Supply and Delivery of Aviation Helmets and Headsets to PSNI

PSNI require a contract for the supply and delivery of Aviation Helmets and Headsets to include subsequent service and repair.

United Kingdom-Belfast: Helmets

2019/S 127-310125

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Police Service of Northern Ireland
c/o 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Contact person: justice.CPDfinance-ni.gov.uk
E-mail: justice.CPD@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PSNI: Supply and Delivery of Aviation Helmets and Headsets

Reference number: ID 2304985

II.1.2)Main CPV code

18444110

II.1.3)Type of contract

Supplies

II.1.4)Short description:

PSNI require a contract for the supply and delivery of Aviation Helmets and Headsets to include subsequent service and repair. These items are needed to protect officers and support staff from the potential impact of head injury due to sudden movement manoeuvres or direct impact and additionally the headsets will provide hearing protection and direct communications with ground staff and air traffic controllers. Currently there are 60 members of the Air support unit that will require use of these items and the contract will provide for this usage along with a requirement for additional staff over time and non-ASU personnel using this service. The contract shall be divided into 2 lots:

Lot 1: Aviation Helmets (including local service and repair at PSNI premises); and

Lot 2: Aviation Headsets (to be compatible with the Helmet).

Contractors can bid for 1 or 2 lots, but must be able to provide all items within each lot tendered for.

II.1.5)Estimated total value

Value excluding VAT: 208 700.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 2

II.2)Description

II.2.1)Title:

Aviation Helmets (Including Service and Repair)

Lot No: 1

II.2.2)Additional CPV code(s)

18444110

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

PSNI require a contract for the supply and delivery of Aviation Helmets and Headsets to include subsequent service and repair. These items are needed to protect officers and support staff from the potential impact of head injury due to sudden movement manoeuvres or direct impact and additionally the Headsets will provide hearing protection and direct communications with ground staff and air traffic controllers. Currently there are 60 members of the Air support unit that will require use of these items and the contract will provide for this usage along with a requirement for additional staff over time and non-ASU personnel using this service. The contract shall be divided into 2 lots:

Lot 1: Aviation Helmets (including local service and repair at PSNI premises); and

Lot 2: Aviation Headsets (to be compatible with the Helmet).

Contractors can bid for 1 or 2 lots, but must be able to provide all items within each lot tendered for.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 208 700.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

3 years with the option to extend for a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

3 years with the option to extend for a further 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Aviation Headsets

Lot No: 2

II.2.2)Additional CPV code(s)

18444110

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

PSNI require a contract for the supply and delivery of Aviation Helmets and Headsets to include subsequent service and repair. These items are needed to protect officers and support staff from the potential impact of head injury due to sudden movement manoeuvres or direct impact and additionally the Headsets will provide hearing protection and direct communications with ground staff and air traffic controllers. Currently there are 60 members of the Air support unit that will require use of these items and the contract will provide for this usage along with a requirement for additional staff over time and non-ASU personnel using this service. The contract shall be divided into 2 lots:

Lot 1: Aviation Helmets (including local service and repair at PSNI premises); and

Lot 2: Aviation Headsets (to be compatible with the Helmet).

Contractors can bid for 1 or 2 lots, but must be able to provide all items within each lot tendered for.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 208 700.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

3 years with the option to extend for a further 2 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

3 years with the option to extend for a further 2 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/08/2019

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 21/11/2019

IV.2.7)Conditions for opening of tenders

Date: 23/08/2019

Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Contract monitoring: the successful contractor’s performance will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction and procurement delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and a notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and a notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures
N/A
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures. CPD will comply with the Public Contracts Regulations 2015 and where appropriate, will incorporate standstill period (i.e. a minimum of 10 calendar days) at the point information on award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/07/2019