Supply and Delivery of Electricity and Gas to Cardiff and Vale College

Supply and Delivery of Electricity and Gas to Cardiff and Vale College

Current services are in place and it is envisaged that a new contract will commence on 01/11/2013.
The Contracting Authority’s annual electricity consumption consists of 2.8GWh over 5 Half Hourly (HH) and 10 Non Half-Hourly (NHH) supplies.

United Kingdom-Cardiff: Electricity

2013/S 144-250179

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff and Vale College
Trowbridge Road, Rumney
Contact point(s): Estates
For the attention of: Mike Baldwin
CF3 1XZ Cardiff
UNITED KINGDOM
Telephone: +44 3030301010
E-mail: mbaldwin@cavc.ac.uk

Internet address(es):

General address of the contracting authority: www.cavc.ac.uk

Address of the buyer profile: www.cavc.ac.uk

Further information can be obtained from: UES Energy
Britannia House, Van Road
For the attention of: Barry Dibble
Caerphilly
UNITED KINGDOM
Telephone: +44 2920022888
E-mail: barry.dibble@uesenergy.co.uk
Fax: +44 2920022889
Internet address: www.uesenergy.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: UES Energy
Britannia House, Van Road
For the attention of: Barry Dibble
Caerphilly
UNITED KINGDOM
Telephone: +44 2920022888
E-mail: barry.dibble@uesenergy.co.uk
Fax: +44 2920022889
Internet address: www.uesenergy.co.uk

Tenders or requests to participate must be sent to: UES Energy
Britannia House, Van Road
For the attention of: Barry Dibble
Caerphilly
UNITED KINGDOM
Telephone: +44 2920022888
E-mail: barry.dibble@uesenergy.co.uk
Fax: +44 2920022889
Internet address: www.cavc.ac.uk

I.2)Type of the contracting authority

Other: Publicly funded further and higher education establishment
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The purchase, supply and delivery of electricity and gas to Cardiff and Vale College.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: UK.
NUTS code UKL2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Contracting Authority “Cardiff & Vale College” has assigned UES Energy Limited the role of seeking and tendering for service providers for the provision of Electricity and Gas to the Contracting Authority.
Current services are in place and it is envisaged that a new contract will commence on 01/11/2013.
The Contracting Authority’s annual electricity consumption consists of 2.8GWh over 5 Half Hourly (HH) and 10 Non Half-Hourly (NHH) supplies.
The Contracting Authority’s annual Gas consumption consists of 6GWh over 15 Gas supplies.
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=722.

II.1.6)Common procurement vocabulary (CPV)

09310000, 09123000, 09121200, 31682000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Contracting Authority wish to enter supply agreements with a regulated UK Licenced Supplier(s) of Electricity or Gas (as appropriate) who will be appointed for an initial period of 12 or more months. Each supply contract will be an Electricity or Gas product (as appropriate) with a fixed price across the period of the contract. The supplier must provide accurate and timely invoicing with excellent dedicated account management. The Contracting Authority reserves an option to extend the contract for 12 or more months following the initial period and can choose to be supplied by more than one supplier at their discretion.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Half Hourly (HH) meters

1)Short description

Cardiff & Vale College has 5 HH meters.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

The volume for the 5 meters is 2.38 GWh.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Non Half Hourly (NHH) meters

1)Short description

Cardiff & Vale College has 10 NHH meters.
2)Common procurement vocabulary (CPV)

09310000

3)Quantity or scope

The volume for the 10 meters is 0.4 GWh.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Gas meters

1)Short description

Cardiff & Vale College has 15 Gas meters.
2)Common procurement vocabulary (CPV)

09123000

3)Quantity or scope

The volume for the 15 meters is 5.9 GWh.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will follow in the contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All candidates to demonstrate that they hold a current UK Non-Domestic Electricity and/or Gas Supplier License as issued by Ofgem.
Background information about the supplier including full name, address, telephone number and principal contact. Details of company’s corporate registration number and corporate structure.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Bidders with a current UK Non-Domestic Electricity and/or Gas Supplier License as issued by Ofgem will meet the economic and financial requirements of this tender.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The bidder’s technical ability, skill and experience.
Minimum level(s) of standards possibly required:
Bidders should submit a sample of their terms including schedules, special conditions and proposals relating to a typical bid.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: Gas and electricity are globally traded commodities, and as such are subject to extreme volatility in pricing. Recent OFGEM announcements regarding the lack of capacity in the UK’s energy supply, allied to an ongoing need to make significant investment in the UK’s ageing energy infrastructure, have prompted a sharp increase in prices. The indications are that prices will continue to increase, and Cardiff & Vale College is acting urgently to secure best value for money in this challenging marketplace.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

8.8.2013 – 13:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Estimated timing for further notices to be published: 12 – 24 Months.
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority will incorporate a 10 day standstill period at the point information when the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in Section I.1). In accordance with the UK Government’s policies on transparency, the text of this Contract Notice has been made publically available. However, only suppliers that have been formally invited to submit a tender by the Contracting Authority may participate in this procurement. Tenders submitted by any parties not having been formally invited to tender will not be accepted as part of this procurement.
(WA Ref:722)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

24.7.2013