Submarine Escape Training Simulator

Submarine Escape Training Simulator

Submarine escape, rescue, abandonment and survival (Smeras) – training system – documentation production and update – technical support.

UK-Bristol: training simulators

2012/S 183-301206

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Maritime Combat Systems, DE&S
DES Ships Commercial MCS 2c, MOD Abbeywood
Contact point(s): DES Ships Commercial MCS 2c
For the attention of: William Kirkpatrick
BS34 8JH Bristol
Telephone: +44 3067933457

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Submarine escape, rescue, abandonment and survival (Smeras) – training system – documentation production and update – technical support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UKK1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Training simulators. To provide customer friend support to MTAO. Produce and update documentation and provide technical support to the procurement of the Smeras training system. Documentation will include the user requirements document (URD), system requirement document (SRD), training needs analysis, options analysis and integrated test evaluation and acceptance plan (ITEAP). Support to the risk capture and safety management.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The provision is to tentatively commence January 2013 and is required to support the project to ITT and possibly through to acceptance. This is estimated to be initially for a period of 6 months.
To proceed to ITT will require a full set of requirements documents and programme support information. Support is required in their production/update.
Scope of work.
User requirements and training documentation update.
System requirements document production.
Programme documentation support – refresh the draft TLMP, support to MDAL capture, support to risk management (using ARM).
ITEAP production.
ITT – support to production of the documentation pack and assessment.
Support the acceptance process.
Skills and experience required.
Smeras subject matter expertise is required along with knowledge and experience in MOD procurement processes. (AOF and the commercial toolkit).
Experience is required in analysis, design and development of training solution to JSP822 along with the Defence Systems Approach to Training (DSAT).
Experience in development of requirements documentation for projects requiring new buildings and facilities management.
MOD security and quality standards.
Additional information.
MTAO are based at ABW. The current submarine escape training facility is based at Fort Blockhouse, Gosport, Hants. The proposed site for the Smeras capability is HMNB Faslane.
Travel within UK to capture data/requirements will be required.
Travel to Contractors sites will be required.
Estimated value excluding VAT:
Range: between 100 000 and 250 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 6 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Pre-qualification information to be provided: potential applicants wishing to register an interest in this possible future purchase must provide their notification of expression of interest in writing, containing detailed statements against all the technical selection criteria listed below.
Applicants who have completed Part 1 of a PQQ in the last 6 months are to declare this in the expression of interest and are only to provide technical criteria information or if applicants have not recently submitted or have not completed Part 1 of a PQQ before, Applicants must submit a response to Part 1 of the PQQ which can be found as follows: click on business/acquisition operating framework/commercial toolkit/tendering and contract award folder/supplier selection; Applicants are to refer to Annex A in this sub-folder.

Any additional supporting documentation should be directly relevant and be kept to a minimum. No further pre-qualification questionnaire shall be issued further to the expression of interest. The submitted responses must follow exactly the order the criteria are made. Failure to submit the requested information may result in the application not being considered further. Applicants will be down selected to tender on the basis of the response/evidence provided in their expression of interest and the technical selection criteria stated below which carries the weightings specified. The Authority’s aim is to short-list no more than six companies to receive an ITT to ensure that the potential maximum number of received tender responses is manageable for the given tender evaluation period. Those companies who have been down selected to receive an ITT for the Smeras requirement advertised under OJEU Notice 2012/S 64-104297 for the Provision and Support of Smeras Training are not eligible to take part in this competition.

Part 2 is set out below.
Responses must follow the order of the requested criteria and utilise the same paragraph referencing. Failure to fully complete a response may result in the application not being considered further. Decisions to down select will be based on the responses and evidence provided in both Part 1 and Part 2 of the PQQ. Bidders should not assume prior knowledge of a company’s capability or suitability will be taken into consideration. Assessment will be based on response and evidence provided only. Brochures and catalogues etc will not form part of the assessment.
The responses will be scored by the MTAO project team against the criteria given in the table below.
The criteria are also weighted to reflect the importance/relevance of the required skill set.
Assessment – unacceptable.
Score 0.
Definition/guidance – the response has been omitted or the information provided has failed to demonstrate any ability, understanding or experience against the criteria with little or no evidence in support of the response.
Assessment – major shortcomings.
Score 1.
Guidance/definition – the evaluator is confident the bidder has some capability but overall some major reservations of the bidders relevant ability due to lack of information and/or applicable evidence in support of the response.
Assessment – minor shortcomings.
Score 2.
Guidance/definition – the evaluator is confident the bidder has capability in some respects but some minor reservations of the bidders relevant ability due to lack of information and/or applicable evidence in support of the response.
Assessment – satisfactory.
Score 3.
The evaluator is confident the bidder has an acceptable level of capability and capacity with sufficient relevant evidence to support the response.
Assessment – good.
Score 4.
Guidance/definition – the evaluator is confident the bidder has the necessary capability and capacity. The response identifies factors that have potential to offer added value with evidence to support the response.
Assessment – excellent.
Score 5.
Definition/guidance – exceptional demonstration by the bidder of relevant capability and capacity. The detailed response clearly identifies factors that will offer added value with compelling and relevant evidence to support the response.
PQQ Part 2 – – project management and technical criteria.
Bidders are requested to provide a statement and evidence to demonstrate the company’s capability and experience in the following areas. This should be limited to the last 5 years and if possible tailored to the subject of providing support to MOD projects in the procurement process. For each of the statements bidders are to make clear in what capacity their company was involved, whether as a prime or subcontractor.
Criteria weight.
1. Supply of customer friend activities to the MOD during the procurement phase. 15 %
2. Analysis of training requirements to JSP822 20 %
3. MOD requirements management and documentation production 20 %
4. Smeras training knowledge and experience Mandatory
5. Specifying requirements for provision and management of building programs within military establishments. 10 %
6. MOD safety management process 10 %
7. MOD security accreditation standards 10 %
8. MOD risk management process 10 %
9. SME knowledge in Submarine escape and survival systems 5 %
10. Please provide details including copies of your current ISO 9001:2008 or equivalent certification of any Quality Management Systems (QMS) operated by the Company. Where no quality certification is held, please detail the steps the Company is taking to obtain a recognised quality certification prior to contract award. Note the scope of certification must be relevant to this requirement. Mandatory
Note: Bidders failing to achieve a score of satisfactory for “Mandatory” question 4 or who cannot supply the information requested at question 10 will be excluded from the competition.
Late or incomplete PQQ responses shall not be considered. Excluding PQQ Part 1 (where applicable) responses shall be no more than twelve A4 pages in length. The decision of the Authority is final. This announcement should not be construed as confirmation that a tender will be subsequently issued.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.10.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-2012917-DCB-4245633.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Maritime Combat Systems, DE&S
MOD Abbeywood Birch 1c, #3133
Telephone: +44 3067933457

Body responsible for mediation procedures

Maritime Combat Systems, DE&S
Birch 1c, #3133, MoD Abbeywood
BS34 8JH Bristol
Telephone: +44 3067933457

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.9.2012