Supply Absence Management Software

The requirement is for an absence management software solution which enables centralised notification of unplanned absence and effective management through to the end of the absence episode.

United Kingdom-Doncaster: Software package and information systems

2015/S 248-452070

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Doncaster and Bassetlaw NHS Hospitals
Armthorpe Road
For the attention of: Mr Richard Somerset
DN2 5LT Doncaster
UNITED KINGDOM
Telephone: +44 1302642379
E-mail: richard.somerset@dbh.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.dbh.nhs.uk/

Further information can be obtained from: Doncaster and Bassetlaw NHS Hospitals
Armthorpe Road
For the attention of: Mr Richard Somerset
DN2 5LT Doncaster
UNITED KINGDOM
Telephone: +44 1302642379
E-mail: richard.somerset@dbh.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Doncaster and Bassetlaw NHS Hospitals
Armthorpe Road
For the attention of: Mr Richard Somerset
DN2 5LT Doncaster
UNITED KINGDOM
Telephone: +44 1302642379
E-mail: richard.somerset@dbh.nhs.uk

Tenders or requests to participate must be sent to: Doncaster and Bassetlaw NHS Hospitals
Armthorpe Road
For the attention of: Mr Richard Somerset
DN2 5LT Doncaster
UNITED KINGDOM
Telephone: +44 1302642379
E-mail: richard.somerset@dbh.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Barnsley Hospital NHS FT
Gawber Road
S75 2EP Barnsley
UNITED KINGDOM

Chesterfield Royal Hospital NHS FT
Chesterfield Road
S44 5BL Chesterfield
UNITED KINGDOM

Mid Yorkshire Hospital NHS FT
Aberford Road
WF1 4DG Wakefield
UNITED KINGDOM

Sheffield Children’s Hospital NHS FT
Western Bank
S10 2TH Sheffield
UNITED KINGDOM

Sheffield Teaching Hospital NHS FT
Glossop Road
S10 2JF Sheffield
UNITED KINGDOM

Rotherham NHS FT
Moorgate Road
S60 2UD Rotherham
UNITED KINGDOM

North Middlesex University Hsopitals NHS Trust
Wilbury Way
N18 1BX London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Absence Management Software Solution.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This Procurement is being delivered on behalf of seven NHS Acute Trusts employing around 41 000 staff. Most Trusts are partners in the Working Together Programme, as NHS Vanguard for New Models of Care.
The requirement is for an absence management software solution which enables centralised notification of unplanned absence and effective management through to the end of the absence episode.
The procurement calls for tiered pricing based on volume up to the stated total headcount. The procurement will inform a final business by March 2016 at which point each Trust will confirm commitment to proceed to contract signature.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See ITT Documents.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Invitation to Tender Document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Invitation to Tender Document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See Invitation to Tender Document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender Document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Invitation to Tender Document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.1.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.1.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.12.2015