Supply of Agency Staff to National Procurement Service (Welsh Government)

Corporate-Social Care-Technical, Admin and Professional Staff-Education, Teaching Staff, Non Teaching and Support staff for schools – Specialist Police – ICT – Health – Non Medical – Interim Managers.

United Kingdom-Caerphilly: Supply services of personnel including temporary staff

2014/S 234-412141

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Procurement Service (Welsh Government)
T’yr Afon, Bedwas Road
For the attention of: Neil Thomas
CF83 8WT Caerphilly
UNITED KINGDOM
Telephone: +44 3007900170
E-mail: npspeopleservicesandcomms@wales.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://npswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA27760

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The National Procurement Service is a pan public sector organisation, for the public sector, of the public sector, which will deliver ‘All-Wales’ contracts and frameworks for all public sector organisations in Wales. The current list of organisations signed up to using the National Procurement Service can be found at: http://npswales.gov.uk/about-us/customer-member-organisations?lang=en This list may be subject to change if further organisations sign up to use the NPS, or if any of these organisations are replaced during the life of the agreement. In addition, the agreement will be available for use by All Schools and Educational Establishments, Town and Community Councils, Housing Associations and Voluntary Organisations within the City and County Boundaries of Wales. Welsh Public Sector organisations that are not named above, but sign up to the NPS during the term of the agreement will be allowed to use the Agreement as NPS members

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NPS Managed Service for the provision of Agency Staff.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 22: Personnel placement and supply services
Main site or location of works, place of delivery or of performance: Across Wales.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

The NPS on behalf of the Welsh public sector wishes to establish a collaborative framework agreement for the supply of Temporary Agency Staff. Key areas are likely to include but are not limited to:
— Corporate-Social Care-Technical, Admin and Professional Staff-Education, Teaching Staff, Non Teaching and Support staff for schools — Specialist Police — ICT — Health — Non Medical — Interim Managers.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=18309

II.1.6)Common procurement vocabulary (CPV)

79620000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The initial term of the Framework Agreement is 3 years with the option to extend by up to a further 1 year.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Lot 1: Master Vendor (MV) Service Provider for Corporate Staff

1)Short description

Lotting Details.
A wide range of Temporary Agency Workers are required and the Managed Service Provider must be able to supply all Temporary Agency Workers as needed by the Customer (relevant to the lot for which the Tenderer is bidding). This Lot will be for a Master Vendor Service Provider of Corporate Staff.
A maximum of 3 suppliers will be appointed to this lot subject to receipt of sufficient valid tenders.

2)Common procurement vocabulary (CPV)

79620000

3)Quantity or scope

A list of describing the spectrum of the roles included can be found in the specification, but Tenderers should note that this list is not exhaustive and other categories of staff outside of this list may also be required, therefore the list may be revised to include additional roles added during the duration of the framework. The precise scope to be covered shall be defined by the Customer organisation entering into a Customer Agreement with the Managed Service Provider.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Lot 2 — Neutral Vendor Service Provider for Corporate Staff

1)Short description

This Lot will be for a Vendor Neutral Service Provider of Corporate Staff.
A maximum of 3 Service Providers will be appointed to this lot.

2)Common procurement vocabulary (CPV)

79620000

3)Quantity or scope

Full details can be found in the Invitation to tender documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Lot 3 — Managed Service Provider for Education (School) Staff

1)Short description

This Lot will be for a Managed Service Provider for Education (Primary and Secondary School) Staff.
A single Service Provider will be appointed to this lot.

2)Common procurement vocabulary (CPV)

79620000

3)Quantity or scope

Full details can be found in the Invitation to tender documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request parent company and / or other guarantees of performance and financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in sterling only.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided will be listed in the invitation to tender documents and e-tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided will be listed in the invitation to tender documents and e-tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Users may choose to run an E-Auction as part of the User Ordering and Engagement Procedure. Further details are in the tender documents.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NPS-PSU-0010-14

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 136-244314 of 18.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.1.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: Or English and Welsh.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 or 4 years depending on whether option to extend contract is taken up.

VI.2)Information about European Union funds

VI.3)Additional information

If you have any queries regarding the requirements please message using the extender Wales message portal. If you are seeking help on using the e-tender Wales system please email the bravo solutions help desk at help@bravosolution.co.uk

If you require the documentation in an alternative format, please use the ‘Messages’ area to contact the buyer directly, who will be able to provide a more suitable format. For example, Braille, Large Print, Word Document or Audio format.

https://etenderwales.bravosolution.co.uk

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation;
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration;
— The User who performs the Registration becomes the Super User for the Organisation;
— On registering on the Platform the Super User will select a Username and will receive a password;
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page;
— In order to log-in to the Platform please enter your Username and Password;
— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’;
— Registration should only be performed once for each Organisation;
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again;
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform;
— Contact the Help-desk immediately if you are unable to contact the Super User (for example if they have left your Organisation);
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Help-desk to gain access to the Platform;
— Tenders must be uploaded to the BravoSolution portal by 15:00 on 14.1.2015. Clarification requests should be sent through the eTenderWales Portal by 15:00 on 08.1.2015.
How to find the Invitation to Tender:

All tender documentation can be found at https://etenderwales.bravosolution.co.uk.

Once logged in you must click on ‘ITT’s Open to all Suppliers’.
The etender references for this framework are: 28943 — National Procurement Service Managed Service for the Provision of Agency Staff and Invitation to Tender’s itt_44586 — Lot 1 NPS Agency Staff: Managed Service Provider: Master Vendor and itt_45302 — Lot 2 NPS Agency Staff: Managed Service Provider: Neutral Vendor and itt_45303 — Lot 3 NPS Agency Staff: Managed Service Provider: Education (primary and secondary schools) staff.
Click on the title to access summary details of the framework. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.
You will then see the full details of the ITT in the qualification and technical envelopes along with any documents in the ‘Attachments’ area.
Should you have any questions on the ITT’s please use the ‘Messages’ area to contact us directly.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
This Framework Agreement will be using a mixture of a Core / Non-Core approach to ‘Community Benefits’. Some questions directly linked to the framework will be scored and for the non-core elements tenderers are asked to submit a Method Statement in the form of a Community Benefits Plan setting out how they will deliver ‘community benefits’ on a cost neutral basis through the contract as requested in the Technical Questionnaire.
(WA Ref:18309).
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
This Framework Agreement will be using a mixture of a Core / Non-Core approach to ‘Community Benefits’. Some questions directly linked to the framework will be scored and for the non-core elements tenderers are asked to submit a Method Statement in the form of a Community Benefits Plan setting out how they will deliver ‘community benefits’ on a cost neutral basis through the contract as requested in the Technical Questionnaire. Further details are in the tender documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.12.2014