Supply of Ambient Meals and In-Cup Drinks for Detainees

United Kingdom-Earls Court: Food, beverages, tobacco and related products

2013/S 223-387862

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Mayor’s Office for Policing and Crime
Metropolitan Police Service, COPP Procurement Services, 8th Floor Empress State Building, Lillie Road
For the attention of: Bob Parish
SW6 1TR Earls Court
UNITED KINGDOM
Telephone: +44 2071611556
E-mail: bob.parish@met.police.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Supply of Ambient Meals and In-Cup Drinks for Detainees.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various Metropolitan Police locations within the M25 area.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 173 000 GBP

II.1.5)Short description of the contract or purchase(s)

Ambient Meals and In-Cup Drinks for Detainees.

II.1.6)Common procurement vocabulary (CPV)

15000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

MOPAC as the contracting authority is tendering for the supply of Ambient Meals and In-Cup Drinks for Detainees (the Goods) to the MPS under a supply framework which will also be open to Greater Manchester Police (GMP). The Authority/MPS is seeking through this tendering process to set up a contract with a suitably capable Contractor/s to provide the Goods for an initial term of 12 months and a unilateral option for the Authority/MPS to extend for further periods up to a maximum of 12 months.
The requirement is for the supply and delivery of a range of Ambient Meals (Including nut free, gluten free, and vegetarian) and In-Cup Drinks to MPS Custody Sites across London for all Detainee Feeding.
The requirement is split in to 2 Lots.
It is the intention of the MPS to invite tenders from Bidders who are capable of fulfilling both lots. However, in order to achieve value for money the MPS reserves the right to invite tenders from potential Bidders interested in one lot only and to award contracts to more than one Bidder.
The MPS estimates the value of its requirement, for all lots (as shown below) to be GBP 945 000 over 2 years.
The estimated total contract value is GBP 1 173 000 over 2 years.
Lot 1 Ambient Meals:
MPS estimated value GBP 750 000 over 2 years.
GMP estimated value GBP 183 000 over 2 years.
Estimated volume over 2 years is:
MPS 350 000.
GMP 95 000.
Lot 2 In-Cup Drinks:
MPS estimated value GBP 195 000 over 2 years.
GMP estimated value GBP 45 000 over 2 years.
Estimated volume over 2 years is:
MPS 1 580 000.
GMP 394 000.
Estimated volumes and values cannot be guaranteed and are taken from historical information.
The MPS service requirement is mainly pan-London within the M25.
All MPS Custody units require food for Detainee meals for every day feeding over a 24 hour period.
All items supplied during the period of the contract must fully comply with all relevant provisions of the Food Safety Act 1991 and the conditions of production shall comply with the Food Hygiene (General) Regulations.
Estimated value excluding VAT: 1 173 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Ambient Meals

1)Short description

Estimated volume over 2 years is:
MPS 350 000.
GMP 95 000.

2)Common procurement vocabulary (CPV)

15000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: In-Cup Drinks

1)Short description

Estimated volume over 2 years is:
MPS 1 580 000.
GMP 394 000.

2)Common procurement vocabulary (CPV)

15000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantee may be required in appropriate circumstances.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but each supplier will be required to become jointly or severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Registration of your company details, free of charge, is required at https://www.bluelight.gov.uk/mps in order to participate in this procurement.

The supplier guide will give all the necessary information needed to register and how to respond to the Notice.
Please advise expression of interest, and respond to the PQQ via the Bluelight portal.
Please refer to Bluelight reference: QTLE-947-J9H

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

Minimum level(s) of standards possibly required: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

Minimum level(s) of standards possibly required:
Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Please refer to the PQQ on the Bluelight e-tendering portal at www.bluelight.gov.uk

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS2/13/6

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

23.12.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 1-2 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Mayor’s Office for Policing and Crime
Metropolitan Police Service, Procurement Services, 8th Floor Empress State Building, Empress Approach, Lillie Road, Earls Court
SW6 1TR London
UNITED KINGDOM
E-mail: procurement@met.police.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.11.2013