Substance Abuse Tender

Substance Abuse Tender

The purpose of the service is broad – to enable clients to move on from problematic substance use, to develop non-substance using identities and lifestyles, to re-integrate into their communities and to improve their quality of life.

UK-Livingston: social services

2012/S 64-104298

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Lothian Council
West Lothian Civic Centre, Howden South Road
Contact point(s): Corporate Procurement Unit
For the attention of: Mark Duignan
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506281813
E-mail: mark.duignan@westlothian.gov.uk
Fax: +44 1506281325

Internet address(es):

General address of the contracting authority: http://www.westlothian.com/councilcontracts

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: West Lothian Council
West Lothian Civic Centre, Howden South Road
For the attention of: Mark Duignan
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506281814
E-mail: mark.duignan@westlothian.gov.uk
Fax: +44 1506281325
Internet address: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Throughcare and Aftercare Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: West Lothian Council Civic Centre, Livingston, West Lothian.
NUTS code UKM28

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The West Lothian Tobacco, Alcohol and Drugs partnership (TADP) wishes to commission a throughcare and aftercare (TC&AC) service for individuals in recovery from problematic drug and alcohol use. The purpose of the service is broad – to enable clients to move on from problematic substance use, to develop non-substance using identities and lifestyles, to re-integrate into their communities and to improve their quality of life.
The contract will be for an integrated service to support recovery for clients in or leaving our specialist substance misuse services. It will replace several small services with a single integrated team to provide seamless ongoing support for clients and will incorporate elements of housing support and employability work as well as specialist substance misuse interventions.
Please refer to the attached ‘Tender Brief’ document for a full overview of the contract initiatives.
II.1.6)Common procurement vocabulary (CPV)

85320000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As defined in the Tender Brief.
Estimated value excluding VAT: 250 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 3.9.2012. Completion 2.9.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Installment Payments – agreed with the provider.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The lead organisation in a consortium awarded the contract would hold full and sole legal liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PS1430
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.4.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

7.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 7.5.2012 – 12:00
Place:

West Lothian Civic Centre.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The approach, format and timing for further contracts is subject to review.
VI.2)Information about European Union funds
VI.3)Additional information

The dates published in this notice relating to the tender process are subject to variation.
Introduction.
This tender is for a single service which will deliver across a number of key outcome areas. The core roles of the service will be:
— continuous engagement with clients, maintaining consistent, supportive relationships which enable the client to develop the resilience and resources to achieve lifelong recovery and sustainable independence from professional services,
— supporting clients to maintain motivation and optimism about their recovery and to help them to address the barriers and setbacks they face in sustaining it,
— development and review of holistic recovery plan in which the client sets goals for his or her recovery and provision of the practical and emotional support needed to achieve them,
— ensuring that clients have access to the full range of services and interventions that they need to achieve and sustain recovery.
The service will support the client during and after treatment to achieve these goals through practical work, emotional support and skills teaching and by providing referral, liaison, advocacy and active support to access the range of services which may assist the client to:
— Develop a non substance misusing identity and lifestyle,
— developing daily routines and practical life skills,
— address their financial issues,
— access accommodation, manage housing transitions and sustain tenancies,
— enable access to purposeful and structured daytime activity,
— enable access to opportunities to progress towards employment,
— improve confidence and independence.
Key to the requirements for the service is that, although the service will need to incorporate a range of skills and particular programmes, each client should have a single supportive relationship which can provide as many of these interventions as possible as well as drawing on expertise within the service and in outside agencies. These workers will need to combine a knowledge of addiction and recovery and a knowledge of the range of supportive services and interventions in the local area.
The service proposed is an innovation locally, and many details of the services operation (eg protocols for integration with other services, referral and discharge criteria, etc) will need to evolve over time. At this point we are looking mainly for a service with the skills, infrastructure, approaches and specialist programmes which will work alongside the partners in developing the overall recovery system in West Lothian. There is a strong expectation that the service will adapt as a flexible part of the local recovery system.
Operation of the service.
The service will take referrals from the local treatment agencies in the statutory and voluntary sectors. These services provide initial assessment of needs, engagement of hard to reach clients and structured medical and psychosocial interventions. The role of the new service will be to provide additional support to clients during and after this care.
The client’s care co-ordinator while in treatment will remain the therapeutic worker from the core treatment services (counsellors, addictions workers and medical staff). These workers will be able to call on the TC&AC service to provide or co-ordinate additional support with tasks which are outwith the therapeutic roles of treatment staff or for which specialist knowledge of other areas is needed (eg resolving housing or benefits issues, active linkage with mutual aid, practical tasks and liaison with other services the client needs).
As the client progresses and begins to approach discharge from specialist treatment (including where the client is entering maintenance prescribing within General Practice), the service will take a more central role in clients’ support; they will take over the process of assisting them to develop and review recovery plans and become the co-ordinators of the client’s support.
The ambition will always be that the client is enabled to sustain their long term recovery independent of professional support. However, the service may have a specific long term role in providing recovery check ups (see supporting materials) and retaining a caseload of clients who need minimal routine support but ready access to support when required. The team will also have a role in providing specialist support to the many clients who receive medical treatment through primary care but no other interventions.
Smooth integration with the core treatment services and a seamless client experience will be an essential aspect of the service. It is expected that access to the support of the service will be available on a flexible and low threshold basis and that referral should be as simple and straightforward as possible. The aim is that the service will work as colleagues of the treatment agencies, sharing work and offering expertise and support and that the client’s transition to aftercare should be.
The service will therefore need to:
— participate in allocations meetings with the core treatment services,
— have easy, single referral process from treatment for all of the service’s interventions,
— share information and develop a shared recovery planning process with the treatment services.
The service will have access to a base within the West Lothian Civic Centre which will enable them to be co-located with most of the agencies with which they will be jointly working. The costs of this will be borne by the commissioners. Due to the particularly high level of trust required of staff with access to this building it will be expected that rigorous staff vetting procedures will need to be agreed between the council and the successful bidder before staff are admitted to the building.
It is anticipated that organisations may wish to submit a bid as a consortium.
Registering interest.
Notification of interest and submission of bids for this tender will be conducted online via the Public Contracts Scotland web site portal.
Registration is required.
To provide notification of your interest in bidding for this contract opportunity please click on the link below: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Or copy and paste the URL into your internet browser.
(SC Ref:224734).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

West Lothian Council
West Lothian Civic Centre
EH54 6FF Livingston
UNITED KINGDOM
E-mail: mark.duignan@westlothian.gov.uk
Telephone: +44 1506281813

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a voluntary standstill period of 10 calendar day before entering into the contract at the point information on the award of the contract is communicated to tenderers. Any appeal should be directed to the contact details set out in VI.4.3) below. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or the Court of Session in Scotland. Where a contract has not been entered into the Court may order the setting aside of the contract award decision or order the Authority to amend any documents and may award damages. If the contract has already been entered into when the appeal is lodged, the Court may only award damages unless satisfied that one of the prescribed grounds for ineffectiveness applies. Any action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

West Lothian Council
West Lothian Civic Centre
EH54 6FF Livingston
UNITED KINGDOM
E-mail: mark.duignan@westlothian.gov.uk
Telephone: +44 1506281813

VI.5)Date of dispatch of this notice:27.3.2012