Superfast Broadband Contracts for West Berkshire Council
Where appropriate solutions can be found, the project intends to offer contracts to provide superfast broadband services that are Next Generation Access (NGA) compliant to those premises within the areas classified as white or ‘conditional’ white in Berkshire’s State Aid Intervention area.
United Kingdom-Newbury: Telecommunications network
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
West Berkshire Council
Council Offices, Market Street
Contact point(s): ICT and Corporate Support
For the attention of: Colin Batchelor
RG14 5LD Newbury
Telephone: +44 1635519114
General address of the contracting authority: http://www.westberks.gov.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0303
Electronic access to information: www.mytenders.org
Electronic submission of tenders and requests to participate: www.mytenders.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Reading Borough Council
Wokingham Borough Council
Royal Borough of Windsor and Maidenhead
Bracknell Forest Borough Council
Slough Borough Council
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Areas classified as white or ‘conditional’ white in the definition of Berkshire’s State Aid Intervention areas approved by the National Competency Centre (NCC) at Broadband Delivery UK (BDUK).
NUTS code UKJ11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Further guidance on the characteristics for qualifying NGA technologies is available from the BDUK National Competency Centre at:
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=140633
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)
32412100, 32412000, 32412110, 32413000, 32424000, 32430000, 32428000, 32500000, 32510000, 32523000, 32524000, 32570000, 32571000,64200000, 32420000, 32521000, 32522000, 64227000, 45314300, 32531000, 45232300, 32425000, 32562200, 45232332, 50330000, 50332000,45231600, 50334400, 51300000, 64210000, 72315000, 72400000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: As per the Conditions of Contract stated within the tender documents.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Candidates will be assessed in accordance with Regulation 25 of the Public Contracts Regulations 2006. Please refer to the PQQ for further information.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Subject to organisations passing the full PQQ evaluation in relation to economic and financial standing, the Council will only invite to tender between 5 and 9 organisations that have scored the highest on the evaluation of the Technical Questionnaire provided with the Pre-Qualification Questionnaire.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.2)Information about European Union funds
Reference to project(s) and/or programme(s): Thames Valley Berkshire Local Enterprise Partnership allocated a sum of 562 540 GBP from their share of the European Agricultural Fund for Rural Development (EAFRD) towards superfast broadband expansion in their Strategic Economic Plan.
2. It is proposed that solutions will be evaluated on a ‘technology neutral basis’ providing they are NGA compliant but will take into account the initial evaluation criteria of long term technical merits of the solution, value for money for the public sector, number of premises that can access the superfast broadband solution, the level of local demand and geographical coverage. Contracts will be awarded based on a set of evaluation criteria set out in the tender document and reflecting these objectives.
3. Applicants must register on the Council’s Procurement Portal — http://westberks.mytenders.org Once registered candidates will be able to download the Pre-Qualification Questionnaire (PQQ).
4. Once an applicant is registered, all communication in respect of this procurement must be submitted via the Procurement Portal.
5. It is the responsibility of each applicant to ensure that it complies with all of the requirements set out in the PQQ. Failure to submit a compliant PQQ response before the response deadline (12:00 on 21.11.2014) will result in exclusion from the procurement process. Applicants are advised to allow adequate time for uploading documents and to dispatch the electronic response via the Procurement Portal well in advance of the deadline to avoid any last minute problems. The postbox closes precisely at the time stated and no late submissions will be accepted.
6. Consortia applications are permitted.
7. Any change in the identity, control of or relationships within an applicant (including any change in the membership of a consortium) or any member of a consortium that occurs after your PQQ response has been submitted, must be promptly notified in writing to the Council. The Council may, in its absolute discretion, decide that the changes disqualify/preclude the applicant from any further participation in the procurement process. The Council reserves the right to request such further information as it considers reasonably necessary in relation to any change that comes to its attention.
8. The Council reserves the right to disqualify any applicant where, in its absolute discretion, it believes that there is any actual or potential conflict of interest if the applicant takes part in the procurement process and/or should the applicant be successful in this procurement process. Actual or potential conflicts of interest include those that come to the Council’s attention other than as a result of you notifying us of those conflicts. All such actual or potential conflicts must be resolved to the Council’s satisfaction in order for the Council to consider you remaining as part of the procurement process. Failure to declare any conflict and/or failure to address such conflicts to the reasonable satisfaction of the Council may result in you being disqualified. You accept a continuing obligation throughout the procurement process to notify the Council of any changes, which includes any new actual or potential conflicts arising.
9. Please note that conflicts of interest can include (without limitation):
a. conflicts that arise from professional or personal connections between you or your staff and the Council or any of the Council’s staff; or
b. situations where you are connected to multiple PQQ responses including (without limit) a response in your own name and as a subcontractor and/or as a consortia member.
10. In the event of a dispute as to whether any matter gives rise to an actual or potential conflict the Council’s decision is final.
11. Applicants should note that the Council reserves the right to:
a. Cancel this procurement at any stage;
b. Not to award a contract;
c. Accept all or part of any tender unless the applicant/bidder expressly stipulates otherwise;
d. Make any changes it sees fit to the procurement process;
e. Disqualify any applicant found to have misrepresented the facts in relation to its responses to any question within the PQQ response;
f. Remove and/or amend element(s) from scope of the requirements; and/or
g. Seek clarification or verification from an applicant/bidder at any time during the procurement process (but is under no obligation to do so).
12. In no circumstances will the Council be liable for any costs incurred by applicants associated with this procurement process.
13. During the tender period, tenderers will be required to maintain the tender for a period of 3 months from the date stated for receipt of tender.
14. The individual local authority funding is as follows:
— West Berkshire Council, GBP 2 950 000
— Wokingham Borough Council, GBP 486 000
— Royal Borough of Windsor and Maidenhead, GBP 327 500
— Reading Borough Council, GBP 382 500
— Bracknell Forest Borough, GBP 0 (zero)
— Slough Borough Council, GBP 0 (zero)
15. There will also be an additional GBP 562 540 to be split between the businesses and rural communities in the districts administered by West Berkshire Council, Royal Borough of Windsor & Maidenhead and Wokingham Borough Council. Details of the exact split will be defined in the invitation to tender and made available to increase the scope of services to be provided in these areas.
16. West Berkshire Council will select bidders based on the Most Economically Advantageous Tender. In order to comply with State aid conditions, two specific requirements will be applied to the evaluation:
— If 1 or more Bidders achieve the same evaluation score, the contract must be awarded to the Bidder requiring the least public subsidy
— West Berkshire Council must distinguish between Bidders offering additional wholesale access products in addition to the minimum/mandatory ones. This requirement will be taken into account by reference to the Bidder’s response to the ITT.
A contract will not be awarded until successful completion of decision processes that involve:
— A recommendation to the Superfast Berkshire Project Board from the Bid Evaluation team
— Approval from the Superfast Berkshire Project Board
— Successful completion of BDUK assurance/approval processes including State Aid compliance.
VI.4.1)Body responsible for appeal procedures
West Berkshire District Council
Head of Legal Services, Market Street
RG14 5LD Newbury
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: