Supply and Delivery of Beach Huts to Cornwall Council

Framework Agreement for the Manufacture, Delivery and Assembly on Site of Beach Huts on behalf of Cornwall Council and other nominated organisations.

United Kingdom-Truro: Protective shelters

2015/S 096-173699

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cornwall Council
Commercial Services, 2nd Floor, West Wing, New County Hall, Treyew Road
For the attention of: Steve Wood
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1209614332
E-mail: steve.wood@cornwall.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Cornwall Council is procuring this Framework Agreement for itself and potentially other contracting authorities, as outlined within the ITT
TR1 3AY
Truro
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Manufacture, Delivery and Assembly on Site of Beach Huts on behalf of Cornwall Council and other nominated organisations.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Cornwall.

NUTS code UKK30

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This tender opportunity relates to the Council’s preferred option to appoint a single Contractor for potential manufacture (to a pre-determined design), supply and assembly on site of up to circa 450 beach huts across Cornwall. The initial planned requirement is for 203 new beach huts at Bude, Cornwall to be fully installed and operational by July 2016. However, the Council may decide to appoint more than one manufacturer to the framework agreement, depending upon key factors such as the demonstrable capabilities and capacity of the bidders’ proposals and cost effectiveness etc.
A further, circa 250 beach huts, are likely to be required throughout Cornwall over the course of the proposed 4 year framework agreement.
The Council anticipates calling off approximately 20 standard huts, of varying dimensions, i.e. small, medium and large varieties, per month from September 2015 to meet the requirement for 203 to have been installed at Bude by July 2016.
Please note: The potential estimated total value of expenditure attributable to the Framework Agreement is likely to exceed the range indicated below, especially if any of the other eligible contracting authorities, as outlined within the ITT, decide to participate to any great extent.

II.1.6)Common procurement vocabulary (CPV)

45216129, 44112100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in the ITT.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the ITT.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the ITT.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2014.27F

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.6.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.6.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 29.6.2015 – 10:00

Place:

Cornwall Council Offices, New County Hall, Truro, Cornwall, TR1 3AY.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Officer plus client representative plus independent witness.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All prospective tenderers are strongly advised to attend or at least be represented at the designated Provider Information Event in Bude, currently scheduled to commence at 10:00 on Wednesday 3.6.2015 and which is likely to last for a couple of hours or so.
Attendance is strongly advised but not mandatory and any contractors unable to be in attendance will, along with those who were, be provided in writing with any information or questions raised and answers given on the day, to ensure all parties have the same information to base their tender submissions upon and avoid any confusion or misunderstandings etc.
The event is primarily designed to give those present the opportunity to meet some of the Project Team and:
— hear briefly about the wider Beach Hut plans for Bude and the rest of Cornwall;
— discuss the Beach Hut design possibilities and practicalities, as well as appreciate the earlier public consultation responses to designs, in more detail;
— raise any issues concerning the various stages of the overall proposed procurement process and in turn assist the project team in ensuring they have produced documentation that is clear and unambiguous both in terms of presentation and what providers are required to submit;
— potentially network with other providers which could result in a stronger overall collaborative approach;
— visit the site where the some huts are currently located and others are to be located;
— ask any pertinent questions, but, although the source of any questions could be anonymised, all responses to questions raised will be circulated to all participants in the process.

The venue for this event is the Council Chamber, which is part of Bude-Stratton Town Council’s building: The Parkhouse Centre, Ergue-Gaberic Way, Bude, Cornwall, EX23 8LD, Tel. +44 1288353576, www.bude-stratton.gov.uk

Please note: parking is fairly limited at the Centre so you are advised to park at the large Council Car Park, which is located nearby, where the Tourist Information Centre is situated, and is a very short walk to the Centre.
Please can you confirm if you are likely to attend this event by e-mail to the address below but please note at this moment in time we are restricting attendance to only 2 persons per organisation but we may be able to relax that proviso, once we have a better idea on the proposed levels of attendance.
If you are unable to attend at the last minute or unavoidably detained, please advise Steve, via any of the following means, as soon as possible:
Telephone: +44 1209614332
Mobile: +44 7970565121

Email: steve.wood@cornwall.gov.uk

Please note: this tender opportunity is also being advertised on the Tenders in Cornwall website and the Contracts Finder website, for the same duration, and all of the documentation required should be freely downloaded from the latter mentioned site but, in case of any difficulties, you are advised to alternatively request the documentation via the aforementioned contact officer.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.5.2015