Supply and Delivery of Cleaning Equipment

Supply and Delivery of Cleaning Equipment

East Renfrewshire Council wishes to appoint a sole supplier to supply and deliver and maintain a range of cleaning machines.

United Kingdom-Giffnock: Miscellaneous equipment

2015/S 227-412821

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Renfrewshire Council
Eastwood HQ, Eastwood Park
Contact point(s): Chief Executives
For the attention of: Mary Harvey-Welsh
G46 6UG Giffnock
Telephone: +44 1415773669
Fax: +44 1415773091

Internet address(es):

General address of the contracting authority:

Address of the buyer profile: ttp://

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Supply, Delivery and Maintenance of Cleaning Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: East Renfrewshire.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

East Renfrewshire Council wishes to appoint a sole supplier to supply and deliver and maintain a range of cleaning machines which must be detergent free or utilise an innovative solution for detergent free cleaning conducive to ERC’S commitment to sustainability. It must enhance the look of the floor and minimise scratching and prolong the life of the floor coverings. Floor coverings in use are typically Polyfloor, Polysafe, Ultro, PVC, Marmolium. To supply associated consumables for machines within the contract and also supply maintenance on the machines once warranty expires (should budgets become available).
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit and search for project Code 5138 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

400 000.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the conditions detailed within the PCS-Tender portal.
Community Benefits are included as part of this contract and has a minimum of 50 community benefits attributed to this contract. Bidders responding to this opportunity will be required to confirm their compliance in order for their bid to be considered further. Should you advise that you are unwilling to confirm compliance your bid will be removed from this exercise without further consultation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CE 15 16 058

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2015/S 182-328997 of 15.9.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.1.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The tender is now available for download at
The Project number is 5138 and the ITT number is 10764.
The ITT submission deadline is 12 noon on Monday 18.1.2016.
Tenderers should note that all questions relevant to this exercise should be posted using the Message Board facility for this project.
Please ensure that all documentation is read thoroughly.
Please note that the dates on this notice are indicative and subject to change.
Tenderers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time and date to avoid any last minute problems.
(SC Ref:421097).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Renfrewshire Council
Rouken Glen Road Eastwood Park
G46 6UG Giffnock

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: East Renfrewshire Council incorporate a standstill period of 10 calendar days from the date that information on the award of the contract is communicated to the tenderers. This period allows unsuccessful tenderers to challenge the proposed contract award before the contract is entered into. Such challenge should be intimated to Corporate Procurement at the address specified in part 1.1 of the contract notice. If a challenge regarding the award of contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 3006 (SSI 2006 No.1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly, generally within 3 months. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside award decisions before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: