Supply and Delivery of Cleaning Materials 2016

Shetland Islands Council seeks suppliers wishing to submit offers for the Supply and Delivery of Cleaning Products.

United Kingdom-Lerwick: Cleaning products

2016/S 032-051389

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shetland Islands Council
8 North Ness Business Park
Contact point(s): Capital Programme Service
For the attention of: Colin Black — Procurement Manager
ZE1 0LZ Lerwick
UNITED KINGDOM
Telephone: +44 1595744595
E-mail: contract.admin@shetland.gov.uk
Fax: +44 1595744667

Internet address(es):

General address of the contracting authority: www.shetland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00402

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Shetland Islands Council
8 North Ness Business Park
Contact point(s): Capital Programme Service
For the attention of: Colin Black — Procurement Manager
ZE1 0LZ Lerwick
UNITED KINGDOM
Telephone: +44 1595744595
E-mail: contract.admin@shetland.gov.uk
Fax: +44 1595744667
Internet address: www.shetland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Shetland Islands Council
8 North Ness Business Park
Contact point(s): Governance and Law
For the attention of: Executive Manager
ZE1 0LZ Lerwick
UNITED KINGDOM
Telephone: +44 1595744595
Fax: +44 1595744667
Internet address: www.shetland.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply and Delivery of Cleaning Materials.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Shetland Islands.

NUTS code UKM66

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 320 000 GBP

II.1.5)Short description of the contract or purchase(s)

Shetland Islands Council seeks suppliers wishing to submit offers for the Supply and Delivery of Cleaning Products for schools, care centres, offices, ferries, tugs and public toilets. The period of the contract will be 1.5.2016 to 30.4.2018 with the option to extend for 2 further 12 month periods.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=431445

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

39830000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 320 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

— Annual accounts for the past three years;
— A current bank reference report to a minimum of 80 000 GBP;
— Evidence of current Employers and Public Liability Insurances to the minimum extent of 10 000 000 GBP and 5 000 000 GBP respectively;
— Previous experience of similar contracts including references.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contract shall be subject to Scots Law and the jurisdiction of the Scottish Courts.
Any and all additional information will be included in the tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
— Previous experience of similar contracts including references.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

G/8/15

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.3.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

24.3.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 42 Months.

VI.2)Information about European Union funds

VI.3)Additional information

Tenderers are required to complete and submit a Supplier Appraisal Questionnaire (SAQ) that details minimum economic, financial and technical requirements.
(SC Ref: 431445).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority is required to allow a standstill period of at least 10 calendar days from the day of dispatch of the notice informing tenderers of its decision to award the contract. The authority is required to provide feedback within 15 days of receipt of a request from a tenderer but there is no obligation on the authority to extend the standstill period in the meantime. The Public Contracts (Scotland) Regulations 2012 provide for an aggrieved party who suffers or risks suffering loss or damage as a result of the authority’s breach of its duties to bring proceedings in the Sheriff Court or Court of Session, provided that the aggrieved party has first informed the authority of the breach of duty and of its intention to bring proceedings. Proceedings must be brought within 30 days beginning with the date when the party first knew or ought to have known that grounds for starting proceedings had arisen. The Court may extend that period up to a maximum of 3 months if it is satisfied that there is good reason to do so. Where a contract has already been entered into, a party may bring proceedings for an ineffectiveness order. Proceedings for an ineffectiveness order must be brought within 30 days from the date of publication of the OJEU notice or the date of sending the notice informing tenderers of the authority’s decision to award the contract, or, if neither of those apply, within 6 months from the date the contract is entered into. The Court may by interim order suspend the procedure leading to the award of contract and the implementation of any decision or action taken by the authority in the course of the award procedure, and then may order the setting aside of the decision or action, the amendment of any document, and an award of damages. Where the contract has already been entered into and an ineffectiveness order has not been sought, the Court may only award damages, but if an ineffectiveness order has been sought it may order the authority to pay a penalty and may make such further order as it considers appropriate to address the consequences of the ineffectiveness order.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.2.2016