Supply and Delivery of Electronic Security Equipment to Leeds City Council

Supply and Delivery of Electronic Security Equipment to Leeds City Council

Leeds City Council proposes to enter into a framework agreement for the supply and delivery of electronic security equipment. 6 Lots.

United Kingdom-Leeds: Security, fire-fighting, police and defence equipment

2020/S 138-340762

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Leeds City Council
Postal address: Fourth Floor, St George House, 40 Great George Street
Town: Leeds
NUTS code: UKE42 Leeds
Postal code: LS1 3DL
Country: United Kingdom
Contact person: Thomas Regan
E-mail: procurement.and.governance@leeds.gov.uk
Telephone: +44 1133785401
Internet address(es):Main address: http://www.leeds.gov.uk

Address of the buyer profile: http://www.leeds.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.yortender.co.uk/procontract/supplier.nsf
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.yortender.co.uk/procontract/supplier.nsf

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply and Delivery of Electronic Security Equipment

Reference number: DN440700

II.1.2)Main CPV code

35000000 Security, fire-fighting, police and defence equipment

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Leeds City Council proposes to enter into a framework agreement for the supply and delivery of electronic security equipment. This includes CCTV, video recorders, intruder alarm systems, door access systems.

II.1.5)Estimated total value

Value excluding VAT: 3 333 333.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Bosch Products

Lot No: 1A

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of Bosch products.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 033 332.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Vanderbilt Products

Lot No: 1B

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of Vanderbilt products.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 166 664.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

HID Products

Lot No: 1C

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of HID products.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 66 664.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Honeywell Products

Lot No: 1D

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of Honeywell products.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 33 332.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Quantec Products

Lot No: 1E

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of Quantec products.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 66 664.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Pyronix Products

Lot No: 1F

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of Pyronix products.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 16 664.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Xtralis Products

Lot No: 1G

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of Xtralis products.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

CCTV External Fully Functional, External Fixed, Internal Fully Functional, Internal Fixed (Digital)

Lot No: 2

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of CCTV external fully functional, external fixed, internal fully functional, internal fixed (digital).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Digital Video Recorders, Networked Video Recorders and Video Management Systems

Lot No: 3

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of digital video recorders, networked video recorders and video management systems.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 266 664.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Intruder Alarm Systems

Lot No: 4

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of Intruder alarm systems.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 26 664.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Door Access Control/Intercom Systems

Lot No: 5

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of door access control/intercom systems.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 146 664.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Cables, Cabinets, Accessories

Lot No: 6

II.2.2)Additional CPV code(s)

35000000 Security, fire-fighting, police and defence equipment

II.2.3)Place of performance

NUTS code: UKE42 Leeds

II.2.4)Description of the procurement:

Supply and delivery of cables, cabinets, accessories.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 110 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One optional extension of 12 months available.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Applicants must pass all qualifying criteria outlined within the SSQ documentation in order to be considered further.

Applicants must score a minimum of 50 % on the marked section in addition to criteria specific minimum thresholds, to be considered for short listing to the tender stage.

The five highest ranking suppliers will be shortlisted to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See SSQ documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 60
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/08/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/09/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

To access this procurement opportunity please visit http://www.yortender.co.uk/procontract/supplier.nsf and search under current opportunities for DN440700. You can access the standard selection questionnaire (SSQ), which you must return and you have unrestricted and full direct access to the tender documentation.

This procurement process is a two-stage process and you will only be invited to tender if you have been successful and shortlisted from this first stage, SSQ. If you wish to be considered you must complete and submit a completed SSQ by the specified closing date and time. Submissions cannot be uploaded after this return deadline.

Economic operators are solely responsible for their costs and expenses incurred with the preparation of their tender and all future stages of the procurement. Under no circumstances will the Council be liable for costs or expenses borne by the economic operators.

The Council reserves the right at any time to cease the procurement process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.

If you are experiencing problems, YORtender have a supplier help guide on their website or alternatively you can log a call at http://proactis.kayako.com/procontractv3/Core/Default/Index or email ProContractSuppliers@proactis.com

Any questions relating to this procurement must be made via correspondence on the YORtender website, in accordance with the procurement documents.

VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Where necessary in order to comply with the Public Contracts Regulations 2015 this authority will incorporate a minimum 10 calendar days standstill period at the point information on the award contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the addressee found in I.1). If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2015 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/07/2020