Sunderland Illuminations and Lighting Framework

The framework will be split into the following lots: Lot 1 – Design and Production.

United Kingdom-Sunderland: Lighting equipment and electric lamps

2015/S 099-179185

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sunderland City Council
Corporate Procurement, Civic Centre
For the attention of: Virginia Ainsley
SR2 7DN Sunderland
UNITED KINGDOM
Telephone: +44 1915612438
E-mail: virginia.ainsley@sunderland.gov.uk
Fax: +44 1915531090

Internet address(es):

General address of the contracting authority: www.sunderland.gov.uk

Electronic access to information: www.qtegov.com/procontract/supplier.nsf

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Sunderland Illuminations and Lighting Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies

NUTS code UKC23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000 and 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

All tender documents are available from the North East Procurement Organisation (NEPO) e-tender portal online atwww.qtegov.com/procontract/supplier.nsf Tender Reference: 9UXL-NTNHBT.

The framework agreement will operate to support Sunderland City Council’s requirements primarily but may also be used by local (Tyne and Wear) businesses and any other UK contracting authority or its agent(s). These contracting authorities include (but are not limited) to other local authorities, educational establishments, police and emergency services, NHS bodies, and their agencies and also registered charities.
See the following websites for details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.edubase.gov.uk/EstablishmentFind.aspx

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.hero.ac.uk/uk/universities___colleges/

http://www.police-information.co.uk/police-directory/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.charity-commission.gov.uk/registeredcharities/first.asp

II.1.6)Common procurement vocabulary (CPV)

31500000, 50232110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council is seeking to establish a framework for Sunderland Illuminations and Associated Lighting Products.
The framework will be split into the following lots:
Lot 1 — Design and Production
The scope of this lot includes the following, but is not limited to:
— Development of concept themes and designs of the key lighting features.
— Supply, production and delivery of key lighting features.
The top three organisations with the highest total overall score for this lot will be placed on the framework.
All future requirements will be awarded following mini competitions between the 3 organisations listed on this lot.
Lot 2 – Associated Lighting Products
The scope of this lot includes the following, but is not limited to:
— Festoons;
— Gobos;
— Lasers;
— External lighting projectors.
The top 3 organisations with the highest total overall score will be placed on the framework for this lot.
Any future requirements will be called-off via an order placed with the organisation which meets the Council’s requirement/product specification and has supplied the lowest catalogued cost for the required product(s).
The period of the framework is for 48 months commencing from the date of award.
Please note, the award of this framework will be subject to the Council’s Cabinet approval.
Estimated value excluding VAT:
Range: between 200 000 and 2 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Design and Production

1)Short description

The scope of this lot includes the following, but is not limited to:
— Development of concept themes and designs of the key lighting features.
— Supply, production and delivery of key lighting features.

2)Common procurement vocabulary (CPV)

31500000, 50232110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Associated Lighting Products

1)Short description

The scope of this lot includes the following, but is not limited to:
— Festoons;
— Gobos;
— Lasers;
— External lighting projectors.

2)Common procurement vocabulary (CPV)

31500000, 50232110

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If required this information will be detailed within the Tender Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed within the Tender Documents.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Tender Documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: If required this information will be detailed within the Tender Documents.
Minimum level(s) of standards possibly required: If required this information will be detailed within the Tender Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the Tender Documents.
Minimum level(s) of standards possibly required:
As detailed within the Tender Documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NEPO Portal Reference Number: 9UXL-NTNHBT

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: A Member of Sunderland City Council and a representative from Law and Governance.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

This is an electronic tender via the Council’s ProContract eTender system. All organisations interested in this tender should register an expression of interest against this contract online at www.qtegov.com/procontract/supplier.nsf Tender Reference: 9UXL-NTNHBT.

The Council will be using the Open Procedure and completed ITT Documents must be returned by 12:00 noon on 22.6.2015, in accordance with the instructions in the documents. All ITT documents are available via the portal. No previous application or expressions of interest shall be taken as an application for the purpose of this notice. The Contracting Authority will not be liable for any costs incurred by those expressing an interest or tendering for the contract opportunity.
The contract shall be considered as a contract made in England according to English Law and Subject to the exclusive jurisdiction of the English Courts.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Sunderland City Council
Civic Centre, Burdon Road
SR2 7DN Sunderland
UNITED KINGDOM
Telephone: +44 1915612438
Internet address: www.sunderland.gov.uk
Fax: +44 1915531090

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Sunderland City Council
FAO Glenda Herron, Corporate Procurement, Civic Centre, Burdon Road
SR2 7DN Sunderland
UNITED KINGDOM
Telephone: +44 1915611774
Internet address: www.sunderland.gov.uk
Fax: +44 1915531090

VI.5)Date of dispatch of this notice:

20.5.2015