Supply and Delivery of Fitness Equipment

Supply and Delivery of Fitness Equipment

Supply, delivery, installation and maintenance of fitness equipment.

UK-Stirling: Fitness equipments

2013/S 106-181414

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Stirling
Procurement Services, Finance Office, Room 2B10, Cottrell Building
For the attention of: Jeff Vuolo
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467107

Internet address(es):

General address of the contracting authority: http://www.stir.ac.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00112

Further information can be obtained from: University of Stirling
Procurement Services, Finance Office, Room 2B10, Cottrell Building
For the attention of: Jeff Vuolo
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467107
Internet address: http://www.stir.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of Stirling
Procurement Services, Finance Office, Room 2B10, Cottrell Building
For the attention of: The tender documents must be downloaded from the Public Contracts Scotland portal only.
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467107
Internet address: http://www.stir.ac.uk

Tenders or requests to participate must be sent to: University of Stirling
Procurement Services, Finance Office, Room 2B10, Cottrell Building
For the attention of: The Tender offers must be uploaded onto the Public Contract Scotland Portal post box only.
FK9 4LA Stirling
UNITED KINGDOM
Telephone: +44 1786467107
Internet address: http://www.stir.ac.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply, delivery, installation and maintenance of fitness equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: University of Stirling.
NUTS code UKM27

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This contract is for the supply, delivery, installation and maintenance of fitness equipment to the University of Stirling Sports Centre. It also includes the removal and trade-in of existing equipment.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=267163

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=267163

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

37440000, 51121000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See tender documentation.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent-company guarantee or performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several liability where applicable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: All information required will be stipulated in the tender documentation which can be downloaded at the address of the buyer profile shown at 1.1 of this notice. This must be completed and returned with all the supporting documentation no later than the deadline given at IV.3.4 of this notice.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: All information required will be stipulated in the tender documentation which can be downloaded at the address of the buyer profile shown at 1.1 of this notice. This must be completed and returned with all the supporting documentation no later than the deadline given at IV.3.4 of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: All information required will be stipulated in the tender documentation which can be downloaded at the address of the buyer profile shown at 1.1 of this notice. This must be completed and returned with all the supporting documentation no later than the deadline given at IV.3.4 of this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

8118.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Delivery requirements:
The University would require the full order to be delivered in one consignment. The required delivery date is on the 11.12.2013.
It is imperative that the delivery in one consignment and as per the 11.12.2013 is adhered to. Any offers from bidders unable to comply with this “one consignment” delivery requirement and with the delivery date stated above will be rejected.
The removal of the existing equipment must be on the 2.12.2013.
(SC Ref:267163)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The University of Stirling will incorporate a minimum10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any othermeans of communication) to unsuccessful applicants of the award decision. The Public Contracts and UtilitiesContracts (Scotland) Amendment (Amendment) Regulations 2009 provide for remedies through the Scottishcourts to be sought by economic operators who suffer (or risk suffering) loss or damage as a consequence ofa failure by the University of Stirling to comply with certain provisions of those regulations and/or certain EUCommunity obligations relating to procurement. In summary, proceedings must be brought promptly and in any event within 3 months of the date on which grounds for bringing proceedings first arise. The relevant court willhave discretion to extend the deadline if it considers there is good reason for so doing.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.5.2013