): www.geant-procurement.net
For the attention of: Procurement Manager
CB2 1PQ Cambridge
United Kingdom
Telephone: +44 1223371300
E-mail: procurement@geant.org
Fax: +44 1223371371

Internet address(es):

General address of the contracting authority: www.geant.org

Address of the buyer profile: www.geant-procurement.net

Electronic access to information: www.geant-procurement.net

Electronic submission of tenders and requests to participate: www.geant-procurement.net

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: research and education networks

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Cooperación Latinoamericana de Redes Avanzadas (CLARA)
Avda. del Parque 4680 A, Oficina 108, Ciudad Empresarial, Hechuraba
8580644 Santiago
Chile

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building Europe Link to Latin America (BELLA) – Submarine Cable Spectrum Procurement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Research and Education (R&E) activity takes place on an ever increasing global scale with international collaborations involving researchers and experiments spanning continents and sharing unique infrastructures.
Research and Education Networks have been built around the world to link up R&E institutions (universities, scientific instruments, research centres, etc.) and provide network solutions that have been designed to meet the capacity and network performance parameters required to facilitate R&E activities.
These networks are typically built on a national basis by National Research and Education Network organisations (NRENs) and then connected internationally often by a regional body (usually owned by NRENs).
Inter-regional connectivity is typically established on a collaborative basis by the Regional Research and Education Networks of the corresponding world regions.
As a continuation of the long-established collaboration between the R&E networking communities of Europe and Latin America, the 2 regions wish to provide high-speed data transmission between a major PoP in Europe and a major PoP in Brazil. The service should be provided using a Direct Submarine Cable System (EU-LA DSCS) linking both PoPs. This EU-LA DSCS can be a non-protected submarine optical fibre system that must be deployed directly between both continents, i.e. with at least 1 pair of physically continuous submarine fibres which do not land in any third country.
This project is called BELLA, Building Europe Link to Latin America, and is funded by the European Commission and members of the BELLA Consortium.
A major element of the project is the procurement to acquire a long-term right-of-use on an EU-LA DSCS that aligns with the funding profile and provides capacity that will scale over the lifetime of the cable to keep pace with the demands of the R&E community.
The procurement is being carried out on behalf of the BELLA Consortium by GÉANT and CLARA.
A Procurement Team has been formed to resource the procurement and it is envisaged that the supplier contract resulting from the procurement will be signed by GEANT Ltd and CLARA on behalf of the BELLA Consortium and of their respective NREN communities.

II.1.6)Common procurement vocabulary (CPV)

64200000, 64210000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As described in the procurement documentation.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial stability may be required by GEANT Ltd or proposed by participants if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

No specific legal form is required but if a contract is awarded to a consortium, GEANT Ltd may require the consortium to form a separate legal entity before entering into any Contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required but if a contract is awarded to a consortium, GEANT Ltd may require the consortium to form a separate legal entity before entering into any Contract.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates’ personal situation will be assessed on the basis of information provided in response to the Invitation to Tender (ITT) or other tender documentation as referred to within this notice. This procurement will be managed electronically via GEANT’s eProcurement platform where all tender documents can be found. To participate in this procurement, participants must 1st be registered on: www.geant-procurement.net

Please note that, to register, you must have a valid DUNS numbers (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at: www.geant-procurement.net

Once you have registered at: www.geant-procurement.net a registered user can express an interest for a specific procurement.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates’ economic and financial capacity will be assessed according to the criteria set out within the ITT or other tender documentation as referred to within this notice. The ITT can be accessed at: www.geantprocurement.net using the instructions detailed in III.2.1)

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Candidates’ technical capacity will be assessed according to the criteria set out within the ITT or other tender documentation as referred to within this notice. The ITT can be accessed at: www.geantprocurement.net using the instructions detailed in III.2.1)

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 4
Objective criteria for choosing the limited number of candidates: As per procurement documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.7.2016 – 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.7.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): — The European Commission Directorate General for Communications Networks, Content and Technology (DG Connect), and
— The Directorate-General (DG) for Internal Market, Industry, Entrepreneurship and SMEs (DG-Growth).

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: GEANT Ltd will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which shall be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court (England, Wales and Northern Ireland)
WC2A 2LL
United Kingdom

VI.5)Date of dispatch of this notice:

10.6.2016

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