Supply and Delivery of Electrical Materials to Scotland Excel

Supply and Delivery of Electrical Materials to Scotland Excel

It is anticipated that the scope of the supplies covered under the framework will include, but not be limited to, cable and cable management, wiring accessories, circuit protection.

United Kingdom-Paisley: Electrical machinery, apparatus, equipment and consumables; lighting

2019/S 230-563691

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Scotland Excel
Postal address: Renfrewshire House, Cotton Street
Town: Paisley
NUTS code: UKM83
Postal code: PA1 1AR
Country: United Kingdom
E-mail: construction@scotland-excel.org.uk
Telephone: +44 3003001200
Fax: +44 1416187423

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply and Delivery of Electrical Materials

Reference number: 0919

II.1.2)Main CPV code

31000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This notice is for a proposed renewal framework for the supply and delivery of electrical materials. It is anticipated that the scope of the supplies covered under the framework will include, but not be limited to, cable and cable management, wiring accessories, circuit protection, heating and water heating, ventilation, safety detectors and thermostats, lamps and light fittings and accessories.

II.1.5)Estimated total value

Value excluding VAT: 80 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Heating and Water Heating

Lot No: 3

II.2.2)Additional CPV code(s)

39715000
39715200
39715100

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

The goods under this lot will include, but not be limited to supply of heating and water heating products.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 4 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework period is for 2 years with the option to extend for up to 24 months subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to tender contained on the PCS-Tender project relevant to this procurement and the other procurement documents for further information.

II.2)Description

II.2.1)Title:

Cable and Cable Management

Lot No: 1

II.2.2)Additional CPV code(s)

31300000
44322100
32551500
31224100

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

The services under this lot will include, but not be limited to, supply of cable and cable management products.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 12 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework period is for 2 years with the option to extend for up to 24 months subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the invitation to tender contained on the PCS-Tender project relevant to this procurement and the other procurement documents for further information.

II.2)Description

II.2.1)Title:

Ventilation

Lot No: 4

II.2.2)Additional CPV code(s)

42520000
39717000
39717100
39714110
42522000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

The goods under this lot will include, but not be limited to, supply of ventilation products.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 6 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework period is for 2 years with the option to extend for up to 24 months subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the invitation to tender contained on the PCS-Tender project relevant to this procurement and the other procurement documents for further information.

II.2)Description

II.2.1)Title:

Lamps

Lot No: 6

II.2.2)Additional CPV code(s)

31150000
31500000
31510000
31512000
31521000
31520000
31532110
31532100

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

The goods under this lot will include, but not be limited to supply of lamps.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 5 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework period is for 2 years with the option to extend for up to 24 months subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the invitation to tender contained on the PCS-Tender project relevant to this procurement and the other procurement documents for further information.

II.2)Description

II.2.1)Title:

Light Fittings and Accessories

Lot No: 7

II.2.2)Additional CPV code(s)

31520000
31524000
31524100
31524200
31532000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

The goods under this lot will include, but not be limited to supply of light fittings and accessories.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 16 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework period is for 2 years with the option to extend for up to 24 months subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the invitation to tender contained on the PCS-Tender project relevant to this procurement and the other procurement documents for further information.

II.2)Description

II.2.1)Title:

Safety Detectors and Thermostats

Lot No: 5

II.2.2)Additional CPV code(s)

31625200
42943210
38431200

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

The services under this lot will include, but not be limited to supply of safety detectors and thermostats.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 22 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework period is for 2 years with the option to extend for up to 24 months subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Full details of the final lotting structure will be in the tender documents.

II.2)Description

II.2.1)Title:

Wiring Accessories and Circuit Protection

Lot No: 2

II.2.2)Additional CPV code(s)

31211300
31611000
31220000
31224700
31212000
31712300
31440000
31411000

II.2.3)Place of performance

NUTS code: UKM
Main site or place of performance:

Various locations throughout the geographical boundaries of the participating Councils and associate members within Scotland.

II.2.4)Description of the procurement:

The goods under this lot will include, but not be limited to, supply of wiring accessory and circuit protection products.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 12 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The framework period is for 2 years with the option to extend for up to 24 months subject to satisfactory operation and performance. Any period of extension will be at the sole discretion of Scotland Excel.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Please see the Invitation to tender contained on the PCS-Tender project relevant to this procurement and the other procurement documents for further Information.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

In accordance with Regulation 59(12), as this proposed framework agreement is divided into lots, these economic and financial standing selection criteria apply separately in relation to each lot.

1) ESPD (Scotland) Question 4B.5: Insurance Requirements

2) ESPD (Scotland) Question 4B.6: Other Economic and Financial Requirements

Minimum level(s) of standards possibly required:

1) ESPD (Scotland)Question 4B.5

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

ESPD (Scotland) Question 4B.5.1b

Employer’s (compulsory) liability insurance – maintain a minimum indemnity limit of 10 000 000 GBP in respect of each claim, and without limit to the number of claims.

Public/product liability insurance – maintain a minimum indemnity limit of 5 000 000 GBP in respect of each and every occurrence and in the aggregate in respect of products.

Motor vehicle insurance – maintain a minimum indemnity limit of 5 000 000 GBP for property damage, and unlimited in respect of third-party injury.

For bidders who will sub contract parts of the business, the bidder will provide a letter signed by a person of appropriate authority confirming that the bidder has ongoing arrangements in place to ensure that sub-contractors are appropriately insured.

2) ESPD (Scotland) Question 4B:6 Other Economic and Financial Requirements

A search of the bidder against Equifax’s Protect must not return a ‘Warning’ or ‘Caution’ returnable code or any neutral code, unless the bidder confirms that it can provide any other document which Scotland Excel considers appropriate to prove to Scotland Excel (acting within its permitted discretion under the applicable public procurement rules) that the bidder does/would not represent an unmanageable risk should it be appointed on to the proposed framework agreement.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

1) ESPD (Scotland) Question 4C.10: Subcontracting

2) ESPD (Scotland) Question 4D.1: Quality Assurance Schemes

3) ESPD (Scotland) Question 4D.1: Health and Safety Procedures

4) ESPD (Scotland) Question 4D.2: Environmental Management Standards

Minimum level(s) of standards possibly required:

Further to the identified selection criteria outlined above, full guidance and the minimum levels of standards required are outlined in the ‘0919 Supply and Delivery of Electrical Materials_III.1.3 Technical and Professional Ability’ document, which can be found in the ‘Information and Instructions’ folder in the ‘Buyer Attachment’ area, within ITT 32993 of project 14710.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

For full details of the conditions relevant to the proposed framework agreement and contracts to be called off there under (to the extent known or settled at this stage), please see the procurement documents (details of how to access these being set out in section ‘1.3 Communication’ of this contract notice). Scotland Excel will require the members of any tendering group of entities (including, but not limited to consortium members, members of a group of economic operators and/or sub-contractors) to be jointly and severally liable for the performance of the contract (no matter the legal form taken by those entities in order to enter into the contract).

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Whilst an electronic auction will not be used in the procurement process to award onto this framework agreement, tenderers should be aware that e-auctions may be used to call-off under the framework in accordance with Regulation 36 of The Public Contracts (Scotland) Regulations 2015.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 150-368863

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/12/2019
Local time: 12:00
Place:

Scotland Excel, Renfrewshire House, Cotton Street, Paisley, PA1 1AR.

Information about authorised persons and opening procedure:

Scotland Excel Officers and Members.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Scotland Excel as a central purchasing body, may procure this framework on behalf of the following contracting authorities (and successor bodies):

— the 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/aboutus/Ourmembers/Local-authorities.aspx

— Scotland Excel Associate Members listed on http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx

— Tayside Contracts,

— Scottish Prison Service and all establishments owned and managed by the Scottish Ministers through the Scottish Prison Service; and,

— Scottish National Health Service Authorities and Trusts,

— any Scottish Registered Social Landlords listed on the public register of the Scottish Housing regulator https://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf

— any integration authority, or other body, established pursuant to the Public Bodies (Joint Working) (Scotland) Act 2014.

The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access

Agreement with Scotland Excel.

Tenderers are advised that the envisaged maximum number of participants that might be appointed to the proposed framework agreement set out in Section IV.1.3) of this contract notice is purely indicative. Scotland Excel reserves the right to appoint more or less bidders than the envisaged number to the proposed framework agreement.

Tenderers are advised that whether electronic ordering, invoicing and payment will be used or accepted is at the discretion of each

contracting authority entitled to use this proposed framework agreement. This will be settled by them during call-off of a contract under this proposed framework agreement.

Further information regarding the operation of the framework can be found within the tender documentation which is available in the

Relevant PCS-T project for this procurement exercise.

Scotland Excel have provided a webinar link providing tendering guidance for suppliers in relation to all Scotland Excel Frameworks that are advertised on the PCS-T portal. The below link will highlight features of the system in order to assist in your navigation of the Tendering portal.

This webinar will support the 0919 Supply and Delivery of Electrical Materials framework (ITT: 32993 Project Code: 14710) Link:(http://www.scotland-excel.org.uk/home/Suppliers/Tendering-process.aspx)

In line with Regulation 72 of the Public Contracts (Scotland) Regulations 2015, contract and framework agreements may be modified

without a new procurement procedure in accordance with this Part in some cases. Further details of the cases this is permitted can be found in the document ‘0919 Regulation 72’, within the ‘Information and Instructions’ folder in the ‘Buyer Attachments’ area of the PCS-T project for this procurement.

Variant offers will be considered at Scotland Excel’s discretion where the offer complies with the conditions for participation referred to herein at III.1.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 14710. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits will be assessed under the technical section. Full guidance on the scoring of community benefits is contained in the ‘Information and Instructions’ folder which can be found in the ‘Buyer Attachment’ area of ITT_32993 and project_14710, 0919 supply and delivery of electrical materials.

(SC Ref:603982)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Please see guidance at VI.4.3 below
Town: Please see guidance at VI.4.3 below
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

25/11/2019