Sun Systems Tender

Sun Systems Tender

Health Poverty Action. UK-London: real time operating system software development services

2012/S 24-039094

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Health Poverty Action
31-33 Bondway
For the attention of: William Potten
SW8 1SJ London
Telephone: +44 2078403777

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: International Non Governmental Organisation
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Implemenation of Sun Systems for Health Poverty Action.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: London, UK & Kunming, China.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Health Poverty Action.
Health Poverty Action is a UK based international NGO working to strengthen poor and marginalised people in their struggle for health. Expansion of our programmes based out of our East Asia Programme Office in Kunming, China has brought the need for a new accounting package.
Supply of user licenses, software, installation and user training for the implementation of SUN systems accounting in Health Poverty Action’s China Office, Kunming and Head Office, London.
2 user licences to cover Health Poverty Action’s Kunming and London offices. Kunming licence to allow for 3 concurrent users, London licence to allow for 2 concurrent users.
Licences for Vision reporting as above.
Sufficient consultancy days and training days to ensure effective implementation, to include system design and testing.
Training and implementation support to be provided in the UK (in English) and in Kunming (in Chinese).
Ability to offer ongoing support after implementation at London (in English) and China (in Chinese).
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The normal terms of payment of Health Poverty Action are within 30 days of satisfactory delivery of goods or services and documents in apparent good order. Proposers must therefore clearly specify in their Proposal the payment terms being offered if different from these.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: General conditions.
a) Prices are to be quoted in GBP.
b) Quotations to include all costs of delivery to the HPA office address below.
c) Proposals must be submitted no later than 15.2.2012, and must include the following:
1. The date of the proposal.
2. Signature, name, title, telephone and facsimile number of the authorised representative of the firm submitting the proposal including the firms mailing address.
3. Terms of payment, including prompt payment discounts, if any.
4. Names and addresses of two references
f) All other information required in this RFT.
g) Any proposals received after the stated opening time and date will be rejected and will be returned to the sender.
h) Canvassing by any bidder will lead to automatic disqualification.
This RFT does not commit Health Poverty Action to award a contract or to pay any costs incurred in the preparation or submission of proposals, or costs incurred in making necessary studies for the preparation thereof, or to procure or contract for services or supplies. Health Poverty Action reserves the right to reject any or all proposals received in response to this RFT and to negotiate with any of the proposers or other firms in any manner deemed to be in the best interest of Health Poverty Action. It also reserves the right to negotiate and award separate or multiple contracts for the elements covered by this RFT in any combination it may deem appropriate, in its sole discretion; modify or exclude any consideration, information or requirement contained in this RFT, and to add new considerations, information or requirements at any stage of the procurement process, including during negotiations with proposers.
Proposers must provide all requisite information and clearly and concisely respond to all points set out in this RFT. Any proposal which does not fully and comprehensively address this RFT will be rejected. However, unnecessarily elaborate brochures and other presentations beyond that sufficient to present a complete and effective proposal are not encouraged.
The normal terms of payment of Health Poverty Action are within 30 days of satisfactory delivery of goods or services and documents in apparent good order. Proposers must therefore clearly specify in their Proposal the payment terms being offered if different from these.
Proposals will be reviewed and evaluated by Health Poverty Action in accordance with the provisions of the Health Poverty Action Procurement Manual as well as the considerations, information and requirements contained in this RFT. The evaluation procedure will consist of a formal, substantive and financial assessment of the proposals received. Price is an important factor; however, it is not the only consideration in evaluating responses to an RFT.
Your proposal shall remain valid and open for acceptance for a period of at least sixty (60) days from the closing date indicated above for receipt of proposals. Please indicate in your proposal that it will remain valid for this period.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

15.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 15.2.2012 – 12:00

31-31 Bondway, London

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:85484).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.2.2012